Various Positions

VACANCY ANNOUNCEMENT

Rural Development Centre Nepal Rautahat,

Madhesh Pradesh, Nepal

In partnership with World Vision International Nepal, RDC Nepal has been implementing Integrated Nutrition and Resilience Livelihood Technical Program (INRLTP) and Protection Community Engagement and Sponsorship Project (P-CESP) in Garuda and Madhav Narayan Municipalities of Rautahat district. So, RDC Nepal is seeking qualified, dynamic and motivated Nepali professionals on following positions for smooth implementation of projects.

Positions Description

1. Position: Project Coordinator, P-CESP

Number of Vacant Position: 1

Duty Station: RDC Nepal’s Chandrapur Office with frequent visit to project areas.

Project Coordinator will lead the overall project portfolio of Two hundred thousand (in figure 200,000-400,000) USD budget per annum to implement provided sectors with a cohesive integration among sectors and cross cutting themes. The child well-being outcomes will be the key focus to strengthen the sustainability efforts with community groups and in government systems. The team will be led with strong motivation and effective workforce management to manage effective implementation through comprehensive planning and problem-solving approaches. This position has the imperativeness to highlight key successes and evidences of the project through validated data, effective information management systems and case studies. 

This position expects to have agile leadership to manage multiple priorities, adapting to change and incorporate learning in the Project and managerial scope. The incumbent is expected to maintain a good coordination and collaboration with internal and relevant external stakeholders to effectively manage Project. Along with this, there should be strong focus on Project sustainability efforts as envisioned by the given projects and Project. 

This position requires to be innovative and problem-solving skills to adapt to changes and multiple priorities. The incumbent strives in empowering community groups, households and institutions to address and manage the issues to sustain. The local resources are managed well to effectively run the project interventions for a longer run. This position expects to maintain a strong professionalism and role modelling for the team and others to demonstrate integrity, accountability, passion, commitment and strong team spirit. The incumbent should be able to work independently and interdependently managing every kind of situation and contexts. The major responsibilities with relevant key capabilities stated below are envisioned to be able to lead the organization meeting the expected deliverables confidently. The incumbent strives in empowering community groups, households and institutions to address and manage the issues to sustain. The local resources are managed well to effectively run the project interventions for a longer run. This position requires to be innovative and problem-solving skills to adapt to changes and multiple priorities. 

Reports to: RDC Nepal Program Manager and WVIN District Coordinator

Major responsibilities:

1. Portfolio Management (portfolio, reports, risks, problem-solving, team, governance) – 40%
2. Project’s Quality and Technical Management (MEAL data/information, technical Project, project models, integration of sectors including sponsorship/cross-cutting themes-GESI, DRR) – 20%
3. Community empowerment and engagements at a different level for sustainability – 15%
4. Evidence of Programs Impact or Result collection/compilation to be shared at/for wider platform – 15% 
5. Strong Relationship and Partnership Management (internal and external) – 10%
6. Complete all the tasks assigned by the line manager/supervisors without any hesitation.
7. Have the authorization from RDC Nepal’s manager/Board to address the issues and take strict action against those staffs (working under PC) who doesn’t comply with Job description, obey supervisors, show proper behavior, attitude and coordinate with each other.
8. Take overall responsibility of the project and conduct regular staffs’ appraisal, take action against issues and award best performer.

Key Capabilities:

A. Project Management:

• Develop comprehensive operational calendar highlighting key milestones and financial projections
• Ability to integrate multiple projects and cross-cutting themes to contribute to strategic objectives and child wellbeing outcomes
• Identifying potential risks, developing mitigation strategies and effective risk management in place
• Guide the team in achieving community empowerment and promote sustainability drivers 
• Prepare quality reporting to share with different stakeholders as per the requirements and needs
• A strong financial and supply chain management leadership to manage Project effectively and stewardship principles are adhered well
• Integrated workforce management to be more strategic and effective in delivering results
• Lead in effective governance, child and adult safe organization compliances and are practiced well
• Conduct periodic review and reflection to accommodate failures and successes appropriately
• All the audits are conducted timely and responded appropriately against the corrective measures
• Lead the team to manage the provided resources with efficient and responsible manner

B. Capacity Building:

• Conduct periodic staff performance appraisals against the set performance objectives contributing to Project deliverables with proper performance management system in place
• Demonstrate strong leadership to coach, mentor and guide the team in delivering their plan/tasks
• Conduct regular capacity assessment of Project team and provide needful support to demonstrate better leadership 
• Promote agile and strategic leadership to manage challenges, pressing priorities and multiple stakeholders’ requirements in different contexts and circumstances
• Support and encourage the team to adapt to change and also ability to accommodate new learning and guidance/requirements including the contexts such as emergencies 

C. Monitoring & Evaluations:

• Lead the team in managing validated data and information to reflect Project results timely
• Support team in best utilize the provided digital platforms to input correct data and regular review and analysis of the data and information
• Strongly lead the team in maintaining integrity in data and information management
• Provide factual and accurate data and information as required by the system or requirements timely
• Produce periodic reports on community feedback, MEAL results in order to review, analyze and make corrective measures to excel quality delivery timely

D. Relationship Management:

• Develop strong coordination with local, district and provincial government to profile Project advocacy efforts with appropriate means and platforms
• Convene strategic coordination and collaborations with relevant stakeholders to share the resources and produce greater impact 
• Provide strong and strategic leadership on team cohesion to avoid conflict and promote encouraging and conducive working environment
• Manage effective communication and coordination with staff, PNGO board and all relevant stakeholders to manage Project effectively

E. Child and adult safeguarding and sponsorship business:

• Manage all the working environment in the office and working areas are child and adult sensitive 
• Guide the team and organization in managing protection related matters appropriately
• Lead the organization in complying with all child and adult safe guarding policies, requirements and audits
• Manage all the sponsorship businesses as per the protocols and guidance provided by WVIN
• Registered children participation is well reflected in the provided reporting platforms
• Ensure operationalization of World Vision’s Child Sponsorship standards, Development Project Standards and sponsorship integration in all phases of programming

Academic Qualification and Experience Required:

• Bachelor Degree in the given sector, management, social science or business studies with minimum 3 years working experience in managing multiple projects with diverse team or
• Master degree in the relevant field, management, social science of business studies preferred with minimum of 2 years of work experience in managing multiple projects with diverse team
• Proven ability to manage risks and promote governance to contribute on strategic outcomes
• Experience working with children and their wellbeing in both development or emergency contexts

Sector Knowledge:

• Have a good technical knowledge and experience on sector, data and information management
• Proven project management and financial management experience
• Diverse team management to yield quality results within the stipulated time period
• Presentation skill to highlight on the areas of success and failures with qualitative and quantitative data and relevant information

2. Position: Supply Chain Management Officer

Number of Vacant Position: 1

Duty Station: RDC Nepal’s Chandrapur Office with frequent visit to project areas.

Supply Chain Management (SCM) Officer is responsible for execution of sourcing process until the payment process on all requisitions for goods, works and services and to ensure general purchases and supplier relationship are carried out in alignment with WVIN’s Partner Procurement Guideline and RDC Nepal’s Procurement Policy. He/she will also assist in the development of high standard of accountability and transparency in procurement of goods and services.

Major responsibilities:

1. Managing Purchasing Requisition, Executing and Solicitation of Sourcing Methods and Implement Strategic Sourcing:

• Identifying customer alternatives and facilitating access to the ‘best value for money’ for all products and services. 
• Ensure major / recurring procurements are under strategic sourcing initiative.
• Propose innovative solutions to increase efficacy through evidence-based analysis for consumption by financial and operational dimensions, including price, quality, and service.
• Support in improving spending behavior, process, utilization, and optimize total throughput yield
• Review and process Purchase Requisition (PR) in Supply Chain Automation and Integration (SCAI) platform/ authorized systems. 
• Lead in implementation and execution of sourcing process including preparing solicitation documents, sending documents to preferred/potential suppliers, collating all necessary documents and recommending vendors/suppliers to relevant authorities including Purchase Committee (PC).
• Ensure procurement biddings requirement is in place for assigned purchase request (quotation registration from, sealed bids, sample verification report and so on)
• Contacts and receives formal quotes from appropriate suppliers; compares costs and evaluates the quality and suitability of equipment, materials, and supplies.

2. Contract Management:

• Assist to increase the cost saving through healthy negotiation and ensure to effective and efficient service and fast and flexible.
• Lead negotiations for strategic and large supplier contracts. 
• Manage long term supplier relationships.
• Maintain the supplier relationship without compromising the ethics and value of procurement principles.

3. General office administration and logistics management:

• Effective vehicle management for staff, when required to travel to field and transportation of goods 
• Prepare and process for settlement of office utility expenses such as water, electricity, kitchen supplies, office supplies and so on 
• Coordinate and facilitate events/workshops/accommodation. This will include coordination with hotels/catering service providers, raising Purchase Orders and settlement of Invoices.

4. Payment/Invoice Processing:

• Process vendor’s invoices; and forward to assigned finance staff for further process.
• Coordinates purchasing details with supplier including pricing revisions, order cancellation and invoice discrepancies.
• Oversee the payments and controls expenses by receiving, processing, verifying, and all reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances.

5. Risk Management, Compliance and Review:

• Prepare comparison sheets and share relevant information to PC for their review and prepare necessary documentation.
• Proper filing and documentation of all procurement activities as per WVIN’s PNGO Partner guidelines and audit standards.
• Ensure the Block Party Screening (BPS) before process of procurement.

6. Reporting and Analysis:

• Ensure correct data are fed to SCAI/ relevant authorized systems.
• Maintains all records of purchases with supporting documents (Keep all documents with separate file).
• Prepare, review and submit monthly procurement tracking report. 
• Participates in issue resolution, prepare issue reports and escalate issues early and appropriately.

Competencies:

A. Academic Qualification and Experience:

• Bachelor’s degree in business/management/finance or another relevant field

B. Knowledge & Skills:

• Effective Communication skills
• Strong analytical skills
• Proven experience as a team player
• Strong knowledge of Procure-to-Pay processes

C. Experience Required:

• At least two years working experience in Procurement Management/Finance/ Office Administration

D. Child and adult safeguarding and sponsorship business:

• Manage all the working environment in the office and working areas are child and adult sensitive
• Guide the team and organization in managing protection related matters appropriately
• Support the organization in complying with all child and adult safeguarding policies, requirements, and audits
• Manage all the sponsorship businesses as per the protocols and guidance provided by WVIN
• Registered children participation is well reflected in the provided reporting platforms
• Ensure operationalization of World Vision’s Child Sponsorship standards, Development Project Standards, and sponsorship integration in all phases of programming.

Application Method

All the interested individuals meeting the criteria above mentioned are requested to submit application letter and updated CV mentioning position on subject line to recruitment@rdcnepal.org or by visiting RDC Nepal Chandrapur Office by 5th April, 2025 before 5.00 pm.

We promote workforce diversity and highly encourage all the interested applicants especially from project district, youth and young professionals including those who identify as women and indigenous community member’s/minority caste groups, to apply.