Various Positions

VACANCY ANNOUNCEMENT

Established in 2008, the Freed Kamaiya Women Development Forum (FKWDF) is a registered non-governmental organization with the District Administration Office, Kailali, and affiliated with the Social Welfare Council. As an autonomous, not-for-profit, and politically independent entity, FKWDF is dedicated to advocating for the just rehabilitation of ex-bonded laborers (Kamaiyas and Kamlaries), safeguarding the socio-economic and cultural rights of marginalized communities, empowering women, and combating gender-based violence.

FKWDF has been implementing the SAHAKARYA project, which partners to promote the social and economic rights of ex-bonded laborers in Kailali and Kanchanpur districts, as well as a Women's Entrepreneurship Development Project in non-traditional sectors within these districts, in partnership with FCA-Nepal/Women Bank. To ensure the successful implementation of these projects, FKWDF invites applications from qualified candidates for the following positions:

A. Position: Finance and Admin Officer

Location: Dhangadhi Office

Required Number: 1

Key Responsibilities:

• Prepare payment and journal vouchers for all transactions, ensuring that they are supported by adequate and proper supporting documentation.
• Maintain accurate financial records and books of accounts using the accounting software “FAMAS” ensuring compliance with project requirements.
• Verify all bills and invoices against approved activities prior to submitting them for payment approval.
• Monitor project expenditures to ensure compliance with account codes, project budget lines, and approved budgets. Ensure timely fund releases to user committees, contractors, and vendors.
• Acknowledge receipt of funds from funding agencies.
• Collect bank statements and prepare monthly bank reconciliation statements.
• Ensure timely payment of office rent, utilities, and other operational expenses.
• Deposit TDS in accordance with the Income Tax Act 2058 of the Government of Nepal and maintain E-TDS filings.
• Maintain a systematic filing system for all administrative and financial documents.
• Safeguard payment vouchers and supporting documents.
• Prepare staff payroll and ensure timely salary transfers.
• Deposit gratuities, social security funds, and Employment Provident Fund (EPF) contributions monthly.
• Ensure accurate tax deductions for vendor and consultant payments accordance with Nepal’s prevailing tax regulations.
• Prepare and submit monthly financial reports to funding agencies in a timely manner.
• Ensure compliance with procurement policy manuals throughout the procurement process of goods, works and services.
• Monitor field office staff travel and advances, reviewing settlements as per organizational policy.
• Facilitate and provide support during audits, donor visits, and monitoring visits.
• Provide monthly budget breakdowns to funding agency based on signed project agreements.
• Prepare budget forecasts, cash flow, and fund transfer requests as needed.
• Visit project sites to monitor expenses and support user committees in maintaining daily registers.
• Carry out other tasks as assigned by the Finance and Admin of the funding agency.
• Provide scanned copies of bills and supporting documents to the funding agencies, audits, upon request.
• Organize monthly budget versus expenditure meetings to review and discuss financial progress.
• Maintain external backups of financial data and FAMAS data regularly.
• Ensure timely settlement of advances, liabilities, receivables, and other dues.
• Develop and maintain audit follow-up action plans based on funding agency’s recommendations.
• Keep contracts files, vendor agreements, and vendor listings up to date Manage petty cash and ensure timely reimbursements.
• Oversee logistics management for project needs, including vehicle hire, venue booking, and procurement of materials.
• Comply with the Freed Kamaiya Women Development policies and guidelines provided by FCA- Nepal.
• Support the Project Coordinator and team in preparing procurement plans for respective projects.
• Liaise with vendors, banks, and government institutions.
• Maintain and update the project office filing system including human resource and administration
• Address various administrative matters, including maintaining office equipment and inventory.
• Ensure timely vehicle maintenance and compliance with tax, insurance, and servicing requirements.
• Maintain updated personnel files and records of staff attendance, timesheets, work plans, and leave.
• Safeguard office assets and ensure compliance with safeguarding, conflict of interest, and fraud policies.
• Contribute to strengthening organizational accountability.
• Serve as the safety, security, and safeguarding focal person.

Ensure integrity, accountability, and transparency in all financial activities, ensuring compliance with policies and maintaining high standards of ethical conduct in all tasks Demonstrate professionalism in all interactions and tasks, maintaining a high standard of conduct, responsibility, and reliability to maintain a positive work environment, team work.

Qualifications and Experience:

• Bachelor’s Degree in Finance, Accountancy, or Management with a minimum of 5 years of experience in development projects and age limit below 45 years.
• Proficiency in FAMAS accounting software, Microsoft Word, Excel, and PowerPoint.
• Strong communication skills.
• Ability and willingness to work collaboratively and under pressure.
• Exhibit professionalism by demonstrating responsibility, dependability, and commitment to high standards

B. Position: Entrepreneurship Development Facilitator

Location: Godawari Municipality

Required Number: 1

Key Responsibilities:

• Provide business counseling to prospective entrepreneurs visiting the Women's Entrepreneur Center in Godawari Municipality or at the community level.
• Support the organization of networking and capacity development events in the project area, including data collection, analysis, and reporting.
• Conduct market research to align enterprise production with market demands.
• Coach, mentor, and train entrepreneurs (individual women and women’s groups/cooperatives) in developing bankable business plans while assisting them in the loan application and disbursement processes and firm registration.
• Facilitate the formation of productive alliances for entrepreneurs with other stakeholders in the value chain to support market integration.
• Act as the focal person at the Women’s Entrepreneur Center, maintaining close coordination with Godawari Municipality and collaborating with the Municipal Level Federation of Nepalese Chambers of Commerce.
• Regularly share data and information required by the Freed Kamaiya Women Development Forum and Godawari Municipality.
• Demonstrate proficiency in MS Office, MS Outlook, MS PowerPoint, and Google Workspace.

Required Qualifications, Skills, and Competencies:

• Higher Secondary degree (+2) in Management or a three-year course in enterprise development, with at least two years of experience in enterprise development. Private sector engagement experience is an added advantage and age limit below 45 years.
• Experience in capacity development related to cooperatives or micro-entrepreneurs.
• Understanding of the Human Rights-Based Approach and the “Do No Harm” framework.
• Familiarity with cross-cutting issues such as Gender Equality and Social Inclusion (GESI), Climate Action, and conflict sensitivity.
• Excellent interpersonal, facilitation, and communication skills with a strong team-working attitude.
• Proficient communication skills in both English and Nepali.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, graphic presentations, and other relevant applications.

C. Position: Cooperative Development Facilitator/Social Mobilizer

Location: Kailari Rural Municipality and Godawari Municipality

Required Number: 1

Key Responsibilities:

• Monitor and facilitate daily operations of cooperatives in coordination with respective management.
• Implement field-level project activities in close collaboration with the program coordinator, MEAL, and admin and finance officers.
• Organize group meetings and community empowerment events.
• Liaise with local government departments and other agencies in project areas.
• Prepare field-level activity completion reports and collect beneficiary data while advocating for resource allocation for ex-bonded laborers.
• Facilitate to motivate the right-holders to follow entrepreneurship, support to register their enterprise and facilitate for market linkages.

Qualification & Required Skills:

• Minimum educational qualification of Intermediate level (10+2) in Enterprise Development or as a Junior Agriculture Technician (JTA), with more than 3 years of working experience and an age limit of below 45 years.
• Good computer knowledge in office packages and email.
• Good communication skill in local languages.
• Facilitation skills and event report writing.

The remuneration for each position shall be as per organizations policy. Interested candidates may send their updated CV and a cover letter detailing the interest/motivation to work with us and expected remuneration via E-mail to fkwdf.pc@gmail.com or fkwdf.org.np@gmail.com by 10 to  16 February, 2025 at 5 PM. Please mention the applied position title in the subject of your email.

Telephone inquiries shall not be entertained, and any other direct or indirect solicitation may lead to disqualification of the candidacy.

Applicants from marginalized communities ex-bonded labourers, PwDS and females are highly encouraged to apply. FKWDF is an equal opportunity organization. Only shortlisted candidates will be contacted for further steps of recruitment. FKWDF reserves the right to accept or reject any applications without assigning any reasons whatsoever.

In accordance with its foundational mission principles of FCA/Nepal/Women’s Bank, FKWDF is committed to the highest ethical standards and opposes all forms of discrimination, exploitation and abuse. Our intent is to create and maintain a work and life environment that is safe, productive, and respectful for our colleagues and for all we serve.