Various positions

FHI 360 Nepal Office

Vacancy Announcement

FHI 360 is a global organization that mobilizes research, resources, and relationships so people everywhere have access to the opportunities they need to lead full and healthy lives. With collaborations in over 60 countries, we work directly with local leaders to advance social and economic equity, improve health and well-being, respond to humanitarian crises, and strengthen community resilience. We share data-driven insights and scalable tools that expand access and equity so communities can effectively address complex challenges, respond to shocks, and achieve thriving futures. 

FHI 360 has been working in Nepal since 1993. Together with the Government of Nepal (GoN), civil society, and the private sector, FHI 360 works collaboratively in the areas of HIV, family planning (FP)/reproductive health (RH), health security and one health, nutrition, COVID-19 response, procurement, and supply chain management, local capacity strengthening, civil society and media strengthening, governance reform and the environment and climate change. 

We request applications from qualified Nepali citizens for the positions mentioned below. 

1.     Administrative Manager

The Administrative Manager will be responsible for office operations, management, and administration of procurement, services, travel, logistic, asset and vehicle management. S/he works closely with all FHI 360 Nepal Office departments and units to ensure timely, appropriate and efficient office administrative, operations and within FHI 360 Nepal Office policy and procedural guidelines. 

Key Responsibilities

• Ensure the FHI 360 Nepal Office procurement process strictly adheres to FHI 360 Nepal Office policy including review of all procurement requests for completeness of necessary information, considering the best value for money, soliciting and reviewing quotations on procurement items coordinating with FHI 360 Asia Pacific Regional Office (APRO)/Headquarters (HQ) for required approvals, preparing purchase orders and obtaining necessary signatures/approvals. 
• Identify key areas of improvement on the administrative processes and devise ways to streamline processes thereby contributing to operation efficiency, support procurement team in procurement challenge as necessary. 
• Manage FHI 360 Nepal Office’s asset/inventory management, insurance, asset/ inventory report requirements of as per donor requirement. 
• Responsible to organize and supervise disposal of commodities in adherence to donor requirements and organization policies.
• Monitor and maintain Nepal Office’s operations records, review and analyze monthly consumption reports.
• Ensure smooth front desk operation, and oversee all facilities and maintenance activities
• Oversee and manage travel arrangements for official domestic and international travel for staff and consultants including visa and hotel reservations. 
• Manage all service agreements and outsourcing contracts related to guards and support staff, ensuring timely contract renewals.
• Ensure timely submission of tax obligations including preparation of VAT bills for reimbursement to USAID and Inland Revenue Department. Oversee the VAT reconciliation of local Implementing Partners and Country Office is done as per the VAT standard operating procedures (SOP).
• Perform other FHI 360 related duties as assigned by the Finance and Administration Director and the Country Director.

Requirements

• Master’s degree in humanities, business management or related social science or behavioral sciences and at least five years related experience in administrative and office procedures or a bachelor’s degree in humanities, business management or related social science or behavioral sciences with seven years’ experience in administrative and office procedures.
• Knowledge and experience with office management systems.
• Excellent interpersonal, organizational skills and attention to detail.
• Proactive in managing multiple tasks, managing and working in the virtual work environment, and flexible and open to managing time for working with different teams in different time zones as needed. 
• Excellent interpersonal, organizational, communication, coordination and collaboration, team building and management, and problem-solving skills. 
• Excellent oral and written English and Nepali including documentation skills.

2.     Civil Society Specialist

The Civil Society Specialist will provide technical and scientific leadership in designing, implementing and evaluating the project’s civil society engagement and capacity building strategy of USAID Clean Air. The Civil Society Specialist will also work with USAID Clean Air implementing partners to identify key characteristics for a knowledge exchange portal among civil society organizations (CSO) and determine system specifications and primary outputs.

Key Responsibilities

• Provide technical leadership in the design, development, execution and evaluation of a civil society engagement and capacity building strategy, ensuring the project’s activities use a systematic planning process that is evidence-based and reinforced through a coordinated, shared vision among partners, key stakeholders, and the Government of Nepal
• Lead development and preparation of annual workplans and routine donor reporting for the civil society engagement and capacity building components of the project
• Oversee coordination of community forums in year one to gain insight into community and CSO priorities, define shared objectives and develop and monitor shared action plans
• Develop and implement an advocacy and accountability accelerator training and mentoring program, with a goal to help CSOs become more effective for holding local government officials accountable for reducing air pollution
• Work with project stakeholders to develop CSO tools and implementation frameworks, including air quality impact checklists, standard operating procedures (SOP) for open and interactive public hearings/forums, and citizen report cards to provide feedback to government officials.
• Provide support to CSO network as required through one-on-one mentoring, on-demand technical assistance (TA), learning-by-doing activities, group trainings, and relationship building with local government.
• Work with the project’s monitoring and evaluation specialist to track whether program civil society engagement and capacity building activities are achieving the project’s indicators.
• Oversee development of civil society-led online knowledge sharing platform by program partners, with an emphasis on sharing cross-border knowledge across the region.
• Ensure that new knowledge and best practices in civil society engagement and capacity building for air pollution reduction are shared and contribute to the knowledge base through participation in local, regional and global partner and technical networks, scientific forums and other knowledge-sharing platforms
• Oversee planning and implementation of other specific civil society activities, as needed.

Requirements

• Master’s degree in business administration, education, law, political science, public administration or another related field with three to five years of experience or a bachelor's degree with over five years of experience as mentioned above.
• Experience in management of and technical direction to civil society engagement and capacity building projects and/or programs, preferably in countering air pollution, climate change, environment or related development areas
• Experience in training, mentoring, and providing technical assistance to local CSOs and local governments
• Ability to manage projects and consultants, and to set realistic priorities, and plan for the successful implementation of activities required
• Flexibility and ability to adapt implementation based on data or information from monitoring of activities
• Proactive in managing multiple tasks, managing and working in virtual work environment, and flexible and open for managing time for working with different teams in different time zones as needed. 
• Excellent interpersonal, organizational, communication, team building and management, and problem-solving skills. 
• Excellent oral and written English and Nepali including documentation skills.

To apply for this job online, please click on the link https://www.fhi360.org/careers

The final deadline for application is 5:00 p.m. December 19, 2024.

Only short-listed candidates will be invited for written tests and oral interviews. FHI 360 reserves the right to reject any or all applications received without explanation.