Various Positions

FHI 360 Nepal

Vacancy Announcement

FHI 360 is a global organization that mobilizes research, resources, and relationships so people everywhere have access to the opportunities they need to lead full and healthy lives. With collaborations in over 60 countries, we work directly with local leaders to advance social and economic equity, improve health and well-being, respond to humanitarian crises, and strengthen community resilience. We share data-driven insights and scalable tools that expand access and equity so communities can effectively address complex challenges, respond to shocks, and achieve thriving futures. FHI 360 has been working in Nepal since 1993 in the areas of HIV/AIDS, family planning/reproductive health, nutrition, antimicrobial resistance, environment, capacity building, civil society and media strengthening, and governance reform. FHI 360’s work is grounded in evidence and aligns with and provides support to the Government of Nepal’s development priorities and plans. FHI 360 requests applications from interested and qualified individuals for various positions as follows:

1. Finance and Grants Advisor (based at Ministry of Health and Population [MOHP]) (1 Position)

The finance and grant advisor will be responsible for providing technical assistance and advice (TA&A) to the MOHP and its units on HIV/AIDS, Tuberculosis (TB), and malaria program. The advisor will also provide TA&A to the management division for financial, contract, and grants management of the Global Fund (GF) COVID-19 risk mitigation (C19RM) project, in coordination and collaboration with the GF and the Primary Recipient (PR) of C19RM. 

Key Responsibilities

Provide technical support and guidance to the MOHP on financial management and grant implementation, in line with GF policies and procedures.

• Support MOHP and its units on HIV/AIDS, TB, and malaria for smooth operation of grant business and operational plans, implementation of annual budget and work plan.
• Provide TA & A for oversight of all financial management areas including accounting, recording and reporting systems and its procedures are well functioned and placed.
• Provide TA & A in monitoring the financial transaction budget controls, and critical review of budget versus expenditure with recommendation and advice.
• Provide TA & A for timely completion of financial as well as donor report with accuracy and reliability. 
• Provide TA & A to review and design appropriate workflow systems, procedures, and processes that ensure efficiency and effectiveness of the support function that finance provides.
• Provide TA & A to maintain adequate financial resources to support monthly program operations and subproject reimbursements.
• Provide TA & A to ensure all the financial activities & transactions are carried out in conformance with the applicable policies and procedures.
• Provide TA & A on any recommendations from donor as well as GoN audits conducted for its timely follow up & settlements.
• Provide TA & A to manage the development and review process for agreements, contracts and amendments ensuring the requirements of the Government of Nepal (GoN) and GF and PR and maintain quality assurance. 
• Provide training and capacity building to the MOHP staff on financial management, budgeting, reporting, and compliance issues related to the GF Project in Nepal.

Requirements

• Chartered accountant and/or master's degree in accounting, finance, business administration, management, or a related field with three to five years of experience in related field.
• Prior experience in senior management positions in related organizations
• Experience and performance in program development, grant making and grant management with international organization.
• Knowledge and understanding of Government of Nepal’s as well as GF’s relevant rules, regulations, policy, procedures, and plan.
• Experience in working effectively across various teams within the project and organization, and building and sustaining positive working relationships with NGOs, private sectors, government, and other stakeholders.
• Proactive in managing multiple tasks, managing, and working in virtual work environment, and flexible and open for managing time for working with different teams in different time zones as needed. 
• Ability to work independently on several tasks with minimal supervision and ability to work with multiple stakeholders including different departments, divisions, and centers of MOHP.
• Excellent interpersonal, organizational, communication, team building and management, and problem-solving skills. 
• Excellent oral and written English and Nepali including documentation skills.
• Demonstrated computer skills in Microsoft Office Suite Applications including Word, Excel, Outlook, and PowerPoint.
• Ability to travel to the field 20-30 percent of the time.

2. Procurement and Supply Chain Advisor (based at Ministry of Health and Population [MOHP]) (1 position)

The Procurement and Supply Chain Advisor is responsible for providing technical assistance to the Management Division in the areas of procurement, supply chain, and logistics management systems to improve access to COVID-19 prevention, testing, and treatment services. This includes coordinating and collaborating with entities for HIV, Tuberculosis (TB), and malaria, Provincial Health Divisions (PHDs), GF, and the Primary Recipient (PR) of the COVID-19 Response Mechanism (RM) grant.

Key Responsibilities

• Support in preparation of procurement and supply plan for commodities related to COVID-19, HIV, TB, and Malaria. 
• Support to identify the evolving technical assistance (TA) needs and gaps in supply chain and logistics management system to improve access to COVID-19 prevention, testing, and treatment services. 
• Responsible to strengthen and ensure coordination of data management between the Logistics Management System (LMS), the Integrated Health Information Management System (IHIMS) and the electronic Logistics Management Information System (eLMIS).
• Provide TA to strengthen eLMIS at the federal, provincial, and local level. 
• Support to conduct procurement and supply chain management-related trainings to the selected staff from MOHP, its department, divisions and centers, and health offices, if there are critical needs and gaps.
• Support MD and national programs in quantification and forecasting of commodities required for COVID-19 RM, HIV, TB, and malaria. 
• Ensure use of standard documentation and timely reporting for program inventories.
• Set-up and maintain procurement and logistics files, assuring that all required documentation/approvals are in the files to meet required compliances.
• Support in preparing necessary documentation (purchase request letters and requests for waiver) for approval to purchase for government, EpiC and USAID-funded and other donor-funded pharmaceuticals, test kits and other commodities including rapid procurements when needed. 
• Manage procurement from international suppliers including customs clearance, import duties
• Oversee supply chain management. This includes, overseeing warehousing and distribution and ensuring that commodities are supplied in timely fashion (according to program timelines) with adequate shelf-life at time of supply, and storage and transport conditions are met (cold chain monitoring etc.)
• Conduct supportive supervision in service delivery sites and provide onsite coaching on logistics management.
• Coordinate with MOHP and Save the Children/GF for securing supply of COVID-19, HIV, TB and malaria commodities. 
• Performs any other duties as assigned by the supervisor, focal point of MD, EpiC Nepal Project Director and FHI 360 Nepal Country Director.

Requirements:

• Master's degree in a health or pharmacy-related field or business administration with three to five years of experience in procurement and supply chain management.
• Pharmacology and/or experience of working in a COVID-19 response, HIV/TB/Malaria, pharmaceutical company or in government commodities supply chain management including eLMIS and health management information system will be an asset.
• Knowledge and understanding of Government of Nepal’s as well as Global Fund’s relevant rules, regulations, policy, procedures, and plan particularly procurement, supply chain management and contracting.
• Experience in working effectively across various teams within the project and organization and building and sustaining positive working relationships with non-government organizations, private sectors, government, and other stakeholders.
• Proactive in managing multiple tasks, managing, and working in virtual work environment, and flexible and open for managing time for working with different teams in different time zones as needed. 
• Ability to work independently on several tasks with minimal supervision and ability to work with multiple stakeholders including different departments, divisions, and centers of MOHP.
• Excellent interpersonal, organizational, communication, team building and management, and problem-solving skills. 
• Excellent oral and written English and Nepali including documentation skills.
• Demonstrated computer skills in Microsoft Office Suite Applications including Word, Excel, Outlook, and PowerPoint.
• Ability to travel to the field 20 to 30 percent of the time.

3. Strategic Information Advisor (based at Ministry of Health and Population [MOHP]) (1 position)

The Strategic Information Advisor for the Global Fund (GF) COVID-19 Response Mechanism (RM) Technical Assistance (TA) is responsible for providing technical assistance to improve and strengthen the surveillance and monitoring and evaluation (M&E) systems for the COVID-19 response.

Key Responsibilities

• Provide technical leadership in developing/strengthening strategic information (SI) systems for GF COVID-19 RM TA activities.
• Provide technical leadership in design, development, planning, implementation, and capacity building for staff in analysis, visualization, dissemination, and use of data from different sources.
• Provide oversight for development/strengthening of performance monitoring plans and development of systems for data collection, collation, analysis, and use.
• Develop a robust monitoring system for tracking project progress and performance, and for ensuring fidelity and quality implementation, learning, and adapting. 
• Develop strategies and tools for the design and implementation of the SI system.
• Conduct review meetings to identify issues, challenges, gaps, and the way forward with HCD/MOHP, Management Division (MD)/Department of Health Services, entities for HIV, Tuberculosis (TB) and malaria, GF’s principal recipients.
• Develops and maintains collaborative relationships with Government of Nepal, donor/client organizations and EpiC Nepal to strengthen SI for COVID19, TB, HIV and Malaria programs.
• Provides technical leadership to design and implementation of SI systems for COVID-19, HIV, TB, and malaria programs.
• Provide technical assistance for analysis and use of data from routine information systems and special surveys to influence the design program responses.
• Provide TA and advice M&E/electronic Logistics Management Information System staff in MD and provinces.
• Performs any other duties as assigned by the supervisor, focal point at MOHP, EpiC Nepal Project Director and FHI 360 Nepal Country Director.

Requirements:

• Master's degree or its international equivalent in a relevant field such as epidemiology, public health, statistics, health, social sciences, international development, or related areas with three to five years of experience in designing and implementing surveillance and M&E systems. The candidate should also have a track record of providing technical support in developing and implementing SI systems.
• Knowledge and experience of Government of Nepal, Global Fund, and EpiC Nepal reporting requirements would be an asset.
• Should have prior experience analyzing complex data sets obtained through routine information systems and special surveys. They should also have experience managing data using appropriate software such as DHIS-2, SAS, SPECTRUM, SPSS, or EPI INFO. Experience in preparation and submission of Progress Update and Disbursement Request for Global Fund.
• Ability to develop dashboards that includes appropriate graphics and geo-spatial displays for different audiences at global, country, and community levels.
• Experience in working effectively across various teams within the project and organization, and building and sustaining positive working relationships with NGOs, private sectors, government, and other stakeholders.
• Proactive in managing multiple tasks, managing, and working in virtual work environment, and flexible and open for managing time for working with different teams in different time zones as needed. 
• Ability to work independently on several tasks with minimal supervision and ability to work with multiple stakeholders including different departments, divisions, and centers of MOHP.
• Excellent interpersonal, organizational, communication, team building and management, and problem-solving skills. 
• Excellent oral and written English and Nepali including documentation skills.
• Demonstrated computer skills in Microsoft Office Suite Applications including Word, Excel, Outlook, and PowerPoint.
• Ability to travel to the field 20-30 percent of the time.

4. Program Manager (based at Ministry of Health and Population [MOHP]) (1 position)

The Program Manager for the Global Fund COVID-19 Response Mechanism (RM) Technical Assistance (TA) activities of EpiC Nepal Project is responsible for overseeing the program and technical resources. This role involves planning and managing the TA in collaboration with the Health Coordination Division (HCD), entities for HIV, Tuberculosis (TB), and malaria, the Management Division (MD), Provincial Health Directorates (PHDs), the Global Fund (GF)'s Principal Recipient (PR) of COVID-19 RM grant, and the United States Agency for International Development (USAID)'s EpiC Nepal COVID-19 response.

Key Responsibilities

• Review, ensure and provide support for timely implementation of Global Fund COVID-19 RM TA activities with high quality.
• Provide TA to HCD and entities for HIV, TB and Malaria and Provincial Health Directorates (PHD) for the implementation of GF C19 RM TA activities.
• To conduct regular review, planning and coordination meetings, in collaboration with HCD/MOHP and entities for HIV, TB and Malaria at the federal level to review programming from different EDPs and identify the most critical needs and gaps on technical and financial resources, policy/planning, implementation and monitoring and will work to develop remediation plans.
• Regularly participate in various coordination meetings including Health and Logistics clusters organized for discussion on COVID-19 response for alignment with national plan and priorities and coordination with stakeholders working in COVID-19 response.
• Prepare program reports (such as monthly/quarterly/annual/end of project), briefs and other communication and reporting requirements for Government of Nepal, FHI 360/EpiC and donors.  
• Ensure that all programmatic reporting is accurate, timely and meets Government, EpiC Nepal Project, FHI 360 and donor requirements.  
• Provide support and guidance to ensure that country program of GF C19 RM TA activities is conducted as planned, targets and technical requirements are met, and deliverables completed in accordance with requirements.
• Facilitate and ensure supportive supervision and monitoring are regularly planned and implemented and ensure issues and actions identified from the supervision visits are shared and addressed in time. 
• Provide oversight to supervise the day-to-day work of the Logistics Supply Chain Manager, SI/M&E Manager and Administration units of GF C19 RM TA activities,
• Review project’s progress tracking on regular basis and ensure that the project’s achievements are on track. Ensure routine project data are regularly analyzed, visualized, and used for program improvement.
• Work with HCD/MOHP, relevant EpiC Nepal Project and FHI 360 staff for communications and public relations to coordinate publications, documentation and dissemination of Project activities, successes, good practices, and lessons learned.
• Ensure effective management and monitoring of program through field visits as per the guidance of HCD/MOHP. 
• Perform other Government and EpiC Nepal Project-related duties as assigned by the Focal Person of HCD/MoHP and EpiC Nepal Project Director or FHI 360 Nepal Country Director

Requirements:

• Master’s degree or its international equivalent in public health, management, social science, or other relevant fields, along with three to four years of experience in managing large, complex service delivery projects with the government. 
• Track record of responsibility to oversee all aspects of donor-supported projects, including financial, human resource, compliance, and quality assurance components as well as annual work planning, budgeting, monitoring and evaluation. 
• Knowledge and understanding of Government of Nepal’s and GF’s relevant rules, regulations, policy, procedures, and plan.
• Experience in working effectively across various teams within the project and organization, and building and sustaining positive working relationships with NGOs, private sectors, government, and other stakeholders.
• Proactive in managing multiple tasks, managing, and working in virtual work environment, and flexible and open for managing time for working with different teams in different time zones as needed. 
• Ability to work independently on several tasks with minimal supervision and ability to work with multiple stakeholders including different departments, divisions, and centers of MOHP.
• Excellent interpersonal, organizational, communication, team building and management, and problem-solving skills. 
• Excellent oral and written English and Nepali including documentation skills.
• Demonstrated computer skills in Microsoft Office Suite Applications including Word, Excel, Outlook, and PowerPoint
• Ability to travel to the field 20-30 percent of the time.

To apply for this job online, please click on the link https://www.fhi360.org/careers

Final deadline for application is 5:00 p.m. May 18, 2023.

Only short-listed candidates will be invited for written tests and oral interview. Any effort to influence the selection process will result in disqualification.