Various Positions

FHI 360 Nepal 

Vacancy Announcement

FHI 360 has been working in Nepal since 1993 in the areas of HIV/AIDS, family planning/reproductive health, nutrition, antimicrobial resistance, environment, capacity building, civil society and media strengthening, and governance reform. FHI 360’s work is grounded in evidence and aligns with and provides support to the Government of Nepal’s development priorities and plans. FHI 360 requests

applications from interested and qualified individuals for various positions as follows:

1.  Laboratory Officer

The laboratory officer is responsible for providing support for capacity building, supervision, and monitoring and for providing technical assistance (TA) to the U.S President’s Emergency Plan for AIDS Response (PEPFAR) and the United States Agency for International Development (USAID)-supported Meeting Targets and Maintaining Epidemic Control (EpiC) Nepal’s implementing partners as well as TA to the national and sun-national public health laboratories, HIV and viral testing sites.

Key Responsibilities

• Support for external quality assessment, training, standardized laboratory procedures, and optimizing viral load (VL) testing coverage.
• Support other VL testing laboratories for viral load testing of the clients from EpiC-supported service delivery sites and monthly VL testing report.
• Conduct supportive supervision and monitoring and onsite-coaching of laboratory-related services in EpiC Nepal supported sites and antiretroviral therapy (ART) centers. 
• Assist in implementing laboratory strengthening activities, infection prevention and control, capacity building, and quality assurance and improvement.
• Support to upgrade and strengthen laboratory information system of VL testing in Nepal.
• Coordinate and support ART centers for proper VL sample collection with regular orientations.
• Support to monitor infection prevention and control (IPC), proper health care waste management practices, and compliance with an environmental mitigation and monitoring plan for EpiC Nepal supported sites.
• Support to build the technical capacity of the implementing partners (IPs) for laboratory-related services.
• Support in conduction events (workshops, training, orientations, knowledge sharing, etc.) for project supported districts.
• Provide direct support to laboratory staff of EpiC supported service delivery sites to implement community led-testing, HIV self-testing, recency testing and confirmatory HIV testing, STIs diagnostic tests and other innovative approaches including index testing, referral, and enhanced peer outreach approach (EPOA). 
• Provide TA to HIV and COVID-19 testing service sites as directed by Senior Laboratory Specialist. 
• Support in calibration/validation of PCR machines and biosafety cabinets used for COVID-19 testing including other lab instruments under EpiC project. 
• Support for implementation of early infant diagnosis (EID) of HIV in Nepal.
• Support in preparation of technical reports drafts on laboratory-related activities.
• Assist Senior Laboratory Specialist in activities related to procurement and supply chain management for HIV and COVID-19 laboratory related laboratory reagents and consumables. Perform other related duties as assigned by Supervisors, Deputy Project Director, Project Director and Country Director.

Requirements:

• Bachelor’s Degree in medical laboratory technology with three years of experience working in health program implementation/management. Master’s degree preferable with relevant experience.
• Experience on molecular testing, IPC, waste management, and COVID-19 will add value.
• Basic computer skills, ability to handle computer applications and have experience on using laboratory or hospital information systems.
• Experience in working effectively across various teams within the project and organization, and building and sustaining positive working relationships with NGOs, government, and other stakeholders.
• Proactive in managing multiple tasks, managing, and working in virtual work environment, and flexible and open for managing time for working with different teams in different time zones as needed. 
• Excellent interpersonal, organizational, communication, team building and management, and problem-solving skills. 
• Excellent oral and written English and Nepali including documentation skills.

2.  Finance Officer

The Finance Officer will be responsible for financial recording, processing payments and documentation ensuring compliance with FHI 360 policies and donor/government regulations using sound financial management principles. S/he will operate various financial system applications such as Global Finance and Administration System (GFAS), Digital Process Automation (DPA), etc. for recording financial transaction.

Key Responsibilities

• Review vouchers/invoices submitted to FHI 360 Nepal to verify items claimed are in accordance with an agreement and delivered or performed.
• Payment process in DPA and GFAS.
• Prepare and review wire payment details of payee in online banking system Straight to Bank (S2B).
• Review & ensure accuracy of accounts maintained in S2B.
• Develop monthly and quarterly financial reports for submission to FHI 360 Asia Pacific Regional Office (APRO) & Headquarters (HQ). 
• Ensure proper functioning of FHI 360 GFAS accounting system and coordinates with HQ & APRO as required for ongoing updates.
• Prepare monthly bank reconciliation statement and balance sheet reconciliation for the monthly closing of GFAS.
• Upload balance sheet reconciliation in Share Point.
• Ensure timely submission of GFAS report to HQ with all supporting documents.
• Prepare weekly cash flow request.
• Update monthly progress indicator.
• Ensure timely payments and reimbursements made for consultants.
• Ensure timely reimbursement for FHI 360 implementing partners agencies in accordance with FHI 360 and USAID cooperative agreement.  
• Maintain regular contacts with the bank, vendors and service contractors as required.
• Review travel claims for correction and verification that the claim conforms with travel authorizations and regulations regarding route, per diem, accommodation, and use of proper transportation, determining if a travel advance was issued and computing the amount due to the traveler or FHI 360 Nepal.
• Initiate correspondence to verify data, answer queries and obtain additional information on financial transaction as required.
• Assist in carrying out internal and external auditing functions.
• Perform other related duties as assigned by supervisor, Finance and Admin Director or Country Director.

Requirements:

• Bachelor’s degree in accounting or business management with three years of work experience in relevant field. Master’s degree with three years of experience in the abovementioned field. 
• Excellent knowledge and experience with accounting and financial system.
• Experience in computerized accounting system.
• Experience in working effectively across various teams within the project and organization, and building and sustaining positive working relationships with NGOs, private sectors government and other stakeholders.
• Proactive in managing multiple tasks, managing, and working in virtual work environment, and flexible and open for managing time for working with different teams in different time zones as needed. 
• Excellent interpersonal, organizational, communication, team building and management, and problem-solving skills. 
• Excellent oral and written English and Nepali including documentation skills.

3.  Grants Officer

The Grants Officer is responsible for conducting pre-award assessment, support grants unit in developing new sub award packages and modification of existing sub awards, reviewing financial reports, and conducting orientation/capacity building activities for implementing partner (IP) as required. S/he will also support in maintaining compliance requirement as per subaward terms and condition, and support IP to in the accounting and administrative issues.

Key Responsibilities

• Perform pre-award reviews by visiting organization for assessing the organization’s financial and management capacity.
• Review funder rules regulations, FHI 360’s policies and procedures; and local rules and regulations.
• Assist to develop sub-agreement budget following FHI 360 standard formats and requirements, review cost in the basis of allocability, reasonability and allowability.
• Prepare slides for financial management and reporting system and provide orientation/training to IPs as and when required.
• Prepare/maintain checklist and complete file of implementing agencies for Grants Unit that includes agreement including modifications, pre-award, financial and administrative review checklist, policies, and procedures of the organization etc.
• Ensure IPs submit the Recipient Monthly Financial Report (RMFR) in timely manner, reviews, and comments on monthly RMFRs submitted by implementing agency for country office approval and reimbursement of funds.
• Maintains financial information on fund received and monthly expenditure by the implementing agencies and ensures IPs have good fund management system, have sufficient balance in hand and review IPs cash flow projection and their expenditures trends.
• Compile, review and prepare annual inventory report for IPs and maintain details of VAT bills, and forward to Admin unit on monthly basis.  
• Conduct financial monitoring visit to examine compliance at IPs level using FHI 360 standard tool, share observation and obtain management response, work with IPs to liquidate the observations, update issue action matrix and subrecipient monitoring tracking sheet.
• Review implementing agencies administrative/operation policy and make sure the policy is applied consistently and complied with the FHI 360 policy.
• Assists in carrying out internal and external auditing functions, draft report for management as required for internal and external sharing.
• Oversees/prepare implementing agencies inventory control system and maintain details of VAT bills submitted by implementing agencies.
• Update Sub Award Tracking (SAT), Digital Process Automation (DPA) and other files as necessary in the document repository.
• Extend support to Country Office Accounts unit in reviewing documents as required for payment processing.
• Perform other related duties as assigned by supervisor or Finance and Admin Director or Country Director.

Requirements:

• Bachelor’s degree in accounting or business management with three years of work experience in a relevant field. Master’s degree with three years of experience in the abovementioned field. Knowledge and experience with finance and grant management system.
• Experience with USAID contract and grants management.
• Experience in working effectively across various teams within the project and organization, and building and sustaining positive working relationships with NGOs, private sectors, government, and other stakeholders.
• Proactive in managing multiple tasks, managing, and working in virtual work environment, and flexible and open for managing time for working with different teams in different time zones as needed. 
• Excellent interpersonal, organizational, communication, team building and management, and problem-solving skills. 
• Excellent oral and written English and Nepali including documentation skills.

4. Technical Advisor, COVID-19 response 

The Technical Advisor, COVID-19 response is responsible for leading and managing all COVID-19-related program activities under FHI 360 Nepal/EpiC Nepal. The Technical Advisor works closely with the FHI 360 Nepal/EpiC Nepal Program, Technical, Strategic Behavioral Communication (SBC), Strategic Information (SI), Procurement and Supply Chain Management (PSM) and other specialized units including other projects and provides technical assistance to FHI 360 implementing partner agencies, the Government of Nepal and other collaborating partners in a structured, systematic and effective manner to plan, implement and monitor COVID-19 response activities. 

Key Responsibilities

• Provide technical leadership and oversight to COVID-19 response and program activities of FHI 360/EpiC Nepal. 
• Provide continuous technical assistance to improve infection prevention and control (IPC) through proper health care waste management, maintain COVID-19 testing, genomic sequencing in country, risk communication and community engagement (RCCE), specially for COVID-19 vaccine.
• Support and facilitate procurement, distribution and tracking of COVID-19-related supplies, materials, and equipment.
• Support in Government of Nepal in COVID-19 vaccination program by supporting in vaccination camps, strengthening cold chain systems for vaccine storage and delivery and through period reviews of COVID-19 vaccination program.
• Support to keep track of COVID-19 status, analyze vaccination situation and ensure complete reporting into the system.
• Manage technical support from HQ in consultation and coordination with country director and project director.
• Ensure timely completion of all project milestones as defined in the approved workplan and report to EpiC Nepal and USAID on the same through routine check-in calls and periodic reports.
• Oversee / work with other local EpiC Nepal consultants and staff members to ensure completion of tasks assigned as per their consultancy agreements.
• Ensure all planned project events are completed on time adhering to the organizational policies and procedures.
• Perform other related duties as assigned by supervisor and Country Director.

Requirements:

• Master’s in Public Health (MPH) or related field with three to five years of work experience.
• Medical degree with MPH will be an asset.
• Previous public health experience working in the COVID-19 response and/or vaccination campaign and health care waste management as well as health emergency preferred. 
• Proactive and independent approach to work with willingness to undertake additional responsibilities. 
• Experience in working effectively across various teams within the project and organization, and building and sustaining positive working relationships with NGOs, private sectors, government, and other stakeholders.
• Proactive in managing multiple tasks, managing, and working in virtual work environment, and flexible and open for managing time for working with different teams in different time zones as needed. 
• Excellent interpersonal, organizational, communication, team building and management, and problem-solving skills. 
• Excellent oral and written English and Nepali including documentation and presentation skills.

To apply for this job online, please click on the link https://www.fhi360.org/careers

Final deadline for application is 5:00 p.m. March 6, 2023.

Only short-listed candidates will be invited for written tests and oral interview. Any effort to influence the selection process will result in disqualification.