Various Position

FHI 360 Nepal Office

Vacancy Announcement

FHI 360 is a global organization that mobilizes research, resources, and relationships so people everywhere have access to the opportunities they need to lead full and healthy lives. With collaborations in over 60 countries, we work directly with local leaders to advance social and economic equity, improve health and well-being, respond to humanitarian crises, and strengthen community resilience. We share data-driven insights and scalable tools that expand access and equity so communities can effectively address complex challenges, respond to shocks, and achieve thriving futures.

FHI 360 has been working in Nepal since 1993. Together with the Government of Nepal (GoN), civil society, and the private sector, FHI 360 works collaboratively in the areas of HIV, family planning (FP), health security and one health, nutrition, COVID-19 response, procurement, and supply chain management, local capacity strengthening, civil society and media strengthening, governance reform and the environment and climate change.

We request applications from qualified Nepali citizens for the positions mentioned below.

1. eLMIS Support Officer

The eLMIS Support Officer supports the Government of Nepal's electronic Logistics Management Information System (eLMIS) system support under the Meeting Targets and Maintaining Epidemic Control (EpiC) Procurement and Supply chain Management (PSM) project. This role involves providing off-site support to end users to ensure system use, through phone calls (toll-free numbers, mobile or landline), email conversation, and other forms of instant messaging tools and will act as the level one (L1) support.

Key Responsibilities

• Act as first point of contact to users and provide timely support to users.
• Extract logistic data from eLMIS and provide to the Integrated Health Information Management System (IHIMS), Management Division (MD) and other Divisions and Centers as requested 
• Respond to user’s queries regarding eLMIS via any medium of support like tollfree number, phone, emails, WhatsApp/Viber and follow up with users raising issues as needed.
• Track issues in Team Foundation Server (TFS) to ensure that all queries raised by users are reported in the platform alongside their resolution path.
• When continuously receiving calls on certain types of issues, request that additional training, Frequently Asked Questions (FAQs), and/or documentation be developed or updated to reflect the types of calls being received.
• Update Master Data, access request, system admin tasks 
• L1 will ensure resolution of the issues with in define timeline with the close coordination with next level [level 2 (L2) and level 3 (L3)] service providers.
• Ensure the eLMIS instance is always available (24*7) and notify EpiC PSM project
• immediately upon recognition of issues.
• Ensure system operationalization, follow up with the sites and update IHIMS about the system usage.
• Track and trace system utilization rate: percentage of eLMIS sites that create orders and receive orders through the eLMIS system, percentage of sites using eLMIS system for invoice generation,
• Prepare helpdesk support report in close coordination with other team members.
• Other duties as assigned by the supervisor.

Requirements

• A bachelor's degree with at least two years of relevant experience in information technology (IT), pharmacy, or a related field.
• Demonstrated experience in help desk support and management.
• Familiarity with supply chain management and eLMIS.
• A customer-focused mindset with a strong orientation toward service delivery.
• Proactive in managing multiple tasks, managing, and working in virtual work environment, and flexible and open for managing time for working with different teams in different time zones as needed. 
• Excellent interpersonal, organizational, communication, team building and management, and problem-solving/troubleshooting skills. A customer-focused mindset with a strong orientation toward service delivery.
• Excellent oral and written English and Nepali including documentation skills.

2. Communication, Documentation, and Knowledge Management Specialist 

Communication Documentation and Knowledge Management Specialist is responsible to lead and manage all communication and visibility requirements, knowledge management component as well as any social behavior change communication (SBCC) activity including digital solutions as per project workplan. The roles involve leading and coordinating for documentation and dissemination of knowledge products including reports, briefs, good practice and success stories for replication and scaling up by other stakeholders in Nepal.

Key Responsibilities

• Lead the design and implementation of the project’s knowledge management strategy in line with project workplan and learning agenda
• Liaise with core-project team and implementing partner to set up smooth and regular communication by developing tools, systems and processes required to support effective implementation of knowledge management (KM) strategy. 
• Maintain and update repository of communication material (photos, videos, success stories) and knowledge products (reports, briefs, process documentation, updates)
• Lead the digital solution and SBCC activities in line with the project approved workplan, for instance, conceptualizing refinement of technological solutions activity to support project goals and interventions. 
• Support implementing partner in designing and/or tailoring SBCC, job aids and communication material to ensure high quality product.
• Lead development of communication products (such as success stories, presentations, social media posts, feature stories, photo stories and blogs) in line with KM strategy and workplan deliverables as well as for project visibility.
• Liaise with MPHD Global focal points and USAID/Nepal Documentation and Communication (DOCS) team as required for development and visibility of communication materials.
• Support technical team for polished KM and communication products by equipping team with techniques for information distilling as well as by preparing/providing relevant templates, editing and formatting final product.
• Collaborate/coordinate with other USAID supported projects government stakeholders and other networks as appropriate for creating synergy in knowledge sharing and communication.
• Lead reporting process for global MPHD, USAID/Nepal, Family Welfare Division (FWD) by initiating templates, repurposing available content, distilling information as per global/USAID priorities, copy edits and formatting of the end product for submission.
• Ensure branding and marking compliance in project communication materials and events as per donor requirements.

Requirements

• Master’s Degree in Public Health or Health Communication or Health Promotion or Health Education or other relevant subject with a minimum three to five years’ or bachelor’s degree in Public Health, Health Communication or Health Promotion or Health Education or other relevant subject with over five years of experience
• Work experience and knowledge in designing, planning, implementing, and monitoring SBCC particularly on Family Planning (FP) and digital solutions
• Proactive in managing multiple tasks, managing, and working in virtual work environment, and flexible and open for managing time for working with different teams in different time zones as needed. 
• Excellent interpersonal, organizational, communication, team building and management, and problem-solving skills. 
• Excellent oral and written English and Nepali including documentation skills.

To apply for this job online, please click on the link https://www.fhi360.org/careers

The final deadline for application is 5:00 p.m. January 27, 2025.

Only short-listed candidates will be invited for written tests and oral interviews. FHI 360 reserves the right to reject any or all applications received without explanation.