Vacancy Announcement for Various Positions

Vacancy Announcement for Various Position

First time published: 27th January 2024

Community Development Center (CDC), Doti

Community Development Center (CDC), Doti is a Nonprofit, non-government, and nonpolitical Humanitarian development organization of Sudurpaschim Province. The core working sectors of the organization are inclusive and quality education, Health and Nutrition, DRR and livelihood, governance and advocacy, and child right and protection. The organization's target groups are Women, Dalits, marginalized group people, adolescents and children. The organization works its development partners (I/NGOs), private partner and government.

Community Development Center (CDC) is implementing Advancing Nutritional Status of School Children in Doti Project, funded by Ministry of Foreign Affairs (MoFA) Japan and supported by Good Neighbors Japan in partnership with Good Neighbors International (GNI) Nepal. This project is dedicated to enhancing the nutritional health of school-aged children in Doti. The project is implementing in two Municipalities of Doti district – Dipayal Silgadhi municipality and Shikhar Municipality. CDC hereby invites application from the qualified and experienced candidates for the following positions.

Thus, CDC Doti is looking for qualified, dynamic and self-motivated Nepali citizens for the following position to above mentioned project.

JOB DESCRIPTION AND JOB SPECIFICATION

1. SUMMARY

Program Officer is responsible for leading and managing project activities, ensuring efficient team mobilization and high-quality execution of WASH and nutrition initiatives in schools and communities. This includes coordinating with local governments, stakeholders, and community partners; overseeing budget management, financial compliance, and expenditure tracking; facilitating training, workshops, and capacity-building events; and conducting regular field visits to monitor progress and ensure alignment with project objectives. Additionally, the Program Officer ensures timely reporting, documentation, and adherence to government and donor guidelines to achieve sustainable project outcomes.

2. MAJOR DUTIES AND RESPONSIBILITIES

A. Planning & Implementation

• Plan and conduct district-level, municipal/rural municipal-level trainings, workshops, meetings, and other project-related events to build capacity and enhance engagement.
• Lead the execution of project activities by effectively mobilizing the project team to ensure timely and high-quality delivery of results.
• Oversee program logistics, including procurement of project materials and services, and coordinate with service providers to meet project needs efficiently.
• Collect, adapt, and utilize relevant resources such as IEC/BCC materials, training resources, and knowledge products from government and other organizations to adopt best practices for the project.
• Facilitate local governments and community stakeholders to establish Operation & Maintenance (O&M) funds and allocate child health and nutrition budgets to sustain school meal programs and WASH facilities.
• Organize and facilitate events such as Training of Trainers (ToT), orientations, meetings, and capacity development activities for school WASH and nutrition, child clubs, School Management Committees (SMCs), and Parent-Teacher Associations (PTAs).

B. Coordination, communication & network building

• Coordinate with the District Coordination Committee, District Administrative Office, local governments, project stakeholders, FCHVs, child clubs, Construction Committees, School Day Meal Management Committees, Community Health Workers, S-WASH-CC, NGOs/INGOs, and other relevant stakeholders as required.
• Build and sustain strong relationships with community partners, donors, government agencies, and non-governmental stakeholders to foster collaboration and shared ownership of project outcomes.
• Establish effective communication mechanisms between the project team and stakeholders to ensure smooth project implementation and information sharing.

C. Reporting & Documentation

• Provide regular updates on project-related issues to the relevant authorities within the organization and maintain close communication with the GNI project office.
• Report to the Project Coordinator-Advocacy and Liaison at GNI using prescribed forms and formats regularly (weekly, monthly, semi-annual, and annual), ensuring timely submission to concerned authorities.
• Prepare essential project documents, including round robins, activity proposals, event reports, success stories, project progress reports, and MEAL (Monitoring, Evaluation, Accountability, and Learning) reports.
• Collect and curate photographs and videos from the field, ensuring they are shared with the project team consistently to document and showcase project activities and impacts.

D. Monitoring and Evaluation

• Conduct field visits as needed to assess and verify the performance and progress of the project activities.
• Provide ongoing support and guidance to project staff (e.g., Sub-engineers, JTAs, and Community Mobilizers) based on their needs and monitor field activities on a day-to-day basis to ensure alignment with project goals.
• Assist and coordinate with the team and consultants mobilized by GNI for baseline and endline surveys, research activities, and data collection required for effective project implementation.
• Oversee daily project operations, monitor program activities, track progress against targets, and proactively address any issues or risks that may arise.
• Conduct regular field visits to ensure the quality and efficiency of project activity delivery, contributing to the achievement of expected outcomes.
• Facilitate joint monitoring visits, Local Project Advisory Committee (LPAC) and District Project Advisory Committee (DPAC) meetings, as well as engagements with media and other stakeholders to evaluate project progress and foster accountability.

E. Financial Management

• Manage the program budget and expenditure, ensuring full compliance with financial guidelines and regulations.
• Maintain accurate records of planned vs. actual expenditures and regularly update the concerned supervisor on progress, while submitting reports to GNI as required.
• Develop and oversee the program budget, ensuring financial resources are allocated and utilized efficiently and in alignment with the funding agreement.
• Monitor expenditure closely and reconcile financial records to ensure adherence to the approved budget.
• Track financial settlement progress and provide support to the finance officer as needed to ensure timely and accurate reporting.
• Ensure strict compliance with guidelines and policies set by the government, donors, and GNI Nepal to maintain transparency and accountability.

3. EDUCATION: 

• Bachelor’s degree in public health, education, development studies, social science, or any other relevant subjects.

4. EXPERIENCE: 

• Minimum of 3 years of experience in the development sector. Experience with WASH and nutrition projects is highly valued, with priority given to candidates who have experience in constructing WASH facilities.
• Strong communication, coordination, and interpersonal skills to effectively engage with diverse stakeholders.
• Proven ability to facilitate trainings, workshops, and other project-related events.
• Excellent report-writing skills in both English and Nepali, ensuring clarity and professionalism.
• Proficiency in computer applications, including MS Word, Excel, PowerPoint, email, and internet.
• Demonstrated ability to lead and manage projects under tight deadlines and resource constraints, with strong expertise in team mobilization, coordination, and supervision.
• Comprehensive knowledge of government policies and standards related to the construction of school kitchens, gender-friendly toilets, drinking water supply (DWS) systems, and waste management systems, particularly in community schools.

JOB DESCRIPTION AND JOB SPECIFICATION

1. SUMMARY

Admin & Finance Officer will be responsible for preparing and submitting weekly and monthly financial reports, managing petty cash, ensuring compliance with financial regulations, and overseeing cash and treasury operations. She/he will maintain accurate financial documentation, adhere to donor financial norms and policies, and lead audits and financial reporting processes. Additionally, she/he will provide comprehensive administrative support to the project office, ensure the safety and organization of office supplies, and manage staff records. The officer will oversee asset and inventory management, initiate proper documentation, support timely procurement, and ensure the efficient settlement of financial bills and vouchers. Furthermore, she/he will provide financial orientation to project staff, establish strong coordination with the project team, and follow up on financial activities to ensure timely completion.

2. MAJOR DUTIES AND RESPONSIBILITIES

A. Financial Management & Accounting System

• Prepare weekly and monthly financial reports as per the requirements in the prescribed format and submit to the concerned authorities at funding agency regularly.
• Implement and follow up on the recommendations and instructions provided by supervisor and external and internal auditors.
• Carry other financial and accounting-related functions as per the requirement of organization and funding agency.
• Keep updated records of all financial transactions in the FAMAS software. 
• Handle cash and treasury operations with advanced use of spreadsheets for tracking expenses and payroll system with tax applications, and controls for ensuring proper transactions.
• Prepare payroll systems, and verify receipts, invoices, agreements, and fund requests.
• Maintain accounting systems and prepare a monthly dashboard of project income and expenditure.
• Maintain petty cash in a safe box properly and conduct cash count every week.
• Ensure that the Fund received from the donor has been used solely for the project purpose with sufficient accountabilities/supporting documents.
• Ensure that all the financial and tax rules and regulations have been adhered to the government rules and regulations.

B. Software Operation

• Keep an updated record of all financial transactions in the FAMAS software.

C. Reporting and documentation

• Analyze the weekly, Monthly/periodic fund and report to the project authority. Prepare and submit weekly/monthly/periodical (i.e., mid-term and final) reports along with necessary supporting documents.
• Conduct monthly financial review meetings and share the financial dashboard of the project (program budget status and admin budget status)

D. Fund Management

• Maintain cost-effectiveness in the project and keep track of budget allocation as per POA. 
• Handle cash and treasury operations with advanced use of spreadsheets for tracking expenses and payroll system with tax applications, and controls for ensuring proper transactions.
• Share budget Vs expense status through the pictorial presentation in a monthly review meeting and when required.

E. Compliance

• Coordinate and carry out an internal and external audit on time in accordance with the donor’s guidelines and project requirements.
• Implement organization and funding partner financial policies and procedures and comply with the national accounting and financial policies and procedures.
• Carry out a financial monitoring visit as per the project need in consultation with concerned authorities.

Administrative duties and responsibilities:

A. General Administration

• Provide administrative support to the Project Officer and maintain a good working environment in the work area
• Comply with the safety of office supplies, materials, equipment, and physical facilities.
• Manage administrative functions and establish internal control systems.
• Maintain updated documentation, filing, folders, and administrative data management in both hard copy and soft copy version
• Maintain staff attendance register, leave record, personal records, payroll, performance evaluation records, etc.
• Ensure timely payment of applicable TDS liabilities to the concerned authority of the Nepal government.
• Manage administrative functions and establish internal administrative systems and controls.

B. Assets and Inventory Management

• Keep a track record of assets and inventory and timely report to concerned authorities.

C. Coordination

• Support in recruitment process locally and keep the employee records by coordinating with the HR department. 
• Keep track/record of the training and workshops for staff.
• Work closely with the finance department of funding agency for technical support and guidance.

D. Procurement Function

• Engage in the procurement process as per procurement guidelines. 

E. Inventory Management

• Manage inventory and physically verify as per need.
• Prepare the inventory report of furniture, goods, and library of the project chronologically and submit it to the concerned authority.

3. QUALIFICATION, REQUIRED SKILLS AND EXPERIENCE 

• Bachelor’s degree in a relevant field (Finance, Accounting, Business Administration) (masters proffered)
• At least 3 years of professional experience, preferably working in the NGO sector as a finance officer.
• Proficiency in Microsoft Office and Financial software.
• Experience in financial planning, donor reporting and compliance. 
• Strong analytical and communication skills.
• Ability to work collaboratively and travel to field visit.
• Knowledge of tax law and proficiency in English and Nepali Language.
• Excellent interpersonal communication and learning attitude.
• Ability to use MS Word, MS Excel, PowerPoint and FAMAS accounting software.

JOB DESCRIPTION AND JOB SPECIFICATION

1. SUMMARY

Sub-Engineer is responsible for planning and implementing infrastructure interventions, such as kitchen facilities to support school mid-day meal programs and school WASH facilities, including the construction of child-friendly, gender-inclusive, disabled-accessible, and menstrual hygiene-friendly toilets for boys and girls, as well as drinking water supply systems and waste pits. She/he conducts feasibility and detailed surveys, ensures quality construction as per approved designs, and supports construction-related planning. The Sub-engineer coordinates with communities, local governments, and stakeholders to form user committees, address project priorities, and promote community ownership. Additionally, she/he prepares and verifies bills, compiles progress reports, monitors construction activities, and ensures compliance with schedules and specifications. The Sub-Engineer also designs infrastructure in line with national standards, manages resources, implements quality control measures, conducts field visits to monitor progress, builds the capacity of subordinates, and performs other tasks as assigned by supervisors.

2. MAJOR DUTIES AND RESPONSIBILITIES

A. Planning and Implementation

• Develop task breakdowns, project timelines, and resource cost estimates in coordination with the supervisor.
• Conduct feasibility and detailed surveys to construct school kitchens and school WASH facilities, including toilets, drinking water supply systems, and waste pits.
• Implement construction activities as per approved designs and estimates, ensuring quality standards.
• Assist the supervisor in preparing construction-related plans.

B. Coordination and Communication

• Organize and participate in meetings with the community, supervisor, and subordinates as required.
• Engage with local governments, line agencies, relevant government and non-government organizations, private sector actors, and community leaders to identify issues and prioritize project activities.
• Facilitate the formation of user and construction committees, organize field-level agreements, and assign committee responsibilities. Train community members to foster project ownership.

C. Documentation and Reporting

• Prepare and verify construction site bills and assist in submitting required documentation to the concerned authority.
• Compile and submit weekly and monthly reports to the supervisor while maintaining a schedule for timely reporting and project implementation.
• Participate in periodic infrastructure-related meetings and share progress reports.
• Maintain an inventory of materials, tools, equipment, and fittings required for the project.
• Monitor and supervise construction activities to ensure compliance with approved designs and specifications.
• Provide information and address feedback from independent monitoring teams of funding partners.

D. Design

• Design infrastructure such as School Kitchen, menstrual hygiene-friendly, disabled-friendly, child-friendly, and gender-inclusive toilets and other WASH facilities in schools, adhering to Nepal Government standards.
• Develop specifications for quality assurance and create monthly progress report formats and work schedules for reporting and project execution.
• Break down required materials and skilled/unskilled labor for each task to manage construction efficiently.
• Plan logical project steps, allocate budgets, and manage deadlines. Mobilize and supervise subordinate staff and laborers.

E. Field Visits and activity monitoring

• Conduct regular site visits to ensure project activities comply with approved designs, estimates, and quality standards
• Guide field staff on project-related tasks and support them in maintaining work quality.
• Foster interdepartmental coordination to enhance project efficiency and effectiveness.

F. Other Duties

• Perform additional tasks and responsibilities as assigned by the supervisor.

3. EDUCATION:

A Diploma in Civil Engineering is required, along with a minimum of 2 years of relevant experience in building construction and School WASH-related activities.

Candidates with a valid two-wheeler driving license are preferred.

4. EXPERIENCE: 

• School Infrastructure Project Management: Proven expertise in managing school infrastructure projects, with a primary focus on constructing school kitchens and WASH facilities, including involvement in design, planning, implementation, budgeting, reporting, and monitoring of such infrastructure.
• Knowledge of Government Policies and Standards: Comprehensive understanding of government policies and standards for constructing school kitchens, gender-friendly toilets, drinking water supply (DWS) systems, and waste management systems, particularly in community schools.
• Project Leadership and Team Coordination: Demonstrated ability to lead projects under tight deadlines and resource constraints, with strong skills in team mobilization, coordination, supervision, and effective use of tools like AutoCAD, Microsoft Office, and other project management applications.

5. SKILL / KNOWLEDGE / TRAINING:

• Expertise in managing school infrastructure projects, including planning, budgeting, and monitoring.
• Familiarity with water quality testing and basic maintenance techniques for school WASH facility upkeep.
• Knowledge of constructing school kitchens, WASH facilities, and waste management systems.
• Familiarity with government policies and standards for public school infrastructure.
• Strong skills in team mobilization, coordination, and supervision.
• Proficiency in AutoCAD, Microsoft Office, and project management tools.
• Maintains high integrity, honesty, flexibility, and self-motivation, with the ability to work independently and take initiative.

JOB DESCRIPTION AND JOB SPECIFICATION

1. SUMMARY

Junior Technical Assistant (JTA) is responsible for supporting the planning and implementation of WASH and nutrition-related interventions by collecting data, assisting in designing plans, and providing technical support for school kitchen gardens. She/he supports the formation and facilitation of various committees and groups, conducts training and sensitization sessions, monitors project activities through field visits, and prepares reports, case stories, and documentation of lessons learned. She/he ensures effective collaboration and coordination with local stakeholders, facilitates regular meetings, and maintains detailed records of project activities while reporting to the supervisor as required.

2. MAJOR DUTIES AND RESPONSIBILITIES

A. Planning and Implementation 

• Collect specific data and information related to the project from schools, health facilities, local government stakeholders and agencies.
• Support the project team in designing WASH and nutrition-related plans/surveys /interventions based on provided guidelines. 
• Provide technical support in managing kitchen gardens in schools in collaboration with school management and local government. 
• Support in the formation of the school day meal management committee, Child club, construction committee members and required filed based committee.
• Support community mobilizers in forming and facilitating child club, mother groups and organizing capacity building initiatives for FCHVs, teachers, child clubs, adolescents, or any other functional committees and community people.

B. Training and Development

• Conduct kitchen gardening training to school management committee, teachers, SMC, PTA, and students.
• Conduct sensitization sessions, orientation/workshop/discussion among farmers, parents, cooperative members, school day meal management committee and other relevant stakeholders.

C. Data collection/ survey/ documentation

• Assist in carrying out periodical assessment of the project to assess the gap in operational practices of project interventions.
• Conduct field visits to observe, monitor and evaluate the project interventions and utilization status. 
• Prepare reports based on project requirements. And review the physical progress of project interventions.
• Collect relevant information and prepare a case story, and success story and share best practices, and lessons learnt. And assist in the feasibility of infrastructure activities.
• Capture photographs of the project interventions and regularly share them with the project team.

D. Collaboration and Coordination

• Coordinate with the municipality, ward-level stakeholders, SMC, PTA, Construction Committee, and school day meal management committee for the quality implementation of the project activities and building collaboration at the local level.
• Facilitate conducting regular meetings with SMC, PTA, school day meal management committee, child club and other stakeholders.

E. Reporting:

• Report to supervisor on regular basis as per prescribed forms and format on regular (weekly, monthly, semi-annual, and annual) basis.
• Compile experiences, lessons learnt, best practices and success stories from the working communities.
• Keep record of School WASH, school kitchen garden and nutrition-related project activities in prescribed formats.
• Capture the photographs of the activities and share them with the team concerned on a regular basis.

General

• Perform other duties and responsibilities as instructed by the supervisor.

3. EDUCATION AND EXPERIENCE:

• Minimum Technical SLC in Agriculture (JTA) with at least 2 years of relevant technical experience.
• Should have excellent community mobilization and communication skills.
• Ability to communicate in English, Nepali, and local languages, and work under strict deadlines.
• Excellent coordination skills with Teachers, SMC, Ward Office, local government representatives, local stakeholders.

JOB DESCRIPTION AND JOB SPECIFICATION

1. SUMMARY

Community Mobilizer is responsible for collecting data related to WASH and nutrition from schools, health facilities, and local stakeholders, and supporting the design of related plans and interventions. She/he involves in leading the implementation of WASH and nutrition activities, forming/reforming committees, and coordinating with teachers, health workers, and community groups to execute field activities. The Community Mobilizer will sensitize beneficiaries on hygiene and nutrition issues, assist in organizing training and workshops, and ensure effective coordination with local stakeholders. Regular reporting on activities, lessons learned, and best practices is required, along with maintaining activity records and photographs.

2. MAJOR DUTIES AND RESPONSIBILITIES

A. Planning

• Collect specific data and information related to WASH & Nutrition from schools, health facilities, local government stakeholders and agencies.
• Support the project team in designing WASH and nutrition-related plans/surveys/interventions based on provided guidelines. 

B. Implementation

• Take lead in implementing field-level WASH and nutrition-related activities as per the approved activities plan and budget.
• Support in the formation/reformation of various committees at the field level, such as the school day meal management committee, and Child club, construction committee and coordinate with school teachers, community health workers, health mothers groups, FCHVs and local level stakeholders to execute field level project activities.
• Sensitize project beneficiaries such as school children, teachers, SMC/PTA, child clubs, health mother groups, FCHVs, adolescents, or any other functional committees and community people on various hygiene/sanitation and nutrition-related issues.
• Assist/organize in conducting training, orientation, meetings, workshops, campaign conferences, and seminars.

C. Co-ordination

• Coordinate with key informants in the communities to establish early rapport and assist in providing overall orientation of the project.
• Assist in conducting coordination meetings with schools, health mothers groups, FCHVs, CHWs, ward committees, School Management Committees (SMCs) and other stakeholders for effective implementation of activities.

D. Reporting

• Report to supervisor on regular basis as per prescribed forms and format on regular (weekly, monthly, semi-annual, and annual) basis.
• Compile experiences, lessons learnt, best practices and success stories from the working communities.
• Keep record of School WASH, school kitchen garden and nutrition-related project activities in prescribed formats.
• Capture the photographs of the activities and share with them to the concerned team on a regular basis.

E. General

• Perform other duties and responsibilities as instructed by supervisor.
• He/she will support in field level activity implementation, data collection and other project-related field activities

3. EDUCATION AND EXPERIENCE:

• Proficiency Certificate Level or Higher Secondary (+2) Level education.
• Two years of working experience in the development sector. Priority will be given to the candidates who have experience in community mobilization, WASH, and nutrition.
• Strong community mobilization and communication skills.
• Excellent coordination skills with Teachers, SMC, Ward Office, local government representatives, local stakeholders.

NOTES:

• Benefits:

As per Organization’s rules and regulation

Applying Procedure:

Interested candidates who have meet the above-mentioned required qualifications and experiences can apply by sending the application letter, updated CV to cdc.vacancy@gmail.com or applicants can also submit hardcopy at Community Development Center (CDC) Doti, Contact Office: Dipayal Silgadhi Municipality-6, Silgadhi Doti Provincial Office: Dhangadhi Sub-Metropolitan-5, Kailali no later than 2nd February, 2025 on office time 5:00 PM.

Only shortlisted candidates will be contacted for further selection process. No telephone inquiries will be entertained and any inappropriate recommendation might automatically disqualify the candidate from further processing. CDC, Doti respects child rights and strictly follows the child protection policy of the organization.

CDC Doti is an equal opportunity employer and strictly follows the merit-based selection. Qualified female, Dalit, candidates those from disadvantaged communities are strongly encouraged to apply.

@CDC, Doti reserves right to qualify/disqualify applications in any case.

………………

Recruitment Committee

Community Development Center (CDC)