Terms of Reference (TOR) to reinforce the establishment of Local Emergency Operation Centres (LEOCs), and DRR capacity of Local Government

Terms of Reference (TOR)

३.२.७ स्थानीय आपतकालिन सञ्चालन केन्द्र (LEOC) र विपद् पोर्टलको स्थापनालाई सुदृढ गर्न  विकास गर्नको लागि कार्यशाला

Reinforce the establishment of Local Emergency Operation Centres (LEOCs), and Disaster Risk Reduction (DRR) Capacity of Local Government

Centre for Development and Disaster Management (CDM Nepal)
Bhairahawa, Rupandehi

Background: 

CDM-Nepal is a national leading non-governmental development and humanitarian organization. Established in 2000 in Rupandehi, CDM-Nepal has worked in disaster risk reduction, climate action, water sanitation and hygiene promotion, livelihoods and gender equity and social inclusion including gender-based violence. CDM’s target beneficiaries include marginalized women, children, youth and vulnerable communities. CDM worked in Rupandehi, Nawalparasi, Kapilvastu, Arghakhachi, Gulmi, Palpa, Okhaldhunga, Doti, Dadeldhura, Baitadi, Kathmandu and Achham Districts.

CDM-Nepal was registered with the District Administration Office of Rupandehi in 16 May 2000 with registration number 466-057/058. It is affiliated with the Social Welfare Council of Nepal Government in 2000 with registration number 11639/057. Since its establishment, it has become a member of NGO Federation Nepal, National Disaster Preparedness Network (DPNet) Nepal since 2008 and a founding member of National Network of Community Disaster and Climate Risk Management Committee (NCDMC). District Disaster Management Committee (DDMC) of Rupandehi district has selected CDM-Nepal as the current District Lead Support Agency (DLSA) of Rupandehi district. Since 2017, CDM-Nepal has been providing technical and other support to Lumbini Provincial Government as Province Lead Support Agency (PLSA).

Introduction about the Consultancy:

Nepal is one of the world’s forty-eight least developed countries and such poor socio-economic conditions make the country extremely vulnerable to the effects of climate change. According to a study conducted by the Department of Hydrology and Meteorology (DHM) on climate trend analysis (2017), the annual maximum temperature trend is increasing by 0.056°C/year and Nepal’s annual average precipitation has declined by 1.3 mm per year over the observed period (i.e., 1971-2014). As per the German Watch Report, Nepal ranked 12th in the Global Climate Risk Index in 2019, and 10th in the period 2000-2019. A rapidly changing climate in Nepal, including in the proposed districts (Rupandehi and Nawalparasi) has led to a range of adverse impacts on the socio-economic, natural, and physical environment. The climate crisis has a devastating impact on women, youth and children’s learning, safety, and wellbeing, destroys livelihood options, education services and household food security and income, forcing youth to migrate other countries and children to drop out of school to support their family with domestic duties or work. 

Nepal is a signatory to the Sendai Framework for DRR(SFDRR). It is bound to adhere to its principles, priorities and action plans. Taking this commitment into account, the country has developed its “National DRR Strategic Action Plan (2018-2030).” This plan, rooted in the principles of the SFDRR, represents a significant stride in Nepal’s disaster risk management journey.

Nepal's National Policy for DRR 2018 and the Strategic National Action Plan (2018-2030) emphasize the importance of integrating DRR into Nepal’s federal governance structure, thus allowing for localized, context-specific approaches to disaster risk management. The action plan outlines major priority actions, and activities designed to bolster the country’s disaster response, risk reduction, and management capacities.

Climate Change Adaptation, Disaster Risk Reduction, Disaster Preparedness, and Promotion of Green Economy are key areas of interventions under CDM/KZE/MISEREOR’s Community Resilience Programme (CRP). It intends to collaborate with local governments and other stakeholders for maximizing its impact. It builds capacity and works closely with CBOs, Users Committee, schoolteachers, Youth Networks, Child Eco Club who play a pivotal role on overall development and particularly on environment friendly initiatives at local levels. The project has also envisioned to build the capacity of local actors /government including people impacted by climate change (PICC) and gender-based discrimination to improve disaster risk reduction and disaster preparedness capacity. 

Thus, this assignment is aimed at strengthening the capacity of the proposed rural municipality through provision of skill-based training for strengthening Local Emergency Operation Centre (LEOC).

Objective of the Consultancy: 

The objective of this assignment is to enhance capacity of LEOC and Local Disaster Management Committee (LDMC) to prepare for and respond to emergencies. Specific objectives include-

Reinforce the establishment of Local Emergency Operation Centres (LEOCs) and equip it with emergency supplies and materials (CDM will directly coordinate with the proposed rural municipality to accomplish this objective)

Equip LEOC with disaster preparedness capacity strengthening (DPCS) plan through taking current status and organizing a workshop with LDMC members (the consultant will meet this objective only

Scope of work for the consultant/ trainer/facilitator (Deliverables)

The consultant /trainer/facilitator is responsible for the following deliverables:

Preparing disaster preparedness capacity strengthening plan of LEOC including capacity and gaps of LEOCs

Both soft and hard copies of the LEOC strengthening plan and recommendations in Nepali

Submission of the assignment completion report.

The project will achieve above-mentioned deliverables through conducting training/workshops, developing plans for strengthening LEOCs.

Participants

Municipal Executive Committee members and officials will be engaged in development of policy and plans. Participants include Chairperson, Vice chairperson, Chief Administrative Officer, Ward Chairpersons and relevant thematic officers. 

Methodology

The project will apply participatory approach throughout the training/workshop period and methodologies such as group discussion, practical exercises, brainstorming, and interactive lecturing will be used.

Training Contents

The consultant will share the content of the training/workshop, which will be mutually discussed and finalized. 

Payment schedule:

The project will pay in two installments:

30% payment will be made upon signing of the contract 

70% payment will be made upon the submission of all deliverables including the assignment completion report. 

The training report should include all the documents and materials related to the assignment, training and workshop. 

Work Plan

Qualifications/requirements of the trainer:

At least 5 years of experience in early action /anticipatory action, LEOC strengthening plan.

Experience in conducting facilitating training/workshop  in LEOC strengthening plan

Excellent communication, facilitation, and motivation skills.

Master’s degree in disaster management, social science, engineering, environment science, and/or any other relevant disciplines.

Application Process:

The potential resource persons /consultants /consulting firms shall submit their proposal with the following documents by 28^th April 2025 to the email: info@cdmnepal.org with the subject line: CDM_LEOC_StrengtheningPlan_Nepal

Selection Criteria:

The project will select consultant/s based on the technical as well as financial proposal, team composition, training content, its ingenuity, practical application, and the competence of the trainers/facilitators.

A technical proposal with a detailed response to the TORs, with a specific focus on the scope of work, and methodology. A detailed workshop/training course content and methods to be included. (30 points)

CVs of the consultant/s (25 points)

Evidence of similar reports and references from the consultants/ organization (s) for whom that work contracted. (15 points)

The financial proposal should include a detailed budget proposal breakdown of what cost covers inclusive of relevant taxes where applicable. (30 points)

VAT/ PAN registration documents, latest tax clearance document and tax exemption document if any.

Centre for Development and Disaster Management (CDM-Nepal)

Siddharthanagar, Bhairahawa, Nepal

Contact: 071-410224

Email: info@cdmnepal.org