Terms of Reference (ToR) - Expression of Interest (EOI) - Video Content Development

Terms of Reference (ToR) - Expression of Interest (EOI) - Video Content Development

1. About the organization

Youth Innovation Lab (YI-Lab) is a not-for-profit civic tech company that works at the intersection of emerging cutting-edge technological tools and their applications by equipping young professionals to solve emerging challenges in our community. YI-Lab’s mission statement is, ‘to engage young people to bridge science to people and policy through innovation’. YI-Lab harnesses indigenous knowledge, citizen science approach, develops low-cost technological solutions, promotes open data, promotes entrepreneurship, and conducts evidence-based advocacy campaigns. YI-Lab provides a conducive environment for young people to co-create solutions for inclusive development.

2. About the project

While internet usage is on the rise, governments in South Asia have proposed or are implementing draconian laws to limit digital rights. Women and youth in South Asia are inordinately impacted by these laws and practices. Research has demonstrated that few civil society organizations (CSOs) able to engage in Internet policymaking processes and that the few who are able to engage are not the people most adversely impacted. In response, Internews and partners propose Protecting Online Rights of Changemakers (PORCH), a 24-month project aiming to empower youth and women voices and promote gender equity and equality in digital and cyber policymaking in Bangladesh, India, Nepal, and Sri Lanka. PORCH will achieve this overall goal by increasing youth and women led CSOs knowledge, inclusion, and participation in key policy debates around internet governance issues.

3. Objective

The objective of this consultancy is to storyline the scripts and produce videos for an e-learning platform. The specific objectives are:

1. Produce quality video content for the e-learning platform (estimated 25 lectures each of 6-10 minutes, and an introductory video). 
2. Produce storyline from the script, and its subtitles that are mutually agreed by Youth Innovation Lab for overall video.
3. Edit and conduct post-production work for the final professional quality videos.

YI-Lab invites dynamic, enthusiastic, and experienced firm/consultant to apply for the position. 

4. Required qualifications and experiences

1. Experience in producing educational or e-learning videos, with a proven track record of creating engaging and effective content;
2. Expertise in all aspects of video production, including filming, editing, and post-production, with a portfolio of high-quality video projects;
3. Proven experience in working with multiple languages, including transcribing and accurately communicating content in both English and Nepali;
4. Experience in project management, including creating and adhering to schedules, managing resources, and communicating effectively; and,
5. Well-equipped with updated software and hardware to ensure smooth and high-quality production.

5. Skills and competencies

1. Strong storytelling skills, with the ability to create clear and engaging scripts for educational videos;
2. Expertise in video production services, from filming high-quality footage with professional-grade equipment to editing and sound design, resulting in a polished final product; and,
3. Excellent communication skills, with the ability to communicate effectively with project team and work collaboratively to achieve project goals.

6. Tentative tasks and deliverables

7. Timeframe and supervision

The calculated duration for the consultancy will be 41 days effective from the contract signing date.

The consultant will directly report to the Program Coordinator and work together with Program Associates.

*For avoidance of doubt, consultation meetings with the project team shall not be treated as working days.

8. Payment schedule

1. 60% of the total contractual amount will be paid after the completion and approval of deliverables number 1 to 3. 
2. 40% of the total contractual amount will be paid after the completion and approval of deliverables number 4 to 5.

9. Equipment for the assignment

All the equipment required for this assignment shall be managed by the consultant/firm.

10. Confidentiality, non-disclosure, and property right

The Consultant should understand and accept that all the materials produced as a result of his/her work are YI-Lab's property; only YI-Lab shall maintain the right to distribute and/or publish them, though the author may use published materials publicly as an example of his/her work. Any violation of copyright law will be pursued appropriately  

11. Proposal submission details

The potential and interested consultant must submit technical and financial proposals with a description of their experience, as well as a portfolio of their previous work. The following documents are expected to be received as technical and financial proposition.

1. Company Profile (At least two samples of previous productions in line with the technical and creative requirements of the project. To demonstrate your capacity to deliver the project in multiple languages, we request that samples be in Nepali and English);

2. Technical Proposal;

3. Financial Proposal;

Copy of organization registration certificate; Copy of PAN/VAT registration certificate; and Latest Tax Clearance Certificate. Please merge these into a single PDF file before submission.

12. Evaluation of the proposals

All applications will undergo an evaluation against a set of evaluation criteria of the call. The evaluation will be done by an Evaluation Committee.

The list of evaluation criteria is as follows:

13. Application submission and deadline  

All interested and qualified candidates should submit their application documents through the following link:

Apply Here: https://bit.ly/tor_videocontentdeveloper

Deadline: 20 November 2024, by 5:00 PM (Nepal Standard Time)

Important: Ensure all documents are complete and submitted on time, as incomplete or late applications will not be considered.

For any queries, please contact us on 9851115919.