Supply & Delivery of Climate Smart Agriculture Equipment and Vegetable Seeds to Janakpur, Nepal

Supply & Delivery of Climate Smart Agriculture Equipment and Vegetable Seeds to Janakpur, NepalPrint

Date documents can be requested until: 29 October 2024 16:00

Title: Supply & Delivery of Climate Smart Agriculture Equipment and Vegetable Seeds to Janakpur, Nepal

Procurement No.: 100011406

Process: RFQ

Description:

GGGI Nepal Country Office is inviting eligible firms and service providers to submit their quotations for the subject tender ‘Supply and Delivery of Climate Smart Agriculture Equipment and Vegetable Seeds to Janakpur’ detailed below.

1. The Global Green Growth Institute (GGGI) hereby requests you to submit price quotation(s) for the supply of the items posted in GGGI’s e-Green Procurement Portal (https://in-tendhost.co.uk/gggi). Below documents are submitted for your review so that you may prepare your quotation:

• Schedule of Supply
• Price Schedule of Goods form
• Others (if applicable)

If you, however, have been associated with the firm that prepared the design and specifications of the contract that is subject to this procurement, you shall be disqualified.

2. You must quote for all items under this request. Price quotations will be evaluated for all items together and contract awarded to the firm offering the technically responsive items and lowest evaluated total cost of all the items.

3. You must submit only one set of quotations containing following documents electronically via GGGI’s e-Green Procurement Portal:

• Business Registration Certificate including Tax clearance Certificate
• Mandatory Disclosure Form
• Mandatory Certifications Form
• Personal Data Consent Form
• Schedule of Supply
• Adequate technical documentation, catalogue(s) or other printed material, pertinent information in English for each item quoted.
• Evidence of experience in the supply of similar equipment and materials with at least three contracts over the past three years.
• Price Schedule of Goods for the items

4. Your quotation must be written in ENGLISH.

5. The deadline for receipt of your quotation(s) by GGGI is specified in GGGI’s e-Green Procurement Portal.

6. Your quotation(s) must be submitted as per the following instructions and in accordance with the attached form of Contract. The attached General Conditions of Contract is an integral part of the Contract.

• PRICES: The prices must be quoted for supply and delivery to place (s) of destination. Prices must be in USD including Value Added Tax (VAT).
• EVALUATION OF QUOTATIONS: Offers determined to be substantially responsive to the technical specifications will be evaluated by comparison of their prices. An offer is not substantially responsive if it contains material deviations or reservations to the terms, conditions, and specifications in this request, and it will not be considered further. In evaluating the quotations, GGGI will adjust for any arithmetical errors as follows:
  • where there is a discrepancy between the unit rate and the line-item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern; and
  • if a Supplier refuses to accept the correction, his quotation will be rejected.
• AWARD OF CONTRACT: The award will be made to the bidder offering the lowest evaluated price and that meets the required standards of technical and financial capabilities. The successful bidder will sign a Contract as per attached form of contract and terms and conditions of supply.
• VALIDITY OF THE OFFER: Your quotation(s) must be valid for a period of ninety (90) days from the deadline for the submission of quotation(s) indicated in GGGI’s e-Green Procurement Portal.

7. If you withdraw your quotation during the validity period and/or refuse to accept the award of a contract when and if awarded, then you will be excluded from the list of suppliers for the project for two years.

8. The bidder whose quotation has been accepted will be notified of the award of contract via GGGI’s e-Green Procurement Portal within the bid validity period.

9. Further information can be obtained via GGGI’s e-Green Procurement Portal (https://in-tendhost.co.uk/gggi).

10. Under GGGI’s Anticorruption Policy and Procurement Rules, bidders shall observe the highest standard of ethics during the procurement and execution of such contracts. GGGI will reject a proposal for award, and will impose sanctions on parties involved, if it determines that the bidder recommended for award or any other party, has engaged in corrupt, fraudulent, collusive, or coercive practices in competing for, or in executing, the Contract. At the time of submission of your quotation or contract signature, you must not be in UN’s sanctions list (https://www.un.org/sc/suborg/en/sanctions/un-sc-consolidated-list) or have been debarred for a period exceeding one year or for an indefinite period by any Multilateral Development Bank (MDB), including the African Development Bank Group, the Asian Development Bank, the European Bank for Reconstruction and Development, the Inter-American Development Bank or the World Bank Group.

11. GGGI reserves the right to accept or reject any Bid/Proposal, to render any or all Offers/Proposals as non-responsive, and to annul the solicitation process and reject all Offers/Proposals at any time prior to award of contract, without thereby incurring any liability to the affected Bidder/Proposer, or any obligation to inform the affected Bidders/Proposer(s) of the grounds for GGGI’s action. GGGI shall not be obliged to award the contract to the lowest price offer. GGGI shall not be responsible for any costs associated with your preparation and submission of a quotation, regardless of the conduct or outcome of the selection process.

12. At the time of award of Contract or Purchase Order (PO), GGGI reserves the right to vary the quantity of services and/or goods, by up to a maximum of 15%.

13. Any Purchase Order/Contract that will be issued shall be subject to the General Conditions attached to this RFQ.

For more details, please refer to the RFQ document attached.

IMPORTANT TIMELINES:

The tender submission deadline is 29 October 2024, 16:00 pm KST (Korean Standard Time).

If any bidder has any request for clarification on the TOR or any part of the tender documents, GGGI will be happy to clarify if they are received on or before 7 days before the deadline (namely: if the tender submission deadline is 16:00 15 April KST, then the due date for submission of request for clarification is 16:00 8 April KST).

Interested parties will be required to register their details on the GGGI e-Green Procurement Portal (https://in-tendhost.co.uk/gggi).

HOW TO OBTAIN THE DOCUMENTS:

Documents can be accessed via the e-Green Procurement Portal by selecting ‘View Details’ on the relevant notice and then clicking the ‘Tender Application’ button. If you are a new supplier, you will be required to register your details. If you have an existing account, you will need to login to the portal. Please refer to the guidance documents under the `Supplier Guidance` area of the portal for further information.

ONLINE TENDER MANAGEMENT:

Once in the Tender Management Area for the tender, there are five possible tabs: ‘Tender’, `Tender Documents`, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (`Tender Documents`) where you will find useful information regarding the RFP. Scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.

OPTING IN & OPTING OUT:

Please note that you may be required to ‘Opt In’ before you can start populating your response. The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.

SUBMITTING YOUR RESPONSE VIA THE PORTAL:

Please note that you may be required to ‘Opt In’ to be able to submit a response through the portal. Tenderers will be required to upload any mandatory Placeholders (i.e. specified documents) within the `Tender Documents` tab. The ability to attach additional documents may also be available. Your proposal will not be submitted until you click `Submit Return`, located towards the bottom of the screen. On clicking `Submit Return`, you will receive a receipt confirming that your proposal has been submitted to GGGI.

Please read Instructions on How to submit the Proposal.

NOTIFICATION EMAILS:

To ensure you receive email alerts and notifications from our system, please add the email domain `@in-tendorganiser.co.uk` to your Safe Senders list.

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