Supply Chain Officer – Family Planning Commodities

Vacancy Announcement

Aasaman Nepal is implementing SRHR and Gender equality/women empowerment including ending child marriage and harmful practices Programs in Madhesh Province, in the partnership with UNFPA(Proposed). The overarching objectives of the programs are to enhance reproductive health outcomes, eliminate gender-based violence, empower women economically and socially, and reduce child marriage. The integrated approach aims to provide comprehensive reproductive health services, promote gender equity, facilitate women's economic empowerment through skill development and entrepreneurship, and contribute to the global effort of ending child marriage. These programs collectively strive to create a society where individuals, particularly women and adolescents, have the knowledge, resources, and opportunities to make informed decisions about their health, well-being, and future.

Aasaman Nepal is looking for the self-motivated, result oriented and hard-working Nepali citizen for the following position: 

Job Title: Supply Chain Officer – Family Planning Commodities

Program: Commodities and Supply Chain (Family Planning)

Organization: Aasaman Nepal

Location: Janakpur, Madhesh Pradesh 

Employment Type: Full-Time

Reports To: Program Manager

Partner: United Nations Population Fund (UNFPA)

Job Summary

The Provincial Logistics Officer (Family Planning) will ensure the efficient and uninterrupted supply of family planning commodities across Madhesh Province by strengthening end-to-end supply chain systems. The officer will oversee inventory management, conduct spot checks, provide onsite coaching, and ensure timely monthly stock reporting at district and provincial levels. The role involves close coordination with government stakeholders, health facilities, and partners to prevent stockouts, minimize wastage and enhance data-driven decision-making for family planning programs.

Key Responsibility

1. Family Planning Supply Chain Management

• Ensure proper storage, quality control and adherence to SOPs for family planning commodities at district and provincial warehouses.
• Monitor stock levels, conduct spot checks and facilitate timely replenishment to prevent shortages.
• Oversee safe disposal of expired/damaged family planning products in compliance with national guidelines.
• Strengthen last-mile distribution to ensure availability of contraceptives and FP commodities at health facilities.

2. Stakeholder Engagement & Capacity Building

Represent Aasaman Nepal in provincial meetings with:

• Provincial Health Directorate (PHD)
• Provincial Health Training Center (PHTC)
• PHLMC, Health Offices (HOs), LLGs and health facilities
• Conduct onsite coaching for storekeepers and health workers on inventory management, eLMIS, and FP commodity tracking.
• Organize review meetings with government stakeholders to analyze monthly stock reports and address supply gaps.

3. Data Management & Reporting

• Ensure accurate eLMIS reporting for family planning commodities at all levels.
• Perform data quality checks on stock status, consumption rates, and distribution records.
• Prepare and submit monthly stock reports for district and provincial FP commodities.
• Generate actionable insights to improve forecasting and reduce wastage.

4. System Strengthening & Compliance

• Support forecasting and quantification of family planning commodities.
• Conduct supportive supervision visits with government officials to improve warehousing and distribution.
• Promote eLMIS utilization for real-time tracking of FP supplies.
• Identify and implement best practices to enhance supply chain efficiency.

5. Operational & Logistical Support

• Assist in emergency response for FP commodity shortages or rapid redistribution needs.
• Facilitate coordination between health facilities, warehouses, and transporters to resolve supply bottlenecks.
• Support government counterparts in organizing training, workshops, and FP campaigns.
• Undertake additional tasks as assigned by supervisors to ensure smooth FP program implementation.

Requirements

Education & Experience

• Bachelor’s degree in Public Health, Supply Chain Management, Pharmacy, or related field.
• 3+ years of experience in health supply chain management, preferably in family planning programs.
• Proven experience with LMIS/eLMIS, stock reporting, and inventory management.

Technical Skills

• Proficiency in DHIS2, SPSS, KOBO, EpiData, OPMIS, and MS Office (Excel, Word, PowerPoint).
• Strong analytical skills for stock monitoring and consumption tracking.
• Experience in conducting spot checks and onsite coaching.
• Knowledge of Nepali and local languages of Madhesh Province is an asset.

Soft Skills

• Excellent communication in English and Nepali.
• Ability to multitask, work under pressure, and travel extensively.
• Strong coordination skills with government, NGOs, and development partners.

Work Environment

• Extensive travel to districts and health facilities in Madhesh Province.
• Collaborative engagement with UNFPA, MoHP, and local governments.

Accountability

• Adherence to Aasaman Nepal’s policies, government guidelines, and donor compliance.
• Timely submission of monthly stock reports and documentation.

Preferred Skills

• Ability to work under pressure and manage multiple priorities.
• Experience in public health commodity management, particularly in family planning programs.

Languages: Strong command of Nepali, English, Maithili, Bhojpuri (oral and written) and local language preferred/required.   

Aasaman Nepal has zero tolerance of abuse and exploitation of vulnerable people. We expect all our employees/volunteers to ensure we are protecting children, young people and vulnerable adults from harm and abide by our safeguarding policy.

Other Attributes for all positions: Excellent quality of work and commitment to high standards, strong communication skills, team building and willingness and motivated for good service delivery with strong networking and interpersonal skills and comfortable to work under stress and emergencies.

Age Limit: Candidates between 21 years to 55 years are only eligible to apply for the above position, depending upon the nature of job they will carry.

All employees must adhere to child safeguarding in person’s provisions covered in the project agreement.

Monitor staff and partners’ and ensure adherence to Aasaman Nepal's policies and internal procedures, protocols, Aasaman Nepal's code of Conduct with special attention to Safeguarding Standards and Procedure, Case Handling Framework, Child Protection and Do No Harm Policies. Also, immediate reporting and redress of any complaints and issues based on its severity.

Notes:

• Locals, especially women and members of ethnic or marginalized communities from Madhesh Province are encouraged to apply for this position.
• Applications received after the deadline will not be considered and only shortlisted candidates will be notified for the further process.  
• Canvassing at any stage of the recruitment process shall lead to automatic disqualification of the candidate.

Interested candidates are requested to submit their application filled by downloading the link below along with an updated CV and Cover Letter by 17/04/2025.

https://forms.gle/DPh7vqE9Wa4bauvt8

Only shortlisted candidates will be contacted for participation in the recruitment process. No telephone enquiry is entertained. ASN reserves the right to qualify/disqualify any applications without any reason.

This job description is not incorporated into the employment contract. It is intended as a guide and should not be viewed as an inflexible specification as it may vary from time to time considering the organization work. The postholder will be expected to demonstrate high level of efficient and effective working skills to perform the responsibilities.