Supply Chain Management Officer

Supply Chain Management Officer based in Bardibas, East Field Office

World Vision is a child focused relief, development and advocacy organization that contributed to transformation in the lives of millions of children around the world in vulnerable situations. We are driven by Christian values to serve children and families regardless of their religion, age, gender, ethnicity, class and caste.

Here’s where you come in:

This position will be responsible for providing support and coaching to WVIN’s NGO Partners and ensure all NGO Partners adhere required compliances, which includes payment and disbursements; procurement review; monitoring and reporting as per tools with at least 60% visit to the field/Project locations. To ensure stewardship, accountability and transparency in the Finance and SCM sectors through active resourcing and empowerment of PNGOs.

Major Responsibilities

• Understand the department's business requirements and apply in the day-to-day work.
• Develop sourcing plans for EFO based on the Annual Procurement Plan (APP). Partner with finance, operation, technical staff and NGO Partner to develop APP on the need of community and operation plan.
• Develop and implement sourcing plan/guideline 
• Lead to formation of Procurement committee in each NGO Partner and Field Offices as per Procurement Guideline and PC ToR.
• Proactively involve in entire procurement process, Purchase request to good received and reverse logistic.
• Review and process Purchase Requisition (PR) in Supply Chain Automation and Integration (SCAI) platform/ authorized systems.
• Support in implementation and execution of sourcing process including preparing solicitation documents sending documents to preferred/potential suppliers, collating all necessary documents and recommending vendors/suppliers to relevant authorities including Purchase Committee (PC).
• Ensure procurement biddings requirement is in place for assigned purchase request (Quotation registration form, sealed bids, sample verification report and so on).
• Maximized the category wise long-term agreements (LTAs) at local level based on the annual procurement plan and strategy
• Develop and update commodity catalogue of procured GWS by WVI NEPAL and NGO Partners
• Support to establish the supplier’s database on pre-qualification process in order to meet the organization’s needs.
• Maintain the supplier intimacy without compromising the ethics and value of WVI NEPAL
• Market trend analysis based on fact and current business environment to improve the sourcing strategy.
• Assist to building capacity of partner’s organization to ensure the compliance, enhancing skills and competency for strategic sourcing.
• Periodic review annual procurement plan and update the status of achievement.
• Ensure Block Party Screening (BPS) before process of procurement as per WVI Nepal Procurement manual.
• Ensure WVI NEPAL/PNGOs compliance with the 7R.
• Prepare half yearly supplier’s performance evaluation and update the supplier database accordingly.
• Conduct Supplier Orientation working with NGO Partners
• Managing contracting and evaluating the effective. implementation according to agreed terms and conditions
• Support to mitigate the SCM risk and establish the control to improve the existing process and practice.
• Periodic field visit of implementing area to ensure fair distribution.
• Maintain proper filing and record keeping as per the guidelines set by the management and/or as per audit standards.
• Identifying viable customer alternatives and facilitating access to the ‘best value for money’ for GWS. 
• Execute Market Assessment and Supplier Pre-Qualification process as per the guidelines.
• Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for required GWS.
• Facilitate to increase cost saving through healthy negotiation and ensure effective and efficient services and flexibility to the assigned categories. 
• Prepare sourcing documents and provide all necessary information to ensure comprehensiveness to all an informed decision-making process of Procurement Committee. (Quotation registration form, sealed bids, sample verification report, etc.)
• Develop Commodity Catalogue for relevant/assigned categories/sub-categories procured in the field and by Partner NGOs
• Provide orientation, training and support about the WVI NEPAL plan, process, policy and annexes to use.
• Assist to resolve the issues and problems in complex procurement at PNGO level.
• Assist in sourcing review of PNGOs and provide feedback and recommendations as per WVI Nepal PNGO procurement guideline and compliances.
• Assist in capacity building and monitoring of PNGO’s.
• Support PNGO staff in warehouse and distribution management.
• Finalize PR tracking and STT report from all EFO NGO Partners and submit as per agreed timeline.
• Daily update, monitoring and submit the PR Tracking Report of PNGO and WVI NEPAL in consolidated version.
• Monthly management report.
• Analyze savings, PR vs. PO discrepancies, and fluctuations/variations in procurement KPIs
• Demonstrating an understanding of and commitment to World Vision’s
• Core Values in the approach to work and relationships.
• Work and Life balance
• Current career plan that is consistent with World Vision’s strategic goal
• Capacity Development Plan
• Maintain the highest working ethics and integrity

Requirements Include:

Required Professional Experience

• Minimum of 3-year experience in relief and development work
• Experience in development project management, especially in the roles of technical support to local partners.

Required Education, training, license, registration and certification

• Bachelor’s degree in Business Administration, Procurement or similar degree, or equivalent professional qualification.

Preferred Knowledge and Qualifications

• Self-starter who can work independently under pressure
• Experience in development project management, especially in the roles of technical support to local partners.
• A good fluency in using digital platforms
• Work experience in World Vision in the relevant area is preferred.

Travel and/or Work Environment- 10%

Is This Job for You?

World Vision is dedicated to our team members’ development and their success. We aspire for all employees to be fulfilled through their work and their contributions to an organization working to provide long-term sustainable solutions to the world’s most vulnerable people.

Candidates fulfilling the criteria mentioned above may apply by Wednesday, 26 February 2025 by logging on to Supply Chain Management Officer for more details on the position and application.

For more information on World Vision International Nepal please visit our website: https://www.wvi.org/nepal

World Vision International Nepal is committed to diversity and inclusion within its workforce, and encourage candidates of diverse background, women and differently abled, to apply. Only short-listed candidates will be called for the subsequent selection procedure.

“Children and vulnerable adults who come into contact with WV as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that WVI Nepal shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates, in accordance to its Child and Adult Safeguarding Policy. WVI Nepal has zero tolerance to child rights’ violations, by employees and/or affiliates.”

WVIN reserves all rights to qualify/disqualify applications in any case.

People & Culture Department

World Vision International Nepal