Senior Procurement Officer

DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world. DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All our positions are therefore subject to stringent vetting and reference checks.

Scope of Work

USAID BIODIVERSITY

USAID Biodiversity will conserve nature, enhance human well-being, and safeguard Nepal’s biodiversity to improve the health of ecosystems, fight environmental crime, and improve the ability of communities to prepare for and adapt to impacts caused by climate change and natural disasters. The activity will achieve measurable conservation targets within the biodiversity-rich, terrestrial, and freshwater ecosystems in and around the Chitwan-Annapurna Landscape, Kailash Sacred Landscape, Terai Arc Landscape, and the proposed Karnali Conservation Landscape while increasing resilience to climate change and contributing to the inclusive and sustainable development of the Nepali people. To accomplish this, USAID Biodiversity will implement activities aligned with three mutually interrelated and reinforcing objectives: Improve the health of ecosystems (Objective 1), Strengthen environmental crime control and natural resource safeguards (Objective 2), and enhance the climate resilience of natural and human systems (Objective 3).

1.  Objectives of the assignment 

The Senior Procurement Officer is jointly responsible for ensuring integrity, fairness, and openness in all project procurement processes as well as adherence to policies, procedures, and controls. The responsibility for this position is to conduct and assist the procurement manager in the procurement of goods and services, oversee the management of purchase orders, solicitations and price/cost/reasonability analyses, and ensure complete backup documentation is filed accordingly. 

2. Tasks & Responsibilities

• Supports procurement activities as directed by the Procurement Manager
• Enforces use of DAI’s operations & procurement system (TAMIS)
• Adheres strictly to the policies and procedures detailed in the Field Operations Manual
• Maintains electronic procurement records and files of all required backup documentation in the relevant DAI’s system platforms
• Helps to train other project staff in the use of DAI procurement systems, as necessary
• Manages solicitation bids and quotes from vendors in adherence with DAI policies & approved requisitions and quarterly procurement plans, as directed by the Procurement Manager
• Collects and reviews requisition documentation, cost estimates, statements of work and other required information from bidders
• Assists staff in the preparation of clear SOWs/procurement specifications
• Determines source selection methods for procurements and seek guidance from management when needed
• Assists project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process
• Ensures pricing information is accurate and aligns with acquisition policies, conduct price/cost/reasonability analyses and prepare cost evaluation data, and source selection documentation
• Ensures integrity, fairness, and openness in the procurement process as well as adherence to policies, procedures, and controls
• Ensures DAI, USAID, GoN and FAR policies and procedures are followed and enforced
• Identifies and qualifies potential suppliers (and products/services) through market research efforts
• Ensures that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies
• Coordinate with Home Office for international procurement and custom clearance
• Monitors, tracks and expedites all project procurement activities and delivery status of goods/services, and communicates with vendors as needed
• Maintains local procurement lists and schedules
• Contributes to and maintains quarterly procurement plans

Other duties

• Provides leave of absence cover for staff as required
• Escalates any issues to his/her supervisor immediately
• Prepared to travel to regional offices as required
• Performs any other duties as assigned

3.  QUALIFICATIONS

• University degree in relevant field required.
• Work experience of at least 6 years with a Master’s degree, or 10 years with a Bachelor's degree in related field. Subtract one year of relevant experience—5 years with MA or 9 years with BA—for persons of excluded groups.
• Experience in procurement management on USAID-funded projects, preferred.
• Knowledge of USG and FAR regulations and procurement and acquisition aspects of USAID-funded projects, preferred.
• Ability to respond effectively to time sensitive demands & inquiries  
• Demonstrated exceptional customer relations (both internally & externally)
• Excellent organizational skills with a willingness to take initiative and be proactive 
• Ability to work on multiple concurrent procurements
• An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
• Fluency in English is required

Application link:

https://fs23.formsite.com/OLJTgx/3jxquc7quk/index

Application instructions:

Please select the position for which you are interested in applying for, fill out the required information and upload your CV. Only shortlisted applicants will receive notifications on the next steps.

Interested candidates should submit their application no later than June 29, 2023. 

Women and persons from excluded groups are encouraged to apply.

Consistent with DAI’s commitment to attracting and retaining staff from all races, ethnicities, castes and backgrounds, DAI may adjust eligibility requirements to allow for applicants from excluded groups.  In these cases, the Scope of Work and vacancy announcement will clearly indicate the minimum requirements according to the Country Compensation Plan as well as the revised minimum requirements for applicants representing an excluded group. DAI promotes workforce diversity and in Nepal, DAI considers excluded groups to be women, Dalits, indigenous ethnic minority groups, Madhesi, Muslim, persons with disabilities, people living in remote areas, and sexual and gender minorities.