Senior Admin and Finance Officer

Vacancy Announcement

Rural Oriented Youth Movement Nepal (ROYM-Nepal) is a non-profit-making non-governmental national level organization established in 2009 which envisions a socio-economically empowered society with equality and social justice through its community based collective campaign to create an environment where marginalized groups can raise their voices for economic, cultural and social rights challenging the structural discrimination. It aims at reducing poverty through skill transformation and youth engagement. ROYM-Nepal supports the country in achieving the long-term Sustainable Development Goals on human rights, health, education, gender equality, water, sanitation, environment, social protection, justice and impact of climate change. In more than a decade of its working experience, ROYM-Nepal has been successfully carrying out different community-based interventions and socio-economic programs under WASH, skill promotion, self and gainful-employment, women health, and socio-economic empowerment in 15 districts of Nepal. ROYM-Nepal is currently looking for the application from qualified candidates for the following position:

Position: Senior Admin and Finance Officer

Location: Kathmandu (Central Office)

Required No: 1

Position Description

The Senior Admin and Finance Officer (SAFO) will be the lead responsible person for the overall financial and administrative management of the organization. The position will also look after the overall assets management and procurement. The SAFO will be responsible for all the projects' budget planning and effective use of funds ensuring operational and programmatic efficiencies. S/he will oversee the effective and appropriate use of financial resources and develop effective mechanisms to manage the expenditures. S/he will support to ensure effective implementation of financial and related policies in line with relevant rules, acts and standards. S/he will ensure compliance with funding partner's financial regulations and organizational policies. SAFO will report to the Executive Director of the organization. 

Key Responsibilities of the Position

• Manage the organization's entire financial, monitoring, and reporting systems.
• Implement policies, guidelines, and criteria for overall financial and administrative management of the organization from Central Office and oversee the financial and administrative management of district offices in accordance with organizational standards and funding partner's regulations.
• Prepare budgets for program, handle expenditure and monthly/ quarterly and six-monthly financial reporting.
• Develop project budgets and implement the mechanism to ensure spending to aligns with project implementation.
• Handle administrative tasks including inventory and procurement management, general administration of the organization, and ensure smooth operations of projects.
• Carry out financial forecasting, budgeting, monitoring, and supervision of the overall finances of district offices. 
• Coordinate with the external/internal auditors; prepare audit action plan with timeline and auditor’s responsibilities & correct the actions with plan to ensure all the audit observations are resolved.
• Prepare vouchers / expenses, manage petty cash and payroll (salary/benefits), allowances and financial advance management of all staffs. 
• Consolidate and analyze various finance related data to support planning, management and reporting. 
• Maintain up-to-date accounts of all transactions, with adherence to Financial Policy, Nepal Accounting Standard (NAS), International Accounting Standard (IAS) and funding partner's financial reporting requirements transparently. 
• Receive and verify Bank Reconciliation statements and ensure legal and taxation compliance support policy.
• Ensure transparent and competitive procurement of goods and services at all times. 
• Ensure an effective internal control system (ICS) and financial management system within the organization including the district offices.

Required Qualification and Skills 

• Bachelor’s degree in finance or business administration (Master’s Degree or CA/ACCA will be added value). 
• At least 3 years of experience in similar position.
• Must possess excellent accounting knowledge, knowledge about tax, VAT and other tax provisions, thorough with GoN rules and regulations.
• Good understanding of programs and program budget, possess reporting skills, knowledge, and practice of accounting software packages with technical efficiencies.
• Ability to manage, prioritize and complete numerous tasks with a high degree of organization’s need in less supervision. 
• Ability to work effectively under pressure, maintain confidentiality and ability to establish good working environment.

Applying Procedures: 

Qualified candidates may send cover letter detailing their experience and motivation for the current position with an updated CV to nepalroym@gmail.com by 7th of December 2024. 

The application without cover letter and CV will not be considered for the position. Please write the name of Position in the subject of email to which position you are applying.

Only the shortlisted candidates will be contacted and advance to written test and/or interview. No telephone calls will be entertained.