Request for Quotation (RFQ) for Hotel Accommodations and Services

Request for Quotation (RFQ) for Hotel Accommodations and Services

About the organization

Youth Innovation Lab (YI-Lab) is a not-for-profit civic tech company that works at the intersection of emerging cutting-edge technological tools and their applications by equipping young professionals to solve emerging challenges in our community. YI-Lab’s mission statement is, ‘to engage young people to bridge science to people and policy through innovation’. YI-Lab harnesses indigenous knowledge, citizen science approach, develops low-cost technological solutions, promotes open data, promotes entrepreneurship, and conducts evidence-based advocacy campaigns. YI-Lab provides a conducive environment for young people to co-create solutions for inclusive development.

About the Project

To combat the rise of misinformation and disinformation, YI-Lab has developed an e-learning platform www.shikshya.org for the course "Understanding Misinformation and Disinformation". This comprehensive course consists of four modules, addressing Nepal's evolving media landscape, techniques for identifying false information, differential impacts of misinformation (focus on marginalized communities), and existing legal and regulatory approaches.

While the course is being implemented through provincial workshops across Nepal, there is a need to localize and initiate discussions at the local level. In this context, the project SACHI adopts an educational approach bringing 30 participants from seven provinces in a four-day bootcamp to empower journalists, social media influencers, and content creators including youth, women, marginalized groups, underrepresented populations, vulnerable communities, and LGBTIQ communities. The project “SACHI” will provide a platform for meaningful localized discussions leading to practical solutions for identifying and countering misinformation and disinformation. The real-world perspectives and identified localized solutions will be reinforced in the developed course.

Specific Objective

To evaluate and select hotel venues in Kathmandu that demonstrate the highest capability to provide comprehensive accommodations and facilities for the below-mentioned program:

Residential training from 25 to 28 February 2025.

YI-Lab invites dynamic, enthusiastic, and experienced hotels to apply for the service.

Requirements

• Residential Package for around 33 people.
• Day package for around 5 people.
• A venue with a hall that could accommodate 40 people in a round table setting comfortably.
• Offer full board dining services that include varied menu options for breakfast, lunch, hi-tea and dinner, as well as morning and afternoon tea/coffee breaks.

Quotation Submission Details

• The potential and interested service provider must submit:
• The quotation for above mentioned event stating the availability and capacity to host both events on the given dates above.
• The quotation provided should clearly specify all necessary costs, if applicable, including hall rental, internet, audiovisual equipment, and any other requirements.
• The budget should clearly mention the applicable government taxes, and any other relevant costs required to ensure the smooth functioning of the events.

Evaluation of the quotations

• All applications will undergo an evaluation against a set of evaluation criteria of the call. The evaluation will be done by an Evaluation Committee.
• The list of evaluation criteria is as follows:

Application deadline

The application deadline is 10 February 2025, 5:30 PM (Nepali Standard Time).

Interested and eligible hotels are requested to submit their required documents through Apply. If you have any questions, kindly reach out to sagar.acharya@youthinnovationlab.org.

Quotations will be evaluated on a rolling basis and encourage interested vendors to apply as soon as possible.

Applying Procedure

Please click on Apply Now! button to submit your application. For more information on Youth Innovation Lab, please visit https://youthinnovationlab.org and if you have any inquiries, please contact at info@youthinnovationlab.org.

APPLY NOW!