Request for Quotation (RFQ) for Hotel Accommodations and Services

Request for Quotation (RFQ) for Hotel Accommodations and Services

Bhakta Marga, Kathmandu, Nepal

About the organization

Youth Innovation Lab (YI-Lab) is a not-for-profit civic tech company that works at the intersection of emerging cutting-edge technological tools and their applications by equipping young professionals to solve emerging challenges in our community. YI-Lab’s mission statement is, ‘to engage young people to bridge science to people and policy through innovation’. YI-Lab harnesses indigenous knowledge, citizen science approach, develops low-cost technological solutions, promotes open data, promotes entrepreneurship, and conducts evidence-based advocacy campaigns. YI-Lab provides a conducive environment for young people to co-create solutions for inclusive development.

About the project

The “Inoculating the Nepali Public and the Press Against Mis/Disinformation" Initiative, supported by the U.S. Embassy in Nepal and implemented by the Youth Innovation Lab, aims to strengthen media professionals and the public’s ability to combat the spread of mis/disinformation on critical issues such as disasters, health crises, foreign assistance, marginalized populations, climate change, and elections. The program includes a comprehensive bootcamp for 45 participants (content creators, journalists, and media professionals) from all corners of the country, with a focus on producing accurate, fact-based journalism and media content. 

In addition to the bootcamp, the initiative will engage content creators to develop educational materials, including six explainer videos and seven vox pop style or on-the-spot interview videos from different provinces, each addressing one of the key issues. These materials will help raise awareness of local mis/disinformation trends and empower the public to make informed decisions. The program's goal is to build resilience within Nepal’s media ecosystem by equipping journalists and content creators with the skills and knowledge needed to counter mis/disinformation, ultimately encouraging a well-informed society capable of navigating the complexities of today’s digital media landscape. 

Specific Objective

To select hotel venues in Kathmandu that demonstrate the highest capability to provide comprehensive accommodations and facilities for the three-day bootcamp program for the “Inoculating the Nepali Public and the Press Against Mis/Disinformation" Initiative.

YI-Lab invites dynamic, enthusiastic, and experienced hotels to apply for the service.

Required qualifications and experiences.

• Provide comfortable and secure accommodation for approximately 50 participants on a twin-sharing basis, ensuring a restful environment conducive to learning and networking.
• Provide a large hall for plenary sessions with round-table seating arrangements capable of accommodating all participants, equipped with high-quality audio-visual and presentation technology.
• Offer full-board dining services that include varied menu options for breakfast, lunch, and dinner, as well as morning and afternoon tea/coffee breaks.
• The venue must be accessible and inclusive, offering facilities that are disability-friendly with ramps, elevators, accessible restrooms, and signage for participants with mobility, visual, or auditory impairments.

For Residential training from 23-26 January 2025

• Residential Package for approximately 50 people
• A venue with a hall that could accommodate 40 people in a round table setting comfortably.
• Offer full board dining services that include varied menu options for breakfast, lunch, and dinner, as well as morning and afternoon tea/coffee breaks.

Quotation Submission Details

The potential and interested service provider must submit financial proposals with a description of their experience, as well as a portfolio of their previous assignment. The following documents are expected to be received proposition.

• Financial proposal indicating consultancy fee and a breakdown of expenses along with their company documents;
• At least two examples of previous work that are similar in scope and requirements to the three-day bootcamp program under “Inoculating the Nepali Public and the Press Against Mis/Disinformation" initiative.

A description of the quality control measures that will be put in place to ensure the deliverables meet the required standards.

Evaluation of the quotations

All applications will undergo an evaluation against a set of evaluation criteria of the call. The evaluation will be done by an Evaluation Committee.

The list of evaluation criteria is as follows:

Application deadline

The application deadline is 12 January 2025, 5:00 PM (Nepali Standard Time).

Interested and eligible hotels are requested to submit their required documents through Apply. If you have any questions, kindly reach out to sudip@youthinnovationlab.org or sagar.acharya@youthinnovationlab.org

Quotations will be evaluated on a rolling basis and encourage interested candidates to apply as soon as possible.

Applying Procedure

Please click on Apply Now! button to submit your application. For more information on Youth Innovation Lab, please visit https://youthinnovationlab.org and if you have any inquiries, please contact at info@youthinnovationlab.org

Apply Now!