Request for Proposal: Supply and Installation of Shallow and Medium Depth Tube Wells- Mahottari

Supply and Installation of Shallow and Medium Depth Tube Wells in 5 Municipalities of Mahottari District, Madhesh Province, NepalPrint

Date documents can be requested until: 03 December 2024 16:00

Title: Supply and Installation of Shallow and Medium Depth Tube Wells in 5 Municipalities of Mahottari District, Madhesh Province, Nepal

Procurement No.: 100011648

Process: RFP

Description:

GGGI Nepal Country Office is inviting eligible firms/entities to submit their proposals for the installation of 138 ground water irrigation schemes including 100 shallow and 38 medium depth tube wells in 5 Municipalities of Mahottari district, Madhesh Province, Nepal:

PROJECT BACKGROUND:

GGGI Nepal has been implementing the project “Building Climate Resilience and Reintegrating Economically Displaced Workers through Climate Smart Agriculture (CSA) in the Terai Flood Plain” in 10 selected municipalities of Dhanusha and Mahottari districts in Madhesh Province from June 2022 to December 2025.

The project aims to support widespread adoption of climate-smart agriculture to reduce vulnerability and improve food and job security, especially for women, youth and returned migrant workers through 3 objectives. To achieve one of the objectives to strengthen resilient agriculture planning and implementation, GGGI has identified the need to equip farmers with climate-resilient technology relevant to agriculture value chain production (Output 1.2). Output 1.2 will support municipalities in developing a Climate Smart Agriculture (CSA) plan, ensure the CSA plan is adopted by municipalities, and support the implementation of CSA measures and public work to build resilience for farming communities.

Target Beneficiaries: The direct beneficiaries are expected to be 350 (full time public labors job creation) from 10 municipalities and the number of indirect beneficiaries (residents benefiting from the project) is 4,13,358.

Geographic Target: The project is being implemented in Kamala, Sabaila, Mithila Bihari, Janaknandini and Mukhiyapatti Musaharniya municipalities of Dhanusha district and Matihani, Mahottari, Sonama, Balwa and Bhangaha municipalities of Mahottari district.

The need assessment of ground-water irrigation in 10 project municipalities has been conducted by GGGI’s consultant to determine the feasibility of the proposed pilot irrigation installation by identifying 1) irrigation needs, 2) potential irrigation site along with beneficiaries, 3) ground water availability and depth, and 4) a comprehensive technical specification for all equipment and materials required for irrigation schemes mainly for two types, including shallow and medium depth ground water irrigation system. The needs assessment identified 288 potential irrigation sites (207 shallow and 81 medium type). Based on selection criteria, GGGI decided to supply and install 138 ground water irrigation systems (100 shallow, 38 medium) in Mahottari District of Madhesh Province.

OBJECTIVE OF THE ASSIGNMENT:

The project municipalities: namely Bhangaha, Sonama, Mahottari, Matihani and Balwa municipalities of Mahottari district face challenges related to water management, including erratic rainfall patterns, water scarcity, and inefficient irrigation systems. Municipalities have urged GGGI to invest in irrigation due to drought and inadequate infrastructure, highlighting the issue's significance for agriculture. To address the irrigation challenges and support the Madesh province's objective of ensuring year-round irrigation, GGGI plans to implement the construction of shallow and medium depth tube wells across the above-mentioned 5 municipalities of Mahottari district of the province.

For further details on the Scope of Work, please refer to the Terms of Reference available under the published Document Set.

IMPORTANT TIMELINES:

The tender submission deadline is 3 December 2024, 16:00 pm KST (Korean Standard Time) / 12:45 Nepal Time (GMT +5:45).

If any bidder has any request for clarification on the TOR or any part of the tender documents, GGGI will be happy to clarify if they are received on or before 7 days before the deadline (namely: if the tender submission deadline is 16:00 15 April KST, then the due date for submission of request for clarification is 16:00 8 April KST).

PRE-BID CONFERENCE:

GGGI will convene a virtual pre-bid conference via M/S Teams to address any queries/clarifications relating to the assignment and procurement process. The time and the date will be announced shortly on the e-Procurement Portal, Clarifications tab. Interested parties should send the email addresses of the attendees through the Correspondence Tab to receive the e-invitation.

Interested parties will be required to register their details on the GGGI e-Green Procurement Portal (https://in-tendhost.co.uk/gggi).

HOW TO OBTAIN THE DOCUMENTS:

Documents can be accessed via the e-Green Procurement Portal by selecting ‘View Details’ on the relevant notice and then clicking the ‘Tender Application’ button. If you are a new supplier, you will be required to register your details. If you have an existing account, you will need to login to the portal. Please refer to the guidance documents under the `Supplier Guidance` area of the portal for further information.

ONLINE TENDER MANAGEMENT:

Once in the Tender Management Area for the tender, there are five possible tabs: ‘Tender’, `Tender Documents`, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (`Tender Documents`) where you will find useful information regarding the RFP. Scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.

OPTING IN & OPTING OUT:

Please note that you may be required to ‘Opt In’ before you can start populating your response. The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’.

SUBMITTING YOUR RESPONSE VIA THE PORTAL:

Please note that you may be required to ‘Opt In’ to be able to submit a response through the portal. Tenderers will be required to upload any mandatory Placeholders (i.e. specified documents) within the `Tender Documents` tab. The ability to attach additional documents may also be available. Your proposal will not be submitted until you click `Submit Return`, located towards the bottom of the screen. On clicking `Submit Return`, you will receive a receipt confirming that your proposal has been submitted to GGGI.

Please read Instructions on How to submit the Proposal.

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