Request for Proposal (RFP): Team Retreat

Request for Proposal

Team Retreat Facilitator and event management

1. Background

Habitat for Humanity International Nepal (Habitat Nepal) is an international non-governmental organization that is driven by the vision that everyone deserves a decent place to live. In Nepal, we address housing needs of families in need of decent, affordable housing through our partnership with homeowners, duty bearers, civil society, financial institutions, academia, and relevant stakeholders. The organization serves marginalized families and communities, by promoting greener, affordable, and disaster-resilient solutions and technologies for safe housing construction, advocating for land tenure security and joint land titles, and empowering communities at the risk of climate related disasters to apply local knowledge and practices for nature-based solutions. Through decent and adequate housing, we support families build strength, stability, and self-reliance.

2. Objectives of the team retreat

Habitat for Humanity International Nepal is organizing a two-day team retreat for its employees. We are looking for an experienced company to support the organization to help achieve the best outcomes from the team retreat.

Through this notice we invite firms/ companies who have experience in this area, and can support teams to improve their team bonding, through creative, fun and engaging team activities.

3. Scope of work

• The theme for the team retreat is “bridging bonds through building trust, open conversations and collective spirit”.
• The team retreat will bring together all employees, we have about 50-55 employees, to meet in person and connect to reaffirm the organization culture.
• Strengthen the team spirit through team activities, exercises, and fun group games.
• Throughout the retreat, we want to develop better ways of working and think of how we can support each other to become a high performing team that understands and collaborate with one another.
• The company will be responsible for designing, developing and facilitating the 2-day retreat.

4. Proposal submission methodology

Interested companies must submit their technical proposal initially.

Interested firms/companies shall submit a technical proposal that must include:

• An expression of interest letter that clearly states their interest in and suitability for the role (1-2 pages).
• Detailed retreat design and activities along with the implementation approaches.
• Copies of Curriculum Vitae (CV) of the key team members.
• A copy of firm/company registration certificate.
• A copy of VAT registration certificate.
• A copy of tax clearance certificate of most recent fiscal year.

5. Active Support of HFHI Values

• Humility – We are part of something bigger than ourselves. 
• Courage – We do what’s right, even when it is difficult or unpopular. 
• Accountability – We take personal responsibility for HFHI’s mission.

6. Ethical Protocols  

In accordance with its foundational mission principles, HFHI is committed to the highest ethical standards and opposes all forms of discrimination, exploitation, and abuse. We intend to create and maintain a work and living environment that is safe, productive, and respectful for our colleagues and for all we serve.

We require that all staff and representatives (consultants, contractors, vendors/suppliers, interns, volunteers, agents, and implementing partner organizations) take seriously their ethical responsibilities to Safeguarding (Child Protection, Prevention of Sexual Exploitation Harassment, and Abuse) our intended beneficiaries, their communities (especially children), and all those with whom we work.

Abiding with the organization, the consultancy service has responsibilities to maintain an environment that prevents harassment, sexual exploitation, and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of HFHI’s code of conduct.

Throughout the assignment engagements, the consultants are expected to adhere to HFHI’s code of conduct including the safeguarding policy ensuring that all measures are taken to protect the rights, safety, and welfare of the individuals and communities involved.

7. Confidentiality

Confidentiality of Information: All documents and data collected will be treated as confidential and used solely to facilitate analysis.

8. Instructions to Submit the Proposal

Interested and qualified companies should submit their technical proposal at procurement@habitatnepal.org with subject “RFP for Team Retreat”

Application deadline: Sunday, 20 October 2024

Proposals not meeting this requirement will not be considered.

Only shortlisted applicants will be contacted for the submission of financial proposal.