Project Manager

Location (base): Field Office in Chapur, Rautahat, Madhesh Province

Number of Vacancy-1

Reports to: Program Manager

Programme: Leave No Girl Behind (LNGB) “Aarambha”

People in Need (PIN) is a non-governmental, non-profit, international organization founded in the Czech Republic in 1992. PIN arrived in Nepal as part of a humanitarian response to the April 25, 2015 earthquake. Since its inception in Nepal, PIN has had a strong role advocating and addressing the needs of marginalized populations. This includes people who live in geographically remote areas of Nepal, people who are from historically marginalized ethnic groups, and those marginalized because of their age and/or gender identity (women and girls). PIN is strongly committed for safeguarding of children and vulnerable adults, including people with disability, in line with its safeguarding framework and child protection policy.

“Aarambha” is a five-year program funded by UKAID’s Leave No Girl Behind (LNGB) program under Girls’ Education Challenge (GEC) campaign. The project will be implemented by two downstream partners (DSPs), with strong emphasis on literacy, numeracy, life skills and gender transformative intervention for married and/or out of school (MOO-S) adolescent girls in Madhesh province. PIN Nepal is currently looking for a qualified and competent Project Manager to lead Aarambha project through managing one DSP, with strong emphasis on literacy, numeracy and community engagement for out of school adolescent girls in Madhesh province. Within the structure, Project Manager, will be working with one local partner on literacy, numeracy, and working with local authorities and communities.

Scope of work

Under the direct supervision of the Program Manager, Project Manager will ensure timely and high-quality project delivery by a local par partner. The Project Manager will be responsible to lead, manage and support field-based activities for LNGB project and representing PIN at the local/district & provincial level. S/he will be responsible for staff management, support, and coordination together with other Project Manager as well as other team members and consortium partners ensuring the project implementation as per requirement by the PIN’s and donor’s policy and compliance. S/he will ensure effective and timely coordination with partners and local stakeholders in all aspects of the project and the successful completion of assigned responsibilities.

Project Implementation

• Lead project cycle management and oversee the implementation of Outputs 1 & 4 under the project at field level including project, budget and partner management
• Provide guidance and support to the implementing partners that include but not limited to, planning, budgeting and implementing planned activities, reviewing the progress including preparing periodic reports, developing case studies/transforming the lives/success stories, and documenting entire process.
• Support to review and develop curriculum and teaching-learning materials on literacy, numeracy, life skills and community engagement.
• Assess the capacity building needs of partners, prepare plans and support for implementation and monitor on regular basis.
• Provide technical support to carry out capacity development and community engagement activities with/for partners, communities and local stakeholders that are directly linked with project activities.
• Coordinate with M&E department, programs department, local partners, and external evaluation partner to ensure regular program monitoring and evaluation.
• Work with Finance to make sure that all finance-related work is in compliance with financial requirements of the project, including quality and timely reporting from partners.
• Coordinate with relevant government and non-government agencies/ organizations to ensure optimum elaboration, reducing duplication and maximizing the result.
• Maintain regular communication with likeminded organizations, working groups and networking for synergy and policy advocacy in relation to girls’ education, literacy, numeracy, community engagement and girls’ access to services.
• Produce written reports on activities and outcomes (monthly, quarterly and annually) and submit them to the Program Manager.
• Ensure safeguarding of children, vulnerable groups (including people with disabilities) and those in fragile and conflict-affected states at all times.
• Support Program Manager to co-lead PIN Emergency preparedness and response activities at provincial level, including contingency planning & cluster coordination.
• Support PM in preparation of all project reports-internal and external (quarterly and annually) such as internal quarterly report (IQR), quarterly project report (QPR), trackers (QPT) and other project deliverables such as annual newsletter, project briefs and other communication and visibility materials within given timeline.

Project Operations Management

• Lead field office management and operation, together with other project staff, including that for vehicle movement and other logistic, financial and administrative tasks
• Support operational management of the project including financial, admin, logistics, safeguarding and communications tasks to ensure full compliance with PIN's and donor's requirements.
• Work closely with the Program Manager to ensure that partner complies with contractual obligations.
• Ensure Branding and Marketing is well reflected and is practiced in all activities as guided by the GEC/LNGB and PIN’s Communication Guideline.

• Coordinate with grants, contracts and M&E units to ensure the partners are on track in terms of meeting deadlines and producing quantitative and qualitative deliverables.
• Monitor staff and partners’ adherence to PIN’s policies and internal procedures, protocols, PIN’s Code of Conduct, with special attention to Safeguarding Standards and Procedure, Case Handling Framework, Child Protection and Do No Harm policies; immediate reporting and redress of any complaints and issues based on its severity.
• Coordinate with the finance department for financial management of direct costs, project drawing forecast (project staffing, activities, partners’ costs etc.).
• Coordinate to ensure communication and visibility requirements are fulfilled in line with PIN Media Policy and donor (GEC/LNGB) requirements.
• Ensure safety, security and risks measures of staff and assets in the field office; and update the risk register
• Support PM and country mission in developing contingency planning and emergency response
• Support HR department with relevant i) HR processes related to the project team, including recruitment, performance management, professional growth, capacity building and mentoring of national PIN and partners’ staff, including the identification of training needs, development of training plans and ensuring the delivery of appropriate training; ii) day-to-day team management such as leave and time management of the team (planning, approval of leave requests, time / attendance sheets approval process), handling disciplinary issues in cooperation with HR in the field.

Requirements 

Master’s degree in education, social science, rural development, or relevant field, with at least 3 years of demonstrated work experience or Bachelor’s degree with 5 years of work experience with an I/NGO in one or more of the following areas:

• Girls' empowerment interventions;
• Adolescent education programme management, informal education approaches; targeted for most marginalized population and MOO-S adolescent girls;
• Development and implementation of workshop curriculum, training manuals and teaching-learning materials in literacy, numeracy, life skills and social norms;
• Life skills, life planning and leveraging livelihood for/with marginalized population;
• Child development framework: protection, participation, and survival;
• Gender equality, social inclusion, social norms, and/or gender-transformative programming;
• Community engagement/participation and local government mobilization.

• Experience managing and monitoring projects implemented by DSP, preferably in Madhesh Province.
• Demonstrated experience in managing diverse teams and maintaining strong relationships with the project team, partners and local stakeholders.
• Outstanding communications and networking skills.
• Local language proficiency (Bajika, Bhojpuri, Maithili) will be a plus.

How to Apply

Submit an updated CV and Motivation letter to the following link before 4th September 2022. Please note, applications will be reviewed on a rolling-basis and should a suitable candidate be found before the official closing date, the advertisement might be withdrawn prior to the deadline thus early submissions are strongly encouraged. No phone calls will be entertained.

PIN promotes equal opportunities. Women, Dalit, Minorities (ethnic, sexual & gender), Janajati and candidates from Madhesh Province are strongly encouraged!

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