Project Coordinator and Program Officer

Terms of Reference

About YUWA

Established in 2009, YUWA is a registered not-for-profit, purely youth-run and led organization that promotes youth participation through empowerment and advocacy. YUWA was born out of a group of committed youths, unofficially working in this sector since 2005. The initial focus was to develop the leadership skills of the youths involved, to train as youth activists, and to advocate for change, thus resulting in a wide and diverse array of knowledge, skills, and experience in this sector. It led to the realization of the seriousness of youth issues and the need to act, which finally took the shape of YUWA. YUWA currently works in three thematic areas: Active Citizenship, Sexual and Reproductive Rights and Research Unit. Under Active Citizenship YUWA has Y-SPARK as one of its projects.

Y-SPARCK (Youth - Strengthening Policy, Advocacy, Research, Campaign, and Knowledge) is a collaborative project with Plan International Nepal focusing on SRHR, climate change, and policy coherence. YUWA is seeking an enthusiastic person to coordinate programs and work with the team in planning and implementation of activities under the active citizenship department of YUWA. The program coordinator, in collaboration with the program officer, will be responsible for planning, designing and execution of activities, monitoring and supervision and development of reports. The Program Coordinator will be responsible for supporting the execution of this project by overseeing youth engagement, advocacy, SRHR and campaign activities.

Department: Active Citizenship

Active Citizenship is a core thematic area of YUWA, where the organization empowers youth to become engaged and responsible members of society. YUWA believes that young people are active partners in the development process, not just beneficiaries. Through this thematic area, the organization focuses on transforming youth into active citizens by equipping them with the knowledge, skills, and opportunities to take meaningful action in their communities and beyond.

1. Post Title: Project Coordinator

Contract Period: December 2024 – June 2025

Roles and Responsibilities Project Management and Development:

• Planning and implementing Y-SPARCK project initiatives, including multiple campaigns across Karnali, Madhesh, and Bagmati Provinces, ensuring alignment with YUWA’s and Plan International’s objectives.
• Collaborate with the project team and external stakeholders for successful execution of activities such as the SRHR Policy Hackathon, ASRH Guideline updates, and climate change advocacy campaigns.
• Monitor and report on project activities, progress, and outcomes, ensuring timelines and deliverables are met.
• Engage with local government authorities, coalition organizations, and Plan International to secure project approvals and adhere to regulatory requirements.
• Support the implementation, monitoring, and evaluation of the Y-SPARCK project, contributing to high-quality project outputs.

Reporting, Communications and Documentation:

• Develop comprehensive project reports that capture insights from policy hackathons, research findings, and campaign activities.
• Collaborate with the Monitoring and Evaluation (M&E) team to document project achievements, including outputs like updated ASRH Guidelines and strategies for the "Girls in Crisis" campaign.
• Utilize digital platforms to showcase project success stories, engage stakeholders, and raise awareness on SRHR and climate change issues affecting girls and young women.
• Coordinate with the communication department and YUWA staff on relevant communication products relevant to the Active Citizenship department. 
• Document procurement, budgeting, and forecasting reports, and monitor overall project burn rate in coordination with finance officer.

Advocacy and Leadership:

• Lead youth engagement activities, including advocacy events, and stakeholder meetings, and to highlight the impact of climate change and SRHR issues on young women and girls.
• Facilitate the organization of advocacy events, promoting youth-led solutions for national issues such as climate change through stakeholder discussions in various provinces.
• Act as a focal point for liaising with Plan International, and other internal and external stakeholders alongside YUWA’s advocacy team to ensure coordinated and impactful advocacy efforts.
• Supervise project officer, ensuring smooth operation and implementation of the project objectives. And perform evolutionary functions including timely reporting, leave approval, and financial documentation.

Minimum Qualifications and Transferable Skills

• Bachelor's degree in social sciences, Development Studies, Public Health, or a related field.
• At least 3years of experience working in a similar role of youth development, SRHR, climate change advocacy, or women’s empowerment.
• Strong understanding of research methodologies and data analysis related to youth and gender issues.
• Familiarity with project management, youth engagement, and advocacy campaigns.
• Demonstrated experience in working with marginalized groups and addressing intersectional issues such as gender inequality and climate change.
• Proficient in MS Office Suite and social media platforms for communication and reporting.

Reporting Lines

The Program Coordinator will be directly supervised by the Youth Coordinator within the Executive Department and report in tandem to the Executive Board and collaborate with the Y-SPARCK project team, including the Program Officer, and external stakeholders like Plan International.

Working Relationships

• Internally, the coordinator will work with program teams, M&E personnel, Board and communications personnel.
• Externally, they will maintain effective relationships with Plan International, local government authorities, and other relevant stakeholders engaged in the Y-SPARCK project.

Contract and Compensation

• Fixed-term contract up to June 2025.
• Compensation and benefits will be outlined in the contract.

The selection interviews will take place in a rolling basis; the program coordinated is expected to start as soon as possible.

General Profile

Teamwork:

• Collaborates with project teams, partners, and stakeholders.
• Acts with integrity and respects organizational values.

Leadership:

• Demonstrates self-motivation, accountability, and willingness to mentor colleagues.
• Comfortable working in diverse environments across Nepal.

Problem-solving:

• Approaches challenges with creativity and innovation, particularly around SRHR and climate change topics.

Organizational Values:

• Aligns with YUWA’s values of inclusivity, youth participation, and gender-transformative approaches.

Communication:

• Communicates effectively with internal and external stakeholders, promoting impactful youth engagement.

2. Post Title: Program Officer

Contract Period: Fixed-term contract from December 2024 to July 2025.

Roles and Responsibilities

Project Management and Development:

• Assist in the planning and execution of Y-SPARCK project activities, ensuring alignment with YUWA’s and Plan International’s strategic objectives alongside project coordinator.
• Collaborate with the Project Coordinator and team to implement initiatives such as SRHR Policy Hackathons and climate change advocacy campaigns.
• Arrange and facilitate the regular reviews within the department and project team to track project progress and adapt strategies based on monitoring findings and stakeholder feedback.
• Conduct core project activities including school level training, program design training, and other activities under Active citizenship department of YUWA. 

Research and Documentation:

• Conduct research on SRHR and climate change to inform project strategies and interventions.
• Develop and maintain comprehensive documentation of all project activities, including research outputs, policy recommendations, and advocacy strategies.
• Advocacy and Stakeholder Engagement:
• Engage with local government authorities, coalition organizations, and relevant stakeholders to promote project goals and secure necessary approvals.
• Facilitate advocacy initiatives that empower youth voices in discussions around climate change, SRHR, and gender equality.
• Organize stakeholder events, discussions, and workshops to promote collaboration and knowledge sharing among partners and perform facilitation roles in YUWA’s internal programs. 

Minimum Qualifications and Transferable Skills

• Bachelor's degree in social sciences, Development Studies, Public Health, or a related field.
• At least 1 year of experience in program coordination and event management or documentation roles preferably in the field of youth development, SRHR, or climate change advocacy or any other relevant field.
• Excellent organizational, communication, and interpersonal skills, with the ability to engage diverse stakeholders effectively.
• Proficient in MS Office and digital communication platforms.

Demonstrated skills in program documentation, reporting and communication outputs are preferrable.

Reporting Lines

The Program Officer will report directly to the project’s Coordinating officer and work in close supervision of the Youth Coordinator within the Active Citizenship Department and other YUWA Staff.

Working Relationships

Internally, the Program Officer will collaborate with program teams, M&E personnel, and communication staff. Externally, they will maintain effective relationships with Plan International, local government authorities, donors, and other stakeholders engaged in the Y-SPARCK project is supporting roles to the Project Coordinator.

Contract and Compensation

• Fixed-term contract from Dec 2025 to June 2025.
• Compensation and benefits will be outlined in the contract in accordance with YUWA’s internal policies.

General Profile

Teamwork:

• Collaborates effectively with project teams and external partners.
• Demonstrates integrity and commitment to organizational values.

Leadership:

• Exhibits self-motivation, accountability, and initiative in project management.
• Mentors junior staff and fosters a supportive team environment.

Problem-solving:

• Approaches challenges with creativity and innovative solutions, particularly regarding SRHR and climate change.

Organizational Values:

• Aligns with YUWA’s commitment to inclusivity, youth participation, and gender-transformative approaches.

Communication:

• Communicates effectively with all internal and external stakeholders, promoting impactful youth engagement.

Application Process

Submit your resume and relevant documents to application@yuwanepal.org by November 9, 2024, 11:00 PM with the subject line "Project Coordinator Application - [Applicant's Name]" or "Program Officer Application - [Applicant's Name]. Only shortlisted candidates will be contacted for interviews.

Or, you can visit our website: https://yuwa.org.np/career