Project Coordinator / Admin Finance Officer

Vacancy Announcement

Unification Nepal Gorkha (UN-Nepal), registered in the District Administration Office (DAO) Gorkha and Social Welfare Council (SWC) in the year 2009, is a non-profit making child-focused organization formed by a team of youth NGO professionals for sustainable development across the country.

Now, UN Nepal is implementing “Investing in Early Childhood Development Project” in partnership with Planète Enfants & Développement (PE&D) France, and funded by the French Development Agency (AFD). The primary goal of the project is to support and promote the healthy growth, learning, and well-being of young children during the critical early years of their lives. The project aims to create an environment and provide resources that enable children to develop physically, socially, emotionally, and cognitively in 48 public schools in Sahid Lakhan RM and aware relevant stakeholders on the importance of ECD.

Position: Project Coordinator (1)

Duty Station: Shahid Lakhan RM, Gorkha

Under the guidance and direct supervision of the Executive Director, Board members, and workforce of the donor, the Project Coordinator shall support the management and ensure smooth operations of the project.

Specific responsibilities (ToR) include project support with emphasis on the following:

• Work as a project focal person of Unification Nepal,
• Prepare periodic project plan and submit to PE&D,
• Ensure the timely implementation of field level activities of project with quality based on approved plan and budget,
• Coordinate and implement field level activities. 
• Assist to social mobilizer to conduct capacity building training, awareness raising activities to improve learning environment of project implemented government schools,
• Regular visit and monitor project activities and onsite support to the SM,
• Assessment and feasibility study to identify scope of project activities,
• Provides regular updates and reports on progress of the project activities,
• Produce accurate project related report in timely manner and submit to partner organization with support of SM, 
• Review of financial documents, financial planning and budgeting,
• Ensure the participation and involvement of relevant stakeholders in project activities so that the process is inclusive, participatory, and transparent process.
• Organize and conduct coordination meetings with stakeholders and likeminded organization to find area of synergy,
• Ensure the close communication and coordination with local municipality and concerned stakeholders/ agencies of project area, Work as focal person to lobby and advocacy with local authority.
• Close coordination with UN Nepal and PE&D, facilitate to mitigate community level dispute if any, play a key role in process of dispute-solving.
• Endorse and tie up project plan with local government annual program, 
• Keeps himself/herself informed about project activities and the context in which the project operates.
• Contribute to development of project proposal including submission of proposal required information,
• Support to arrange the project visit as requested by PE&D, communicate, coordinate and organize the meeting accordingly with different stakeholders and support on the logistic management of the visit.
• Performs any other project related tasks assigned by UN Nepal and donor

See the attached JD of Project Coordinator

JD Link: Project Coordinator

Position: Admin Finance Officer (1)

Specific responsibilities will include project support with an emphasis on the following:

• Maintain all administrative and financial transactions, records, voucher, and reports,
• Maintain financial documents filling system,
• Ensure deadline of financial report with quality and accuracy,
• Provides regular updates and reports on progress in areas or responsibility,
• Provide logistical support to project team,
• Initiate and lead the procurement process, especially quotation collection, price quotation comparison, quality assurance, issuance of the Purchase Order (PO), Goods received notes (GRN), payment and goods delivery notes (if the goods delivered to field),
• Responsible for bank & cash transaction and bank reconciliation,
• Provide detailed information on finance issues during audit exercise,
• Coordinate/provide logistical and coordination support to relevant meetings, workshops, trainings, and events,
• Keep records of all the financial transactions related to the project,
• Ensure that all the payments are authorized and evidence-based,
• Timely payment of tax and other financial liabilities of project and organization,
• Manage and update inventory,
• Serve as a custodian for stationary supplies, distribution stationary among project personnel and keeping a log of distribution, also keeping a logbook for vehicles (motorbike),
• Ensure timely submission of correctly completed travel claims,
• Other official work assigned by the organization.

See the attached JD of Admin Finance Officer

JD Link: Admin Finance Officer

Application procedure:

Interested Nepali applicants having the above-mentioned qualifications and skills are requested to submit an application letter along with an updated CV, academic documents, training certificates, and work experience letters with two referees to hr.unnepal@gmail.com by 28th  November 2024. Only the shortlisted candidates meeting the criteria shall be called for a written test and interview. No, any telephone calls shall be entertained. UN Nepal encourages Women, People from Marginalized Groups, person with disability, and Sexual Diversity to apply.