Project Assistant

zVacancy Notice No: VN#NP/06/24

Open to Internal and External Candidates

Position Title: Project Assistant

Duty Station: Kathmandu, Nepal

Classification: General Service Staff, Grade-4

Type of Appointment: One Year Fixed Term Contract

Estimated Start Date: As soon as possible

Closing Date: November 22, 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Organizational Context and Scope

IOM, as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of the National Migration & Development Officer/Head of LM & HD and the direct supervision of National Project Officer (Migration, Business and Human Rights (MBHR), Asia Program), the successful candidate will assist in the implementation of the Project ‘Promoting the Respect of Human and Labour Rights of Migrant Workers in the Supply Chains’, which aims to contribute to safeguard the human and labour rights of migrant workers in the supply chain. 

Core Functions / Responsibilities

1. Provide administrative assistance to meet the timely and efficient deliverables, implementation of the operational, administrative and logistic activities of the Projects.
2. Assist the Project Manager in preparing resource materials, orientation package, IEC tools/resources and it’s roll out for empowering migrants and communities, Civil Society Organizations (CSOs) on regular pathways.
3. Assist in the administrative and logistic activities for the implementation of capacity building training program targeting Private sectors, CSOs, national and local stakeholders to support the delivery of project activities. 
4. Assist with administrative and logistic support for organizing national and local level consultations, workshops and events and programs. 
5. Assist the PM with the organization of visibility materials, and preparing newsletters on thematic areas under regular pathways 
6. Contribute to the drafting donor reporting, including facilitating the preparation of interim and final donor reports in accordance with IOM procedures and donor requirements.
7. Maintain and record electronic filing system verifying that all the relevant project documents are recorded in an organized manner.
8. Travel to the project field sites to assist in monitoring the project activities carried out by the project partners.
9. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in social science, Development Studies, Law, Migration or other related field from an accredited academic institution with two years of relevant professional experience;

Or,

• High School degree with at least four years of relevant professional experience.

Experience

• Experience in translation (both English/Nepali).
• Experience working in the field of humanitarian assistance or development.
• Experience working with UN agencies or NGOs will be an advantage.

Skills

• Knowledge of MS Excel, Word and Outlook 
• Knowledge of microenterprise and networking
• Skilful in coordination with beneficiaries
• Knowledge of Monitoring activities

Languages

Fluency in English and Nepali is required (oral and written). Working knowledge of other local language is desirable.

Required Competencies

VALUES - All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES - Behavioural indicators – Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment.

Other

Appointment will be subject to certification that the candidate is medically fit for appointment. Only Nepali Nationals will be considered for this position.

How to apply:

Interested Candidates are requested to submit their application indicating clearly the position applied, VN number and CV with three references to the following address: Human Resource Department, International Organization for Migration, P.O. Box 25503, Lazimpat Road, Panipokhari, Kathmandu or email to iomnepaljobs@iom.int by 22 November 2024. Only short-listed candidates will be called for interview.

Posting period:

From 08.11.2024 to 22.11.2024