Programme Coordinator

Welfare Association for Children Tikapur (WACT)

Tikapur, Kailali

Vacancy Announcement

First Date of Vacancy Publication: 19th December, 2024

Welfare Association for Children Tikapur (WACT) (बाल कल्याण संघ-टिकापुर) is a non-government organization working in the areas of child well-being, community health, education, peace and transformational development since 1996. 

WACT is seeking to recruit competent, committed, self-motivated and enthusiastic candidates for the following positions for Integrated Protection and Community Engagement Project, being implemented in partnership with World Vision International Nepal (WVIN).

Position and Role Description Required Qualification, Experience & Competencies

A. Integrated Child Protection and Community Engagement & Sponsorship Plan Project, 

Programme Coordinator: 1 position

Project: PCESP

Duty Station: Tikapur Kailali

Contract duration: January 2025- September 2025

Project Working Areas: Tikapur, Bhajani, Ghodaghodi, Gauriganga Municipality and Kailali rural municipality of Kailali district

Position Description:

Purpose: Programme Coordinator will lead the overall programme portfolio between Two hundred thousand to Four hundred thousand (in figure 200,000 - 400,000) USD budget per annum to implement provided sectors with a cohesive integration among sectors and cross cutting themes. The child wellbeing outcomes will be the key focus to strengthen the sustainability efforts with community groups and in government systems. The team will be led with strong motivation and effective workforce management to manage effective implementation through comprehensive planning and problem solving approaches. This position has imperativeness to highlight key successes and evidences of the programme through validated data, effective information management systems and case studies.

This position expects to have agile leadership to manage multiple priorities, adapting to change and incorporate learning in the programme and managerial scope. The incumbent is expected to maintain a good coordination and collaboration with internal and relevant external stakeholders to effectively manage programme. Along with this, there should be strong focus on programme sustainability efforts as envisioned by the given projects and programme.

This position expects to maintain a strong professionalism and role modeling for the team and others to demonstrate integrity, accountability, passion, commitment and strong team spirit. The incumbent should be able to work independently and interdependently managing every kind of situation and contexts. The major responsibilities with relevant key capabilities stated below are envisioned to be able to lead the organization meeting the expected deliverables confidently.

The incumbent strives in empowering community groups, households and institutions to address and manage the issues to sustain. The local resources are managed well to effectively run the project interventions for a longer run.

This position requires to be innovative and problem-solving skills to adapt to changes and multiple priorities.

Reports to: NGO Board Chair / designee and WVIN Field Technical Leads, Field Office

Major responsibilities

1. Portfolio Management (portfolio programme, reports, risks, problem solving, team, governance) 40%
2. Solid Programmes Quality and Technical Management (MEAL data/information, technical programme, project models, integration of sectors including sponsorship / cross cutting themes-GESI, DRR) 20%
3. Community empowerment and engagements at different level for sustainability – 15%
4. Evidence of Programs Impact or Result collection/compilation to be shared at/for wider platform15%
5. Strong Relationship and Partnership Management (internal and external) – 10%

Key Capabilities:

A.     Project Management:

• Develop comprehensive operational calendar highlighting key milestones and financial projections 
• Ability to integrate multiple projects and cross cutting themes to contribute to strategic objectives and child wellbeing outcomes. 
• Identifying potential risks, developing mitigation strategies and effective risk management in place. 
• Guide the team in achieving community empowerment and promote sustainability drivers. 
• Prepare quality reporting to share with different stakeholders as per the requirements and needs. 
• A strong financial and supply chain management leadership to manage programme effectively and stewardship principles are adhered well. 
• Integrated workforce management to be more strategic and effective in delivering results. 
• Lead in effective governance, child and adult safe organization compliances and are practiced well. 
• Conduct periodic review and reflection to accommodate failures and successes appropriately. 
• All the audits are conducted timely and responded appropriately against the corrective measure. 
• Lead the team to manage the provided resources with efficient and responsible manner. 

B.     Capacity Building

• Conduct periodic staff performance appraisals against the set performance objectives contributing to programme deliverables with proper performance management system in place. 
• Demonstrate strong leadership to coach, mentor and guide the team in delivering their plan/tasks
• Conduct regular capacity assessment of programme team and provide needful support to demonstrate better leadership
• Promote agile and strategic leadership to manage challenges, pressing priorities and multiple stakeholders’ requirements in different contexts and circumstances
• Support and encourage the team to adapt to change and also ability to accommodate new learning and guidance/requirements including the contexts such as emergencies

C.     Monitoring & Evaluations

• Lead the team in managing validated data and information to reflect programme results on timely basis
• Ensure that all the programme data are recorded in digital platform with in deadline
• Support team in best utilize the provided digital platforms to input correct data and regular review and analysis of the data and information
• Strongly lead the team in maintaining integrity in data and information management
• Provide factual and accurate data and information as required by the system or requirements timely
• Produce periodic reports on community feedback, MEAL results in order to review, analyze and make corrective measures to excel quality delivery timely
• Ensure that all the findings from the field monitoring are recorded in the quality benchmark system
• and accountability system and necessary action plan are made
• Ensure the use of quality benchmarks/minimum quality standards/implementation guideline during
• monitoring
• Document the case stories making linkage with child well-being objectives in support with MEAL staff
• Conduct data based discussion in periodic basis in collaboration with MEAL staff and develop necessary action plan for quality programming
• Lead DPAC/Municipal level project advisory committee meeting in support with MEAL staff and WVI Nepal team

D.     Relationship Management:

• Develop strong coordination with local, district and provincial government to profile programme advocacy efforts with appropriate means and platforms
• Convene strategic coordination and collaborations with relevant stakeholders to share the resources and produce greater impact
• Provide strong and strategic leadership on team cohesion to avoid conflict and promote encouraging and conducive working environment
• Manage effective communication and coordination with staff, PNGO board and all relevant stakeholders to manage programme effectively.

E.     Child and adult safe guarding and sponsorship business

• Manage all the working environment in the office and working areas are child and adult sensitive
• Guide the team and organization in managing protection related matters appropriately
• Lead the organization in complying with all child and adult safe guarding policies, requirements and audits
• Manage all the sponsorship businesses as per the protocols and guidance provided by WVIN
• Registered children participation are well reflected in the provided reporting platforms
• Ensure operationalization of World Vision’s Child Sponsorship standards, Development Programme Standards and sponsorship integration in all phases of programming. 

Academic Qualification and Experience:

• Bachelor Degree in the given sector, management, social science or business studies with minimum 5 years working experience in managing multiple projects with diverse team or
• Master degree in the relevant field, management, social science of business studies preferred with minimum of 3 years of work experience in managing multiple projects with diverse team
• Proven ability to manage risks and promote governance to contribute on strategic outcomes
• Experience working with children and their wellbeing in both development or emergency contexts

Sector Knowledge:

• Have a good technical knowledge and experience on sector, data and information management
• Proven project management and financial management experience
• Diverse team management to yield quality results within the stipulated time period
• Presentation skill to highlight on the areas of success and failures with qualitative and quantitative data and relevant information

Job description link:  

Qualified interested candidates are requested to submit their (1) Application letter; (2) Updated CV along with at least two references through email to vacancy.wactwv@gmail.com  no later than 30 December 2024 (5 PM Nepal time).

Only short-listed candidates will be notified for selection process through telephone and or email. The selection process will be carried out virtually and will include written test, presentations and interview. Please note that No telephone inquiries will be entertained.

WACT is an Equal Opportunity Employer. Qualified potential candidates from Dalit, Janajati, and Muslim community, Persons with Disabilities and Women are encouraged to apply.