Program Manager

VACANCY ANNOUNCEMENT

Unification Nepal Gorkha (UN-Nepal), registered in the District Administration Office (DAO) Gorkha and Social Welfare Council (SWC) in the year 2009, is a non-profit making child-focused organization formed by a team of youth NGO professionals for sustainable development across the country.

UN-Nepal has been implementing Room to Read funded Literacy Program and Girls Education Program in selected Schools of Gorkha district, Nepal. The primary goal of the project is to make an independent reader and ensure their SEE level education so that they can make their life long decision in their life. For this UN Nepal will closely working with teachers, SMC, PTA and local government along other stakeholders. Now, UN Nepal is seeking qualified and dynamic time staff for the following position.

Position: Program Manager

Required No: 1 

Job Description: 

Accounting & Finance

• Maintains books of account accurately and regularly. Makes posting/Approves all the expenses to the relevant books of accounts as per UN Nepal and Room to Read’s requirements.
• Checks the authenticity of the bills, vouchers, and other supporting documents of Room to Read project before releasing the payment to assess the accuracy, and completeness for the payment procedure.
• Calculates tax and other deductions to deduct from the source while making the payment.
• Prepares payment authorization and submits it to relevant authority for approval on timely basis with proper and complete supporting documents.
• Carries out the bank & cash operations and controls including issuing cheques, bank transfers, and stop payments, other correspondence with the bank.
• Conducts vetting of vendors through watchdog screening before entering into contract with vendors and releasing payment for amount equal to $ 500 (USD) and above.
• Processes all payments to vendors and employees within the reasonable time frame.
• Ensures that all the expenses for a particular month are booked including uploading soft copy documents into the accounting software within the month and coordinates with the other department colleagues/vendors for obtaining related documents on time for booking of financial transaction(s).
• Conducts monthly reconciliation of petty cash and bank.
• Prepares monthly cash forecast for submission to Room to Read.
• Supports program team in preparation of yearly budget and necessary amendments as per Room to Read’s requirements.
• Maintains proper filling of accounting and financial document with indexing in hardcopy and/or digital platform for efficient retrieval. 
• Completes monthly TDS reconciliation, deposition and verification within timeline as per Income Tax Act, 2058 and other statutory requirements. 
• Prepares TDS certification for vendors or employees on request.
• Prepares annual payroll tax reconciliation (accounting software vs payroll registers vs TDS upload /verification sheet).
• Assists program manager/program coordinator in supervising financial administration of UN Nepal thereby, ensuring daily processing of the financial transactions and meeting minimum internal control requirements.
• Supports colleagues in clarifying all policies, Government requirements etc.

Administration and Logistics

• Carries out all administrative related work including procurement in the organization in coordination with program and procurement team. 
• Acts as a member secretary of procurement committee to facilitate vendor selection and recommendation on timely basis in compliance with Room to Read’s procurement policy. 
• Ensures that procurement committee minutes and documents are properly maintained and signed by each procurement committee member. Safeguards such minutes documents.
• Orients procurement committee members in procurement policy and procedures.
• Provides overall logistics support such as: arranges venue for seminars/meetings, arranges for the field visit/manages vehicle etc.
• Maintains and updates the record of inventory of fixed assets and other materials available in the organization.
• Prepares agreement with vendorss, consultant or others parties and prepares reconciliation on quarterly basis. 
• Repairs and maintains office assets, including two wheelers.
• Procures goods and services as appropriate. 
• Collects quotations and prepare comparison sheets for procuring the materials locally. 
• Keeps records of all documents and correspondence; files it and maintains a systematic filing system in the organization. 
• Collects and forwards documents, parcels, materials sent from the organization and forwards it to other stakheloder and vice versa. 
• Assists the admin/logistic associate for the letter in and out registration. 
• Carries out other functions as per need and periodically and rationally suggested by the supervisor.

Policy Compliance

• Ensure all relevant applicable Government Acts, Rules, and Regulations are complied.
• Ensure Compliance with all organization specific internal and donor specific policy and guidelines.

Planning, Monitoring and Evaluation

• Support program team to develop and prepare the implementing calendar(IC), prepare budget expenditure tracking sheet in line of standard operation guideline. 
• Support program team on Budgeting and implementation of IC based on annual budget and plan. 
• Supervise and provide need-based support to Admin-Finance associate.
• Analyze budget and expenditure, recommend way of being cost effective and reduce variance on budget utilization.

Reporting

• Prepare monthly and quarterly financial reports and submit to the supervisor and ensure all the compliance & RtR compliance
• Assist program team in preparing justification and full year estimate on monthly financial budget vs actual.
• Prepare action plan on audit recommendations for the betterment on financial status of the organization.

Click on the JD Link: Program Manager

Application Procedures: 

Interested and qualified candidates shall send cover letter detailing their experience and motivation for the current position with an updated CV to hr.unnepalgorkha@gmail.com on 13 August 2024. Please mention the position you are applying in the subject line. Please mention your expected salary in your application letter. 

Only those shortlisted candidates who meet the criteria will be invited to a written test, interview and group discussion. No telephone calls will be entertained. UN Nepal encourages Women, Dalits, Marginalized Groups, People with Disability, sexual minority are highly encouraged to apply.

UN Nepal is Child Rights organizations, so we need to keep children safe. Our selection process reflects our commitment to the safeguarding and protection of children in all our programs. Therefore, the selected candidates will be subjected to background check.