Procurement Officer

Exciting Career Opportunities with CRS

CRS is an international NGO based in the United States working in over 100 countries to promote human development by responding to major emergencies, fighting poverty, and nurturing peaceful and just societies and dignified lives. In Nepal, CRS strives to improve the livelihood and resilience of marginalized and vulnerable people in Nepal through improved access to safe and dignified housing, improved community resilience to disaster, shocks and stresses, and diversified livelihood opportunities. CRS has been instrumental in implementing multifaceted emergency relief and recovery programs. CRS has played a pivotal role in coordinating reconstruction efforts through the leadership of the National/Nepal Housing and Settlements Resiliency Platform (NHSRP), formerly known as the Housing Recovery and Reconstruction Platform, since March 2017 in responding to the impacts of earthquakes, monsoons, and the COVID-19 pandemic. Building upon proven and new partnerships and expertise, CRS works with local partners and government to create long-term resilience for a brighter future for all.

CRS Nepal Invites applications from eligible and interested candidates for the position of Procurement Officer based in Country Office, Kathmandu.

As Procurement Officer, you will coordinate local procurement activities and processes to acquire goods and services in support of the delivery of high-quality programming to the poor and vulnerable. Your knowledge and experience will allow you to successfully coordinate the quality and efficiency of procurement and purchasing activities and ensure stewardship, integrity, transparency, and accountability

Job Responsibilities:

• Coordinate fully compliant procurement systems and operating procedures. Assess effectiveness and efficiency and recommend improvements. Contribute to ensuring compliance with Government of Nepal, Donor, Partner and CRS procurement principles, standards, and policies, donor regulations, and local statutory requirements with a focus on partner procurement with CRS as technical and management role and Partners as implementers in Nepal.
• Coordinate the sourcing process and perform various activities to assist with ensuring the best value for money: market research, cost estimates, solicitation documents, bidding process facilitation, supplier identification and research, quality and availability of goods assessment, negotiation, contract/purchase order and other documents preparation.
• Communicate with team and various program and operations units to coordinate and track goods/services delivery and receipt and keep everyone informed of the status. Collect information to confirm that goods/services delivered are what have been ordered in the correct quantities and quality, they arrive on schedule and at the right cost.
• Maintain correspondence and constant contact with suppliers to follow up on the execution of contractual terms and conditions, and handle issues if needed. Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assist with contract/purchase order modifications.
• Accountable for transparency within the procurement department through ensuring a complete, accurate and up-to-date document trail of all procurement processes, vendor files, procurement and inventory database to assist with control and accountability. Prepare reports and facilitate document retrieval.
• Coordinate with various departments to develop and maintain an up-to-date procurement plan with all quantities, quality and delivery requirements for goods and services. Provide pricing information to assist budget holders with budget preparation.
• Monitor payment terms and schedules through maintenance of open order report and oversee coordination with the finance team to ensure timely payments to vendors.
• Identifies new technologies, and products/services, evaluates and recommends potential supply sources.

Qualifications

• Bachelor's Degree in Business Administration or other relevant degree.
• Minimum of 3 years work experience in procurement/purchasing management, logistics, administration, preferably with an international organization.
• Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN)
• Knowledge of international and national procurement regulations and local market conditions.
• Knowledge of contract terms, as well as a proven ability to successfully complete purchase orders against specifications.

Knowledge Skills and Abilities

• Good planning and coordination skills and ability to prioritize competing priorities effectively 
• Good analytical skills with ability to make independent judgment and decisions
• Proactive, results-oriented, and service-oriented with focus on meeting customer needs
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Good negotiation, communication, and relationship management skills

Preferred Qualifications

• Professional certification a plus.
• Proficient in MS Office package (Excel, Word, PowerPoint).
• Knowledge of Insight Supply Chain Management or similar software a plus.
• Experience with database management systems (e.g. MS Access) is a plus.
• Candidates with GESI diversity is a plus, including gender (female, other); marginalized groups; persons with disability; and, origin from geographically marginalized location is a plus.

Required Languages - Fluent level of written/oral communication in English and Nepali

Travel - Minimum of 10% travel CRS and partner field offices, including project sites

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

To apply for above positions, please click on this link https://bit.ly/crsnepal by 30 November 2024.

NOTE: While uploading any file: please make file name as:  Name_ Resume/ Name- Cover letter

By applying to this job, you as the candidate, understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, you understand that if you are a successful candidate, you will be subject to a comprehensive background check, and your personal/professional references will be asked to evaluate your behaviors related to the above safeguarding-related topics.

CRS is an equal opportunity employer committed to a staff composition that reflects the social and ethnic diversity of Nepali Society. It encourages applicants from marginalized communities and geographically remote areas, persons with disabilities, women and other genders are encouraged to apply. CRS Nepal provides many benefits for its staff members including staff development opportunities, paid maternity and paternity leave, nursing hours for nursing mothers, per diems for the child of the staff when staff travel out of station on official business etc.

Only short-listed applicants will be contacted. Reimbursement for lodging and transportation will be provided for the shortlisted candidates who travel from outside of Kathmandu Valley for written test and interview.