Office Driver

POSITION DESCRIPTION

Office Driver

Project Description

Deloitte Consulting is the implementing partner for the USAID Nepal Public Financial Management Activity based in Kathmandu. This position is under Deloitte Consulting Overseas Projects LLC. The purpose of the USAID Public Financial Management Activity is to provide technical assistance and strengthen Public Financial Management (PFM) functions, performance, and accountability of targeted agencies at the federal, provincial, and local levels of government, and to provide targeted assistance to the Government of Nepal (GON) aimed at strengthening national PFM institutions and systems to sustainably advance PFM.

Office Driver - The Driver, under the supervision of Senior Finance & Compliance Manager, will be responsible for maintaining and ensuring the safe operations of office vehicles, for the transportation of project staff, consultants and/or counterparts on project as well as providing support to front office management as and when required. All duties will be carried out as per the policies and procedures of the USAID Public Financial Management Activity.

Responsibilities:

• Provide safe transportation to and from locations for project staff.
• Maintain vehicles including regular check-ups, cleanings, minor repair, and fuelling.
• Fill out and maintain an accurate vehicle log sheet and ensure timely submission of log-sheet and fuel consumption report to supervisor.
• Ensure compliance with the USAID Public Financial Management vehicle policy and local driving laws and regulations.
• Always keep & maintain all necessary vehicle documents in vehicle, like Blue Book with valid renewal, driver’s license, insurance document etc.  
• Deal patiently and tactfully with people of different national and cultural temperaments.
• Maintain a clean vehicle without interruption in service. Always keep the vehicle clean and tidy.
• Receive a brief and tasking sheet for the day from the Senior Finance & Compliance Manager. Read daily logistic plan. The schedule is subject to change throughout the day, in which case driver will be directly notified by the Senior Finance & Compliance Manager or other authorized project staff.
• Report any maintenance issues or needs to Senior Finance & Compliance Manager or Deputy Chief of Party at the earliest possible time.
• Drive with care and within safe speed limits complying with current security regulations and protocol. Ensure the security and safety of the vehicle and always drive in a safe manner.
• Take the lunch hour at a time dictated by the Senior Finance & Compliance Manager, to allow for continued transport cover during the office hours.
• Ensure at least one communication device (Sat phone/ mobile phone) is always in full operation during the hours of duty (note: project will provide a sim card for official phone expenses)
• Ensure unauthorized passengers are not allowed to travel in the project vehicle. 
• Ensure that all passengers, staff and others, wear seatbelts always when the vehicle is in motion.
• Make sure adequate security checks (for protests / demonstrations) are done before movements to any location.
• Ensure the fuel tank is not allowed to go below half tank mark. The driver is to contact the Senior Finance & Compliance Manager to organize refuelling of the vehicle.  
• Ensure to report to the Senior Finance & Compliance Manager before and after each task is completed. 
• Report immediately to Senior Finance & Compliance Manager and/or Deputy Chief of Party and vendor if any mishaps, incidents occur.
• Perform the other office minor support tasks very occasionally when idle like assisting with loading/unloading, moving items, admin help.
• Ensure the vehicle is properly ventilated with open windows during pandemic period.
• Collect and deliver mail, pouch, documents, and other items as assigned.
• Arrange for safe and secured parking for vehicle (when not parked on office premises).
• Ensure all vehicle equipment’s i.e., tools, first aid kits, and spare parts, etc. are safe and in usable condition. 
• Should be willing to undergo periodic PCR tests as required (USAID Public Financial Management Activity willing to bear cost)
• Observe strict personal hygiene like keeping hands clean all the times, covering nose and mouth with tissue paper when sneezing or coughing, etc.
• Any other duties related to role assigned by Senior Finance & Compliance Manager.

Qualifications:

• At least School Leaving Certificate or Secondary Education Examination (SEE) pass.
• Minimum 2 years of experience in driving a project vehicle, preferably for a USAID or other donor project. 
• A valid driver license and experienced driving 2W/4W vehicles. 
• Well knowledge of local traffic rules and regulations. 
• Flexibility to fit into often changing priorities.
• Ability to speak good Nepali, English and ideally Hindi.
• Responsible, trustworthy, and punctual
• Expected to work beyond work hours and or on the weekends if required allowed flexibility on the other days.

Application Instructions:

Interested and qualified individuals should email the following documents to recruitment@pfm-nepal.com with subject line “Office Driver".

• Cover letter
• Recent CV
• Dates of availability
• Contact information of three professional reference, and
• Salary Expectation

Only shortlisted candidates will be contacted. The organization reserves the right to reject any/all applications without assigning any reason.