Office Assistant / Peon

Brief description of organization

Progress Inc. is a private company which specializes in research, monitoring and evaluations, assessments, capacity building and other data management for public, private and non-profit organizations in the social development sector. The organization works in various sectors including gender, education, governance, livelihood, DRR, WASH, and more.

We are looking for a mature and problem solving office assistant / peon to support in office activities such as running errands for the company and its associate companies, procuring goods and supplies, assisting in admin roles, office cleanliness, other duty as per need, overview repair and maintenance required for the organization.

Position Title: Office Assistant / Peon

Working Hours: 9 AM – 5 PM

• Running errands for the organization; banks, clients office, delivery service, pick and drop goods and supplies (needs to have valid 2 wheeler license to be able to ride office scooter for errands)

• Support other team members and achieve any office administrative duty such as goods arrangement, planning, stock management, cleanliness, etc.

• Be able to book tickets, hotels and coordinate plans for field work

• Find vendors for goods and supplies; collect quotations

• Maintain logbooks, attendance record, and other documentation on paper and digitally

• Schedule appointments and meetings and keep track

• Repair and maintenance management by overseeing requirements in the office

• Management of procurement and vendor relationship for organization and its associate organizations

• Management of printing and other resources

• Maintain cleanliness of office and provide support to office helper as required

• Responsible for opening and closing the office

• Reports to Admin and Finance

• Other as assigned

Qualification and Skills Required:

• Minimum of 5 years or more experience in similar role or capacity

• Basic computer skills such as internet, email, word and excel

• Good documentation and organizing skills

• Problem solver and responsible

• Trustworthy and hardworking

• Excellent communication skills

• Passionate to work as per any type of requirement for the organization

• Maintain absolute confidentiality of organizational information

• Able to work independently with minimal supervision

Interested candidates are requested to submit their updated CV to jobs@progressinccompany.com by Feb 5, 2025, with the subject title of the email as “Office Assistant / Peon”.

We are looking to fill the position and close the vacancy as soon as we find the right candidate. Early applicants are encouraged. Shortlisted candidates will be invited for a quick interview.