Finance and Admin Officer / Province Coordinator

Job Vacancy

About Us:

Pahichan Nepal is a national non-governmental organization (NGO) based in Kathmandu, Nepal, dedicated to empowering single and marginalized women with disabilities, particularly those who are unmarried, widowed, or divorced. As a self-help organization, Pahichan Nepal embodies a community-centered approach, empowering women with disabilities to advocate for their own rights and create sustainable change within their communities. The organization prioritizes inclusivity, dignity, and independence, creating a safe and supportive space where women can live, learn, and work free from stigma and discrimination.

Vision: To ensure that every single and marginalized woman with disabilities receives equal and dignified recognition in society.

Mission: To empower single and marginalized women with disabilities to rediscover their identity, live dignified lives, and build equitable communities.

Goal: To economically, socially, politically, and culturally empower single and marginalized women with disabilities.

Job Summary: Finance and Admin Officer

Pahichan Nepal is seeking a highly motivated and detail-oriented Finance and Admin Officer to join our team. The officer will be responsible for overseeing financial operations, ensuring accuracy, and maintaining compliance with accounting principles and the laws and regulations of Nepal. This role involves financial management, budgeting, administrative coordination, and ensuring smooth day-to-day operations within the organization.

1. Finance and Admin Officer - 1

Location: Kathmandu

Employment Type: Full-time 

Academic Qualification & Experience:

• Bachelor's degree in Business Studies (BBS) or Business Administration (BBA) with a minimum of 3 years of experience in finance and administrative work.
• Proficiency in Microsoft Excel, Word, and PowerPoint, along with experience in accounting software.
• Strong commitment to teamwork and effective communication skills.
• Demonstrated leadership, interpersonal skills, and the ability to work efficiently in a team environment.

Major Duties and Responsibilities:

• Ensure periodic reconciliation of advances, outstanding balances, and bank reconciliations, including matching, checking balances, and reconciling project accounts.
• Responsible for the timely settlement and follow-up of advances.
• Verify payment claims, ensure budget compliance, and prepare cheques or bank transfers.
• Maintain accounting records, prepare vouchers, and ensure proper filing and documentation.
• Ensure timely submission of taxes, statutory payments, and compliance with all regulations.
• Maintain financial records, including daily financial transactions, voucher preparation, and posting vouchers to accounting software.
• Ensure appropriate filing and documentation of financial records, maintaining proper custody, archiving with confidentiality and safety.
• Contribute to financial planning, budget forecasting, and monitoring, including follow-up on Budget Flow and Forecast (BFF).
• Develop financial management tools such as monthly fund requests, budget preparation, budget revision, and activity proposal development.
• Prepare supplementary financial information required for various purposes.
• Provide administrative support for project-related HR coordination and office management.
• Participate in meetings, training, and discussions to address operational and logistical issues.

Working Conditions:

• Frequent travel to project sites for financial monitoring or administrative assessments.
• Work with field teams to ensure financial and administrative compliance at local levels.

Job Summary: Madhesh Province Coordinator

Pahichan Nepal is seeking a highly motivated and experienced Province Coordinator to lead and oversee project activities in Madhesh Province. The Coordinator will be responsible for managing project implementation, coordinating with local stakeholders, and ensuring that program objectives align with the organization’s mission. This role involves community mobilization, advocacy, capacity building, and monitoring of project activities to empower single and marginalized women with disabilities. The ideal candidate will have strong leadership, teamwork, and problem-solving skills, along with experience in gender and social inclusion programs.

2. Madhesh Province Coordinator - 1

Location: Bara district, Madhesh Province

Employment Type: Full-time, Fixed – term contract

Academic Qualification & Experience:

• Bachelor’s degree in Gender Studies, Social Work, Development Studies, or a related field.
• At least 3 years of experience in program coordination, community mobilization, or gender advocacy.
• Proven experience in leading multi-stakeholder projects within marginalized communities.
• In-depth knowledge of gender equality, social norms, disability rights and human rights frameworks.
• Experience with international organizations, NGOs, or UN agencies is preferred.
• Fluency in Nepali and familiarity with the local language, with a good command of English.
• Strong leadership, facilitation, and team management skills.
• Ability to work in challenging field conditions and travel frequently within the province.

Major Duties and Responsibilities:

• Oversee the execution of project activities in districts of Madhesh province according to the work plan. 
• Manage and support the Field Coordinators, trainers, and project staff in delivering awareness campaigns, workshops, and advocacy initiatives. 
• Collaborate closely with partner organizations to align strategies, share resources, and resolve any challenges during project execution.
• Ensure that all project activities align with Pahichan Nepal’s mission and goals. 
• Organize capacity-building workshops, training sessions for local stakeholders such as community leaders, youth groups, and government representatives.
• Build and sustain strong partnerships with local government, community organizations, and consortium partners
• Monitor the progress of project activities to ensure they meet the set objectives and deadlines.
• Prepare and submit detailed monthly progress reports, collaborate with the M&E team to collect baseline and end-line data for impact assessment.
• Facilitate joint planning meetings and coordination efforts to ensure the success of the collective initiatives.

Salary & Benefits:

As per the rules and regulations of Pahichan Nepal.

How to Apply:

Interested candidates are invited to submit their CV and a cover letter detailing their qualifications and experience to pahichann@gmail.com by March 19, 2025.

We encourage applications from individuals of all backgrounds, including women, persons with disabilities, marginalized groups and are committed to creating an inclusive workplace.

Note: Only shortlisted candidates will be contacted.