Finance & Admin Coordinator
Details / requirements:
About the role
Reporting to the Operation Consultant, The Finance and Admin Coordinator will oversee the organization's regular administration and financial compliance
- Job Title: Finance and Admin Coordinator
- Period: This is a full-time position for 6 months commencing April 1, 2025 (until September 30, 2025) with the possibility of extension.
- Location: Applicants must be eligible to work remotely in the Asia Pacific region in their respective home country.
Salary is commensurate with qualifications and experience.
Key Responsibilities
1) Account Management
- Process expenses and income (Accounts payables and receivables).
- Enter data from financial transactions into the NFA accounting system regularly and accurately.
- Ensure the current budget is entered and updated.
- Complete monthly accounting processes.
- Complete monthly reconciliation for all balance sheet accounts each month.
- Ensure expenses are recorded to the correct accounts and funders each month.
- Allocate expenses to funders in accordance with donor requirements.
- Ensure processes are followed accurately, efficiently, and in a timely manner.
- Manage accounts payable and receivable, including payment of overseas invoices in foreign currency.
- Coordinate with the Auditor to complete the audit of the organization.
2) Project Design, Implementation and Financial Reporting
- Create project financial proposals.
- Support the preparation of the project financial reports.
- Participate in the evaluation of the procurement of goods and services.
- Maintain physical copies of all the project-specific expenses.
- Ensure that the projected income and expenditure follow the organizational policies.
3) Financial Planning and Reporting
- Contribute to the organisation’s annual and periodic financial planning process.
- Participate in the strategic planning process and prepare the organisation’s annual and multi-year budgets.
4) Operations
- Ensure the implementation of the following policies of the organization:
- Human Resource Policy
- Procurement Policy
- Travel Policy
- Financial Policy
- Create monthly timesheets for employees and interns.
- Keep track of the leaves, reimbursements, and other benefits of the employees.
- Prepare internal and external contracts with partners, vendors, consultants, and other service providers.
- Take notes of internal team meetings and prepare meeting minutes.
Position Requirements
1) Values
- Feminism
- Human Rights
- Social Justice
- Equality
2) Skills
- Proficient in the use of MS Office and accounting software (like Reckon)
- Communication and interpersonal skills
- Ability to emphathize with survivors, affected people, and persons with lived experience of marginalization.
3) Knowledge
- Knowledge of finance and accounting principles.
- Solid knowledge of financial analysis and forecasting.
4) Experience
- 5-7 years.
- Experience working with a non-profit organization.
5) Qualification
- Advanced degree in accounting or finance preferred.
- CA, CPA or any relevant degree is a plus.
How to apply
NFA values diversity, equality, and inclusivity. Applications are welcome from all backgrounds. We especially encourage people with lived experience of statelessness to apply. Please send your application in Word or PDF format to info@nationalityforall.org with the subject line “Application: Finance and Admin Coordinator”.
The application should include:
- a CV of maximum of 2 pages
- a cover letter addressing the above mentioned criteria (maximum 2 pages) (please include your monthly salary expectation)
- contact details for two referees
Note: Applicants failing to fulfill the above mentioned application submission criteria will be disqualified automatically.
Overview
| Category | Finance & Administration |
| Openings | 1 |
| Salary | Based on experience |
| Position Type | Fixed Term (with Possible Extension Subject To Funding Availability) |
| Position Level | Senior Level |
| Experience | 5+ years |
| Education | Advanced degree in relevant discipline |
| Posted Date | 03 Mar, 2025 |
| Apply Before | 10 Mar, 2025 |
| City | Lalitpur |
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