Admin Officer

Job Specification

Position: Admin Officer

Education Level: Minimum Bachelors in Business Administration (BBA) or Bachelor of Business Studies (BBS).

Experience Required: At least 2 years of experience

About Outlines Research & Development

Outlines Research & Development is an IT-based research and consulting knowledge company established in 2010. We specialize in Research, Information Technology, Management, Capacity Building, and Project Development & Implementation. We operate across various sectors, including Government, Finance, Cooperative, Education, Tourism, Development, and Private sectors. Our dynamic team consists of 15 staff members.

We are currently seeking a detail-oriented and organized Admin Officer to join our growing team.

Desired Qualities

• Knowledge of VAT, TDS, Income tax, taxation
• Adapt computer skills and proficiency using programs like google docs/spreadsheet
• Advanced math skills to keep accurate records and supervise the bookkeeping of an organization
• Strong verbal and written communication skills to interact regularly with clients regarding sensitive topics like billing and payments
• Excellent organization skills for maintaining clear, accurate and meticulous financial records for a company
• Multitasking in order to successfully handle multiple accounts, invoices and payments at various stages of execution

Job Responsibilities

• Manage Staff and administrative works effectively.
• Manage and supervise accounts and bookkeeping
• Control and organize office supplies.
• Manage and digitize important and confidential company documents
• Manage and maintain filing systems, both electronic and physical
• Schedule and coordinate staff and other meetings
• Record employee leave records and manage leave and holidays
• Supervise HR assistant on employee leave of absence trends to supervisor.
• Prepare and control business proposals and letters ( both english and nepali)
• Assist in resolving administrative problems

Other Duties

• Maintain polite and professional communication via phone, email, and mail.
• Prepare communications, such as emails, invoices, reports and other correspondence.
• Attention to detail for ensuring the accuracy of a company's records and invoices
• Communicating with clients regarding billing and payments
• Sending bills and invoices to clients.
• Creating and processing invoices
• Cross-checking invoices with payments and expenses to ensure accuracy
• Excellent efficiency for handling any accounting issues quickly with minimal interference
• Answer phones and greet visitors.