Human Resources (HR)/G4 logistics Office Clerk

Human Resources (HR)/G4 logistics Clerk (E1 – Internal and External)

British Gurkhas Nepal (BGN), UK Ministry of Defence

Apply before: 11 April 2025

Ref No: 97 Issued dates: 27 March 2025

Contents:

Location

About the job

Benefits

Things you need to know

Apply and further information

Location:

HQ BGN 

British Gurkhas Nepal (Pokhara)

Nepal

No. of Vacancies: 1

About the job:

Introduction: 

The postholder is responsible to the BGN HR Head and Quarter Master (Technical) (QM(T)) for day-to-day HR management / administration of all BGP Civilian Staff (CS) in QM(T) matters to ensure BGP carries out its core functions efficiently.

In BGN, our civilians underpin and facilitate our ability to recruit Gurkhas into the British Army and provide welfare services to their families and them.  We believe your unique experiences, view and understanding of the world could provide a vital perspective and contribution to our work.

We recognise that great minds do not think alike and are striving to increase our diversity representation at all levels.  As an equal opportunities employer we hire, train and promote people based on merit and inspire to create an inclusive workplace free of discrimination.

All job adverts in BGN are subject to fair and open competition.

This position is advertised at 37 hours per week.

Job description:

• Handle / Assist new and retiree’s / resignee’s CS documentation procedure. Maintain CS Personal Folders. Provide and update CS Kindred Roll to the HR Office and Medical Centre. Update of subsequent occurrences in individual’s record of supported by documentary evidence and/or authority.
• For new staff, checks must be made for accuracy/authenticity of their personal details including nationality, date of birth, marital status, dependant’s details and police report before offer of employment. Any discrepancies must be brought to the attention of QM(T). Ensure all files, letters, recruitment and promotion documents are sent to the HR Office for record keeping. Ensure each CS provide Clearance Certificate, PF Withdrawal Form and BGN ID Card before their discharge date.
• Ensure that Job Vacancy notice is displayed prominently, collect applications, make calls to selected candidates and inform them about the time and venue for the Interview. Provide relevant documents to the sift and interview board. Arrange medical test for new entry and recruitment process if medically fit. Send all completed documents to the HR Office for record keeping.
• Maintain BGN(P) CS Leave record and distribute quarterly Leave statement to all BGN(P) CS Heads of Department.
• Ensure that Monthly pay slips are distributed to BGN(P) CS on time.
• Collect and check Department’s OT authorities and TOIL records. Ensure Monthly OT claim, on call allowances and substitution pay reaches the HR Office by 12th day of each month.
• Prepare Casual Staffs pay slips. Prepare Casual Labourers contract papers, attendance sheets and pay slips. Assist BGN(P) Priest to prepare paper works on working schedules during Dashain and Tihar (Religious) Festivals.
• Ensure all CS are covered for Dental/Accident insurance and action renewal of cover well before expiry of the policies. Also assist CS for making of Personal Account Number (PAN), Employees Provident Fund (EPF), Citizen Investment Trust (CIT) Cards and Loan processing.
• Any other duties as directed by HR Head and Line Manager.

What you will be doing:

Additional G4 logistics Responsibilities:

• Responsible for monthly checking of invoices and calculate / arrange P1923 for payment action of G4 RACs such as (conservancy, tailoring, minor local purchase, office supplies, fuels, LP gas etc). Also responsible for preparing P1923 of Recruiting bills, various T&S Bills during Recruiting period.
• Raise appropriate charges through AFO 1680B for rent of BGN(P) Canteen, disposal of waste oil and local contractors' tax.
• Deal with routine queries from BGN Contract Cell regarding BGN(P) Contract matters.
• Prepare reports on GC SPF (Singapore) and British Army (BA) recruiting expenditure on (G4 Logistics) and submit to CIVSEC on completion of Recruiting.
• Responsible to hold GORs Quarterly Messing Meeting in liaison with the QM/Messing Officer and the Master Chef and produce/circulate meeting minutes to BGN(P) HODs.
• Assist the CS HR Head/CIVSEC BGN while co-ordinating visit programme of CS Pay Review Team in various local areas.
• Stand in for QM Ch Clk, Ops Manager and QM Clerk during his/her absence.
• Any other duties as directed by HR Head and Line Manager. 

You will be an individual with energy, enthusiasm and experience who will relish the opportunity of working in BGN and thrive in a challenging environment.  The Human Resources (HR)/G4 logistics clerk follows the instruction given by the Line Manager, adhere to job description for guidance and contribute diligently towards the team.  The individual must be able to demonstrate the behaviours which is available as a link below.

You must have:

• Excellent written/ spoken English and Nepali language skills.
• Excellent IT knowledge using MS Office tools (Including Outlook, Excel & Word)
• Proven experience, qualifications, and training is preferable for this role to deliver the job responsibility effectively and efficiently.
• You will be assessed on your English language skills and IT knowledge and skills through a Practical Assessment to qualify for interviews during the sifting and selection process.
• Individuals with college education +2 and exposure to IT working culture with established organisation are encouraged to apply for this job.

Behaviours:

We will assess you against these behaviours during the selection process: Click the link for details. 

Success Profiles 

• Managing a Quality Service 
• Communicating and Influencing 
• Working Together 
• Making Effective Decisions

Benefits & Working Environment: 

Salary 95,534.00 NPR per month (Permanent). 

• Gratuity after completing three years of service. 
• Dashain Bonus & Retirement Funds (EPF & CIT). 
• Annual leave 25 days and public holidays 10 days.
• 100% reimbursement of medical expenses for the employee and limited reimbursement for immediate family members (spouse and children).
• Child allowance of NPR 3,000.00 per child up to 18 years.
• Please be advised that the Department is conducting a review of all terms and conditions and pay-related allowances which could impact on those allowances that the post currently being advertised attracts.

Things you need to know:

Security Check: 

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is a Govt of Nepal Police Report for employment in Nepal.

Selection process details:

You will be assessed on your English language skills and IT knowledge and skills through a Practical Assessment to qualify for interviews after the sifting for the selection process.

This vacancy uses Success Profiles to assess your Behaviours and Experience.

Success Profiles (please ensure you have read this and are well conversant to the behaviours asked for)

Candidates will be required to provide Prior Employment details to include job history; qualification details and previous skills and experience using the BGN Application Form ONLY. NO CV’s to be attached.

Candidates will be required to provide a statement of suitability of Maximum 400 words. Please provide experience relevant to the role.

Nationality requirements:

Open to Nepali nationals only.

Apply and further information:

• Please use this Application Form. 
• Please include “Job Advert 97” in your subject line.
• No CV and Certificates to be attached.
• Fully Completed Application Forms are to be emailed to:
• bgn-hr-groupmailbox@mod.gov.uk
• Incomplete Application Forms will not be looked at.
• Selection will take place by month of April or early May 2025.

Applicants who influence or manipulate the selection/recruitment process in any form/way will be disqualified for this job and future employment with BGN.

Contact point for applicants:

Email: bgn-hr-groupmailbox@mod.gov.uk