Human Resource Assistant

DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world. DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All our positions are therefore subject to stringent vetting and reference checks.

Scope of Work

USAID BIODIVERSITY

USAID Biodiversity will conserve nature, enhance human well-being, and safeguard Nepal’s biodiversity to improve the health of ecosystems, fight environmental crime, and improve the ability of communities to prepare for and adapt to impacts caused by climate change and natural disasters. The activity will achieve measurable conservation targets within the biodiversity-rich, terrestrial, and freshwater ecosystems in and around the Chitwan-Annapurna Landscape, Kailash Sacred Landscape, Terai Arc Landscape, and the proposed Karnali Conservation Landscape while increasing resilience to climate change and contributing to the inclusive and sustainable development of the Nepali people. To accomplish this, USAID Biodiversity will implement activities aligned with three mutually interrelated and reinforcing objectives: Improve the health of ecosystems (Objective 1), Strengthen environmental crime control and natural resource safeguards (Objective 2), and enhance the climate resilience of natural and human systems (Objective 3).

1.  Objectives of the assignment 

The Human Resources Assistant will support the Human Resources Manager in the overall management of human resources, including the recruitment and onboarding of staff, implementation of HR/admin policies and procedures ensuring compliance with DAI, USAID and GoN rules and regulations, and provision of operational/administrative support during project events, meetings, and workshops, as requested.

2.  Tasks & Responsibilities

• Assist the Human Resources Manager with recruitment, onboarding of new staff, orientation, performance reviews, leave tracking, and disciplinary actions in compliance with USAID rules and regulations, DAI policies, and local labor laws.
• Facilitate and support hiring efforts by helping schedule interviews, coordinate interview logistics, collecting and verifying required documentation, checking references, and verifying salary histories
• Assist in preparing offer letters and employment contracts, HR-related reports, HR Policies, memos
• Provide support for vacancy publication in the online Job portal and print media 
• Assist to maintain personnel files in hard copy and TAMIS for all long-term and short-term project staff.
• Prepare induction schedule for newly appointed staff and coordinate with concerned department leads as necessary
• Support/coordinate the timely submissions of performance management plans for all staff
• Support the timely collection and submission of monthly timesheets from all project staff
• Coordinate with the Admin team to issue the staff ID and Business cards
• Assist in addressing and resolving employee queries and concerns related to HR policies and procedures
• Support processing of staff insurance under Group Personal Accident Insurance/ DBA and Medical Insurance 
• Manage and process staff’s medical claims in a timely manner and keep track of reimbursements
• Assist in maintaining and keeping track of leave records of project staff 
• Maintain and update staff contact details in TAMIS 
• Provide operational/ administrative support during project events, team building, meetings, or workshops, if needed
• Assist in ensuring compliance with labor laws, regulations, and DAI policies. Assist to carry out labor audit if needed
• Support project team in HR related issues
• Assume key responsibilities during the leave coverage of HR Manager
• Other duties as assigned by the Human Resources Manager, Director of Operations and Chief of Party

2.  Qualifications 

• Bachelor’s degree and 3 years of relevant experience or PCL/+2 and 11 Years of relevant work experience (NB: For marginalized/excluded groups: 2 Years’ experience with Bachelor’s Degree and 10 Years of experience with PCL/+2 Degree) 
• Experience working with international organizations is preferred
• Experience working on USAID-funded programs is an advantage
• Knowledge of Local Labor Law and/or Legal Regulations on labor is preferred
• Excellent verbal and written communication skills in both Nepali and English 
• Highly computer literate with advanced e-mail, word processing and spreadsheet management skills
• Excellent communication and interpersonal skills
• Excellent organizational skills
• Commitment to values: integrity, responsibility, excellence, and global citizenship

Application link:

https://fs23.formsite.com/OLJTgx/z0tldshvlc/index

Application instructions:

Please select the position for which you are interested in applying for, fill out the required information and upload your CV. Only shortlisted applicants will receive notifications on the next steps.

Interested candidates should submit their application no later than June 29, 2023. 

Women and persons from excluded groups are encouraged to apply.

Consistent with DAI’s commitment to attracting and retaining staff from all races, ethnicities, castes and backgrounds, DAI may adjust eligibility requirements to allow for applicants from excluded groups.  In these cases, the Scope of Work and vacancy announcement will clearly indicate the minimum requirements according to the Country Compensation Plan as well as the revised minimum requirements for applicants representing an excluded group. DAI promotes workforce diversity and in Nepal, DAI considers excluded groups to be women, Dalits, indigenous ethnic minority groups, Madhesi, Muslim, persons with disabilities, people living in remote areas, and sexual and gender minorities.