HR Officer

Duration: Initially one year with possibility of extension

Reports to: Human Resource Manager  

Introduction

People in Need (PIN) is a non-governmental, non-profit, international organization founded in the Czech 1992. PIN arrived in Nepal as part of a humanitarian response to the April 25, 2015 earthquake. Since its inception in Nepal, PIN has had a strong role in designing and facilitating systemic solutions advocating for and addressing the needs of vulnerable populations affected by disasters including person categories who live in geographically remote areas of the country, historically marginalized ethnic groups, and those marginalized because of their age and/or gender identity. Currently, PIN Nepal is implementing programmes under three strategic pillars 1) Emergency response and recovery, 2) Climate resilience, and 3) Civil society and inclusive governance. PIN Nepal team works in and promotes strong partnerships with civil society, Government of Nepal, academia, private sector and other key stakeholders in Nepal. Together with them, PIN Nepal has become one of the pioneer organizations advancing programmes such as landslide disaster preparedness and anticipatory action, climate and flood resilient housing, durable local solutions, climate change modelling for more inclusive and efficient local decision-making, girls and inclusive education, waste management and circular economy approaches. PIN is strongly committed for safeguarding of children and vulnerable adults, including persons with disabilities, in line with its safeguarding framework and child protection policy.

 Scope of Work

Under the direct supervision of Human Resource (HR) Manager, the Human Resource Officer (HRO) will be providing support to HR Manager to smooth recruitment process ensuring actions are following local labor law, performance management, and support on day to day HR administrative functions.

 All PIN staff agree to:

• Comply with all relevant PIN policies, Country Program Policies, and guidelines related to their position.

• Show a strong commitment to the inclusion of all groups within Nepal and dedication to PIN Nepal’s Inclusion Guidelines.
• Strive for quality in all aspects of their work and ensure the highest quality performance of the Country Program.
• Maintain a positive attitude and promote a professional & productive working environment across all staff, departments, and among all of PIN’s partners.
• Adhere to PIN Code of Conduct and key policies including Anticorruption Policy, Child Protection Policy and Safeguarding Policy.

Main Responsibilities/detailed task

Recruitment

Support all phases of recruitment process and ensures the quality standard of all the procedures, providing relevant guidance to other team members.

• HRO is responsible that the recruitment in Nepal follows HR guidelines, Internal Recruitment Policy, Safe recruitment policy and PIN RDD Competency Model;
• Following on HR planning, HRO supports publishing vacancy post in all relevant media, uses the PIN recruitment software to manage the application;
• Together with hiring managers coordinates the individual rounds of interviews, sets the most adequate method or techniques of testing required competencies/qualifications for the position (technical test, practical tasks, video questionnaires etc.); coordinates the evaluation of each round;
• Support for the background check (Watchdog) is done and that the formal references are collected and checked both internally and externally before hiring of the new colleague
• Draft all employment contract and conditions related information, clarifies the candidate´s expectations and requirements; guarantees the information is clarified before offer is made;
• Properly document the recruitment and promotion events;
• Maintaining and archiving relevant documentation of recruitment procedure;
• Takes Admin role in HRIS for onboarding new staff and coordinate with PIN global HRIS team to ensure the smooth functioning of the systém;

Induction, Probation Period

Support on the induction procedures, coordinates with other support departments, supports adaptation phase

• HRO provides new staff with guidance through all steps of the induction procedures using relevant check-lists and following updated PIN procedures, summarises this in written form for new staff;
• Coordinates this procedure with other relevant departments and members of management
• Keeps track of the dates of the end of Probation period and communicate with the Line Managers conducts Probation Period Evaluation with new staff;
• Keep track of the completion of induction training and e-learning system within probation period;

Evaluation & Capacity Development

• The HRO supports, the Performance evaluation procedures are properly applied in a timely manner twice per year;
• With coordination with HRM, provides information about available capacity development tools to both employees and their line managers, and links them to the external providers of services such as coaching, mentoring etc.;

• Educated to Bachelor degree level or above preferably in a related field (HR, communications, management, political science, humanitarian/development work);

• A minimum of 2-years’ experience in Human Resource department in INGO sector

• Strong understanding of humanitarian/development standards and principles; excellent orientation in UN cluster system and in the existing international legal and conceptual frameworks;
• Excellent communication and influencing skills using evidence-based methods;
• Solid knowledge of accountability processes;
• Proven strong interpersonal, negotiation, promotion and diplomacy skills;
• Fluent in both English and Nepali.

Behaviour competencies

• Results orientation;
• Initiating action and change;
• Ability and willingness to learn;
• Team-work, interpersonal skills;
• Communicating with impact and respect;
• Analytical skills, sound judgement;
• Flexible, proactive approach;
• Gender and cultural sensitivity;

Core Values

• Respect diversity and inclusion;
• Have high level of commitment and integrity.

EMPLOYMENT CONDITIONS AND BENEFITS

• Salaries are according to People in Need Salary Scale. Candidates will be informed about the salaries in the beginning of the recruitment process
• Health insurance for both in-patient and out-patient care with maximum benefit limit of NPR 500,000.00 per year per person (Including dependents)
• Accident insurance for all injuries during work time NPR 3,000,000 per year (For Staff only)
• Compensation leave for working overtime when requested by the Line Manager
• Maternity, Paternity and mourning leave as per the labour law
• Communication or internet allowance on monthly basis (Reimbursable)
• Capacity Building program, both internal and external trainings - Induction training, internal online opportunities, such as access to e-learning platform and live webinars
• International environments with opportunities to learn from other country programs and HQ office in Prague
• Per diem for working outside of the duty town depending on the location. Full reimbursement of accommodation and transportation during business trips (as per the organization’s policy)
• Friendly and fair environment in small collective structure where everyone knows each other
• Work hours are from 9:00 am - 5:00 pm, Monday to Friday with 30 mins break for lunch

How to Apply

Submit an updated CV and Motivation letter before the deadline of January 8, 2025. Please note, that applications will be reviewed on a rolling basis, and should a suitable candidate be found before the official closing date, the advertisement might be withdrawn before the deadline thus early submissions are strongly encouraged. No phone calls will be entertained. PIN promotes equal opportunities. Women, Dalits, Minorities (ethnic, sexual & gender), Janajati, persons with disability are strongly encouraged to apply! People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct, and is committed to promoting the welfare of children and adults with whom People in Need is involved. People in Need expects all staff to perform job duties and responsibilities following the People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.

Note- If you need reasonable accommodation (especially for people with disability) to proceed with our recruitment process, please mention so in the cover letter.