Grants and Finance Coordinator (national position)

Position Title: Grants and Finance Coordinator (national position)

Location: Kathmandu, Nepal, with travel to districts 

Department: Finance 

Reports to: Lead of Operations 

Project: Hamro Samman

BACKGROUND:  

Hamro Samman (HS) is a six-year counter-trafficking in persons (CTIP) project implemented in 10 districts in Nepal. The project is implemented by Winrock International, with generous support from the American and British people through the United States Agency for International Development (USAID) and UK Aid, since July 12, 2017. During the extended period from March 12, 2023, the project is solely funded by USAID. The objectives of the project are:  Strengthening national, provincial, and local Governments of Nepal (GON) efforts to combat trafficking in persons (TIP); Improving civil society organizations (CSOs) advocacy and engagement to address TIP; Increasing private sector (PS) partnership to service TIP survivors and at-risk populations.

POSITION SUMMARY

Position Purpose: 

The Grants and Finance Coordinator will work with the Lead of Operations ensuring compliance of local laws, policies, and procedures in accordance with Winrock International and USAID.

Position Overview: 

The Grants and Finance Coordinator will support grant activities in Winrock Hamro Samman and it’s implementing partner organizations (sub-grantee and sub-contractor) by ensuring the financial and grants management and information systems are in place and functional. Grants and Finance Coordinator will be responsible for implementing an inter-agency fraud risk prevention, mitigation, and response plan. The position is responsible for receiving and reviewing partner expenditures and reports and support to preparing consolidated financial reports for the donor. This position is also responsible for reviewing expenses claims, advances and payroll management of the Project.

POSITION RESPONSIBILITIES

Major Responsibilities

Financial Management Systems (20%):

• Assist in implementing and maintaining in-country policies, procedures, forms, and record maintenance systems that adhere to Winrock International and USAID standards and requirements. 
• Review all expenses, advances, and claims, ensure all receipts for accuracy, relevance, and legitimacy; ensure completeness of the documents as per the Organization’s Policy and procedure
• Payroll: Review staff timesheets for proper signatures and allocation information. Calculate, execute, and record all salaries and accrual/use of fringe, including monthly amounts, bonuses, gratuity, etc. in compliance with signed Employee Agreements. Maintain all records in accordance with Winrock, USAID, and Nepali requirements.
• Responsible for managing the disbursement of funds to partners in line with payment schedules and any other requirements

Grants Management (80%): 

• Lead the sub-granting process for all implementing partners in coordination with the program grant focal person and lead -finance and administration,
• Assist in the preparation of USAID-requested projections, estimates, VAT tax forms, budget modification requests, etc. on a routine schedule and as requested by FAM.
• Conducted pre-award assessment and checked other due diligence of apparently successful applicants/proposed sub-grantee and financial close-outs ensuring all requirements of the agreement.
• Reviewing and preparing project financial proposal against program description to ensure cost principle and correctness of allocated cost.
• Develop and maintain grant tracking and monitoring systems to ensure compliance with grant and audit requirements.   
• Review financial transactions and reports of partners that were authorized, recorded, and have adequate supporting documentation, 
• Responsible for managing cash flow with the preparation of cash flow coordination with the grant’s focal person.
• Develop and maintain strong working relationships with all grant’s focal person, program management, COP, and DCoP providing sound advice on grant financial management and compliance

Training and Capacity Building:

• Identify financial management capacity gaps and training needs assessments for both finance and non-finance partner staff and provide hands-on support and training for proper and effective use of resources
• Conduct support to Hamro Samman and partner offices to reconcile accounting records and provide relevant technical support at such intervals as may be required

Subaward Financial Reporting:

• Review of financial reports and transactions by implementing partners
• Consolidation of financial reports objective-wise and assisting to prepare donor quarterly and annual reports.
• Ensure donor compliance during reporting in terms of templates and budgetary ceilings as applicable

Monthly Financial Reporting:

• Prepare a soft copy of the monthly financial report. 

Other duties as assigned as line manager.

POSITION QUALIFICATIONS

Education:

• Bachelor’s degree in financial management or related field.

Experience:

• Minimum 5 years of professional experience in Financial and Grants Management  in leading financial and grants management of donor-funded programs. 
• Minimum of three years’ relevant experience knowledge or familiarity of USAID procurement process, including Grants Under Contract.

Computer/Technical Skills: 

• Expertise in Microsoft Word, Excel, PowerPoint, and other office packages.
• Strong computer skills, especially with accounting software such as Quickbooks, spreadsheets, and financial analysis  

Communication Skills: 

• Strong Coordination and effective communication skills required

Language: 

• Excellent written and oral communication skills in Nepali and English are required 

Required Travel: 

• Readiness to travel frequently 

Position-Specific Skills:

• Experience of working in international projects to the highest ethical standards 
• Experience on USAID project is preferred
• Experience on Quick book
• Ability to do the best negotiation to fit the organizational objectives
• Sound knowledge of donor contracts, financial and accounting regulations, and procedures
• Strong recording and documentation skill required
• Knowledge of and adherence to USAID and Winrock International’s code of ethics, and specifically child safeguarding and trafficking in persons provisions covered in the project agreement. 

Physical Demands:

• Office environment with continual sitting, meeting including travels to districts.

TO APPLY:

The deadline for submission of applications is Saturday 10 February  2024. However, applications will be reviewed on a rolling basis and Winrock/HS reserves the right to make an offer prior to the closing date for applications. Applicants are thus encouraged to submit their applications at the earliest opportunity.

To apply, please submit up- to- date CV and covering letter explaining your suitability against the essential criteria in the job profile to hamrosammanjob@winrock.org referencing in the subject “Application for Grants and Finance Coordinator” by the deadline.

Only short-listed candidates will be contacted for further interview process. This position is subject to funding availability.

Winrock is an equal opportunity employer. We are committed to providing equal employment opportunities for all people and value diversity and inclusiveness. Winrock recruits, employs, trains, promotes, and compensates regardless of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law.  

At Winrock we have a clear mission: Empower the disadvantaged, increase economic opportunity, and sustain natural resources through unwavering dedication to accountability, equity, innovation, integrity, and transformation.  

Winrock knows that its success comes from the hard work and steadfast dedication of its diverse workforce. Winrock remains committed to maintaining diversity, inclusion, and equity across the entire organization.  

All employees should adhere to USAID, and Winrock International’s code of ethics, and specifically child safeguarding and trafficking in persons provisions covered in the project agreement.