FINANCE OFFICER

Finance  Officer - GOAL, Nepal

Vacancy Announcement

PROGRAMME BACKGROUND:

GOAL is an international humanitarian agency, based in Ireland, dedicated to alleviating the suffering of the poorest of the poor. Since its inception in 1977, GOAL has responded to virtually every major natural and manmade disaster in the developing world.  Besides Nepal, GOAL currently works in 19 other countries on emergency relief and development programmes.

After the damage happened due to the subsequent mighty earthquakes in Nepal on 25th April and 12th May 2015, GOAL has initiated a rapid response to the earthquake to address the needs of the communities in the remote areas. Following the relief phase, GOAL is working on shelter re-constructions and repair works in Rasuwa and Ramechhap District of Nepal through ECHO and DFID funded projects respectively.

OVERALL RESPONSIBILITIES;

S/he is responsible for the Finance Department to ensure smooth financial, accounting and administration operations of the organisation building accepted systems and procedures for the organisation as well as for the partners. S/he will be responsible for partners monitoring in terms of Accounting/Financial Management, HR and Administration. FO will report directly to the Financial Controller of GOAL Nepal. 

KEY RESPONSIBILITIES; S/HE SHOULD BE ABLE:

Administrative Finance

• FO will be responsible for making payments in cash and bank to all vendors, suppliers, consultants.
• To keep track of all financial records, both in relation to petty cash and other regular expenses;
• To make accounting entries in the computerised package.
• Handling petty cash and making weekly reconciliation.
• To handle TAX clearance and other compliances with Government and other concerned departments;
• Reconciliation of staff advances and making necessary entries.
• To administer employee files and other files and records in order to ensure accurate payment of benefits and allowances - review personnel records: [Staff contracts, leave reports, training, time sheet, travelling documents]
• To provide appropriate support on procurements, maintain the Assets and Inventory list and supervise the inventory of store items & ensuring regular verification;
• To resolve accounting discrepancies and irregularities, ensuring that all bills submitted by staff are legitimate and correct;

Partners Payment:

• Arrange for fund transfer to partners following procedures as per Financial Guidelines.
• Preparation of documents and ensuring that same support partners payments to include payment request format and sign off by PO, agreement, budget forecast etc.

Finance Monitoring of Partners

• Visiting the partners regularly in order to ensure the transparency and accountability in terms of utilising the funds and writing reports mentioning the action points.
• Providing training to partners and also implementing different monitoring tools ensuring efficient utilisation of funds.
• To provide overall supervision and guidance to the implementing partner NGO where required.

Reporting & Documentation

• To prepare financial statements for all projects;
• To assist Financial Controller for budget planning along with forecasting of the same  and reporting and to assist the NGO on the same;
• Monitor and ensure project and administrative spending are in line with agreed budgets, identify potential project under or over-spends
• To assist Financial Controller in preparing the  regular financial reports, customised periodic reports and submit in timely manner;
• Provide regular updates to the Financial Controller on all finance-related matters.

Financial Management and Audit

• To deal with banks and carry out monthly bank reconciliation of existing bank accounts;
• To assist Financial Controller in  the financial audit preparation, coordination and finalisation process;
• To work on cost saving where ever possible and work together with the team for all other potential cost saving measures;

REQUIRED QUALIFICATION FOR THE VACANT POSITION:

• Nepali Citizen;
• Minimum Master’s Degree in Business Administration, Accounting or Management;
• Experience working with an International NGO or other donor agency;
• Fluent in English & Nepali languages written and spoken;
• Having 5 years relevant experience in the field of Accounts and Office Administration;
• Be familiar with institutional donor financial requirements;
• Familiar with windows based accounting packages;
• Good in Office Package (Word, Excel, PowerPoint, Internet and Email);
• Familiar with busy working environment, handling with pressure of works and meet the deadlines; and
• Good in communication with people from diverse community and place.

DURATION: The initial contract will be for 6 months, with the option to extend based on the satisfactory performance and availability of funding.

CONTRACT DATE: Immediate

TO APPLY

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document.

Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.

Salary and benefits will be commensurate with relevant experience and existing GOAL Nepal salary scales.

GOAL is an equal opportunities employer and will welcome applications from competent persons from all sections of the community.

Application Procedure

Applicants for this position are required to submit a letter of application stating why you feel you are suitable for this position  along with up-to-date Curriculum Vitae highlighting the projects/programmes worked on of similar nature. Interested candidates must submit their applications by 25th September 2015, COB. The applications should be sent by e-mail to hrnepal@np.goal.ie with “FINANCE OFFICER” in the subject box.

Due to the volume of applicants expected, only successful candidates will be notified for interview.