Finance Officer

Vacancy Announcement – Finance Officer

The International Foundation for Electoral Systems (IFES) is an International NGO that supports the building of democratic societies around the world. Since 2006, IFES Nepal has worked with the Election Commission of Nepal (ECN) and local civil society partners to enhance citizen participation and strengthen civil society, governance and transparency. 

IFES Nepal is seeking a Finance Officer to support program implementation, review subgrant financial reports and support in IFES Nepal’s overall financial management. This position will be under the direct supervision of the Finance Manager and will be full-time. 

Roles and Responsibilities:

·         Prepare cash disbursement voucher to Vendors/Suppliers/Consultant as per Financial Management Policy and enter valid account code, Project Code, on all vouchers according to the chart of accounts.

·         Prepare travel and business advance to the staff with all the necessary supporting.

·         Ensure the tax calculation and deduction on the source of payment as per the Income Tax Act of Nepal. Preparation of Tax, cheque, and deposition on time.

·         Check petty cash vouchers, receipts, and replenish to established levels upon receipt of replenishment request from petty cash holder.

·         Help review sub-grant financial reports on a monthly basis to ensure that are up to date, comprehensive, and Maintain copies of sub-grant financial reports and other relevant records in electronic format

·         Assist to develop and maintain sub-grant tracking system that provides information for the comparison of budget vs. actual expenditure;

·         Report regularly to Finance Manager and as required to the Country Director/Deputy Country Director; 

·         Assist in compilation of monthly financial reports to IFES headquarters; 

·         Assist in tracking and controlling IFES accounts;

·         Provide financial assistance for project workshops and consultant trips, including liaising with and paying vendors, ordering and purchasing supplies, handling reimbursements or travel functions; 

·         Other relevant duties as assigned by the Finance Manager

Qualifications and Requirements:

·         Bachelor degree in accounting/ financial management or a relevant business field, masters preferred;

·         At least four or more years of proven working experiences as finance officer/accountant overseeing financial management and processes in international organizations (INGOs);

·         Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members;

·         Proven ability to solve problems independently without direct supervision;

·         Proficiency in QuickBooks (QB) accounting software and MS Office package with advance working knowledge, particularly in Excel;

·         Excellent and fluency in speaking and written English skills; and

·         Ability to manage multiple tasks and meet deadlines.

This position is opened for Nepali nationals only and is based in Kathmandu with potential for some travel outside Kathmandu.