Finance Manager (National Staff)

Job Title

Finance Manager (National Staff)

Classification Level

8

Organizational Unit/ Duty Station

(Department / Regional Office / Delegation.....etc.)

IFRC/DRC office Kathmandu

Immediate Supervisor’s Title

IFRC/ DRC Country Manager

Technical Manager’s Title 

(if applicable)

ICA, Denmark

Number of Technical Reports 

(if applicable)

NA

Number of Direct Reports

(if applicable)

1

Number of Indirect Reports 

(if applicable)

2

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192-member National Societies. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.”  The IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas.  The IFRC also has country cluster delegation and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

The Finance Manager in IFRC-Danish Red Cross reports to the Country Manager and is responsible for the Finance, administration and logistics management for the organisation.

The Finance Manager in Danish Red Cross Country Office (DRC CO) is a direct manager for the DRC CO Senior finance officer and provides supervisory support to the Admin and Logistics Officer, as well as Driver. They are overall responsible for well-functioning of DRC CO finance, logistics and administration as well as supporting the Nepal Red Cross Society (NRCS) in financial management and capacity building for the effective development of programmes and NRCS/DRC partnership

Financial Management-

• Overall responsible for DRC CO meeting all DRC, donor and partners guidelines and requirements to financial management of DRC CO and programmes including:
• Ensure DRC financial policies and rules/Standard Operational Procedures are followed and the financial management within the DRC /IFRC is legal (in line with government laws and regulations). Stay abreast of new DRC/ partner guidelines.
• Oversee the fund flow of the DRC CO project at all cost centres (HQ, CO and NS) and programmes in accordance with budgets, maintaining accounts and programme contracts/agreements.Ensure review, quality assurance and timely submission of all consolidated budgets, cash requests and consolidated financial reports produced by DRC cost centres for Nepal projects. 
• Develop and oversee implementation of DRC CO budget and revise it as necessary. Ensure cost efficiency and correct allocation of shared costs to relevant programmes/budget lines. 
• Monitor DRC CO project and programme budgets and expenditure, ensure compliance and advise on budget performance and, if applicable, suggest budget revisions through the DRC CO.
• Prepare consolidated budgets for proposals / new programmes.
• Ensure timely monthly reporting of all transactions in the DRC CO accounting system and the reconciliations and monthly reports. Become the super user of DRC CO accounting system and support DRC CO Finance and Admin Officers in using of system.
• Develop and supervise implementation of DRC CO internal control mechanisms and report back to management if any irregularity identified. Ensure that the DRC anti-corruption policy is implemented and understood and followed by all DRC funded staff in Country Office and NRCS.
• Manage audit process for programme financial and performance audits covering expenses at all DRC cost centres, including tendering process for auditors, review of draft Audit statements and implementation of audit recommendations.
• Contribute to the annual and quarterly DRC CO programme progress reports.
• Manage bank accounts required for the DRC CO/programmes including creation of new accounts and timely closure of accounts no longer required in line with DRC/IFRC processes. 
• Review cash and bank payments and workflow invoices and ensure the accuracy of physical cash balances. Co-sign for DRC bank accounts in Nepal.
• Prepare tax declarations and ensure timely submission of correct payments to the tax authority.
• Work closely with NRCS to ensure that DRC funds transferred to NRCS are used and accounted for in accordance with approved budgets and provisions outlined in the project documents.
• Support DRC Head Quarters in Anchor budget process and grant allocation.
• Proactively contribute to financial development in DRC e.g. by participating in DRC HQ finance meetings physical and online.

Capacity building-

• Identify capacity development needs and subsequently suggest, design and assist DRC CO in building capacity of NRCS where applicable.
• Pro-actively support NRCS in follow up to audit recommendations and overall development of financial management system and control mechanisms.

Administration-

• Develop and oversee implementation of relevant administrative procedures for the smooth management of the DRC CO including: 
• Ensure that all DRC CO obligations with respect to the contracts & project agreement concerning administrative procedures are properly carried out.
• Supervise procurement of goods and services following standard practices and keeping documentation to full audit trail standards.
• Supervise organising of DRC CO travels, field trips, meetings and visits to Nepal (visas, accommodation, transportation etc.).
• Ensure effective administrative and logistics support to international staff (delegates and consultants).
• Overall responsible for proper fixed asset management (including fleet management).
• Ensure briefings and support to all staff on administrative and security issues.
• Overall responsible for finance and admin filing system and maintenance of DRC CO files.

Human Resource Management –

• Direct line-manager for DRC CO Senior Finance Officer; and supervision of other assigned support staff (as required). 
• Responsible for supervision of staff performance and ensuring delegation of tasks and secure priority of tasks and time for the individual staff.
• Responsible for elaboration of job descriptions, contracts, salaries, insurance, official registrations, tax payments, leaves etc. in collaboration with the IFRC HR and DRC Country Manager.
• Employ local finance and admin/support staff as required. 
• Work with the Country Manager to conduct annual staff appraisals with the finance and administrative/support staff and also develop HR development plans.
• Stay informed on and ensure DRC CO compliance with the government rules & regulations related to national and international staff (labour & tax laws, visa, stay permit etc.).

Coordination-

• Coordinate and collaborate with NRCS, Consortium partners, IFRC, DRC CO and HQ colleagues and pro-actively build excellent team working relationships.
• Attend and actively participate in the staff meetings.

Other-

• Observe all appropriate IFRC/DRC HR and security policies and guidelines, particularly with regards to security/safety and health/insurance. 
• Support DRC HQ in implementation of the new Document Handling System- Atlas
• Any other relevant tasks assigned by DRC Country Manager.

Actively work towards the achievement of the Federation Secretariat’s goals

Abide by and work in accordance with the Red Cross and Red Crescent principles

Perform any other work-related duties and responsibilities that may be assigned by the line manager

Education

Required

Preferred

• Master's Degree or higher in finance/accounting/ business administration

YES

Experience

Required

Preferred

• Minimum 5 years of extensive experience in a managerial role in finance and accounting

YES

• Proven experience in the development and management of financial systems and software packages

YES

• Solid experience in developing and executing project and programme budgets and scrutiny of financial reporting and financial planning.

YES

• Solid experience in delivering consolidated financial reports with expenditures in several currencies

YES

• Proven experience in managing and supporting finance and admin staff

YES

• Experience in capacity building of finance and non-finance staff 

YES

• Experience in working in an international organisation

YES

Knowledge and Skills

Required

Preferred

Technical knowledge and experience in facilitating, supporting, supervising/ monitoring activity plans and budgets

YES

Understanding of the principles of risk management in relation to projects and program finances, and experience of their practical application

YES

Excellent computer skills (MS Office package, Word, Excel, Presentation, database, Outlooks).

YES

Knowledge and experience of ECHO, DANIDA and other major donors’ requirements.

YES

Languages

Required

Preferred

• Excellent written and verbal knowledge and command of English are essential. Fluency in Nepalese with good spoken and written command.

YES

• Excellent analytical, team working and communication skills. Flexibility and adaptability to changing situation and self-motivation

• Ability to work in an organised and systematic manner

• Excellent networking and facilitation skills

• Ability to work in demanding situations and sometimes under pressure and meet deadlines