Finance Manager

Terms of Reference

About YUWA

Established in 2009, YUWA is a registered not-for-profit, purely youth-run and led organization that promotes youth participation through empowerment and advocacy. YUWA was born out of a group of committed youths, unofficially working in this sector since 2005. The initial focus was to develop the leadership skills of the youths involved, to train as youth activists, and to advocate for change, thus resulting in a wide and diverse array of knowledge, skills, and experience in this sector. It led to the realization of the seriousness of youth issues and the need to act, which finally took the shape of YUWA.

YUWA currently works in three thematic areas: Active Citizenship, Sexual and Reproductive Rights and Research Unit

About the Project

The Right Here Right Now 2 (RHRN2) partnership is created so that young people in all their diversity enjoy their sexual and reproductive health and rights (SRHR) in gender-just societies. Young people are at the forefront of our partnership. We seek to unleash the power of youth, to increase public support for SRHR, to improve policies and laws, and to strengthen civil society. Lobbying and advocacy is our main strategy, supported by mutual capacity strengthening.

Our partnership comes at a critical time when SRHR as well as gender justice are under pressure around the world, and young people’s needs consistently go unmet affected by the poly crisis including climate change, conflict, wars, rise of opposing etc. We do not shy away from taboo subjects such as comprehensive sexuality education and safe abortion, and advocate for the rights of marginalized groups such as girls, young women, and young lesbian, gay, bisexual, transgender, and intersex (LGBTI) people. We focus on these issues and groups because, based on our collective track records, we can, and because few other consortia and organizations do.

The Nepal coalition consists of diverse organization representing youth led organization, women feminist network organization, organization led by people with disabilities and LGBTIQA+ organization. The coalition envisions to ensure young people aged 15-30 in all their diversities are empowered to exercise all aspects of Sexual and Reproductive Health and Rights in a supportive social and enabling legal environment in Nepal.

The RHRN2 coalition in Nepal, consists of 6 civil society organizations, 

1. Beyond Beijing Committee (BBC)
2. Blue Diamond Society (BDS)
3. Blind Youth Association Nepal (BYAN)
4. CDS Park
5. Youth Alliance for Development (YARD)
6. YUWA – Lead organization

Department: Finance and Admin Department

The Finance and Administration Department at YUWA is a vital pillar of the organization, ensuring robust financial management, administrative efficiency, and compliance with regulatory and donor requirements. This department plays a key role in maintaining financial integrity, overseeing grants management, budgeting, and reporting to support YUWA’s mission effectively.

Beyond financial oversight, the department fosters a culture of accountability and continuous improvement by streamlining administrative processes, optimizing resource allocation, and enhancing operational efficiency. It works collaboratively with internal teams, including program leads and senior management, while also liaising with external stakeholders such as donors, auditors, and regulatory bodies to uphold transparency and strengthen YUWA’s financial sustainability.

Position Title: Finance Manager

Duties and Responsibilities

A. Leadership, Capacity Development, and Strategic Partnering

• Provide effective and positive leadership to the finance department, ensuring competent and motivated staff are hired and retained for efficient service delivery.
• Develop and implement staff capacity-building initiatives, including training on financial management, financial systems, risk management, and grant compliance.
• Coordinate mentorship and professional development opportunities for finance team members, ensuring succession planning and long-term capacity strengthening.
• Develop strong networks internally with cross departments and externally with NGOs, banking entities, communities to enhance financial collaboration and efficiency.

B. Financial/Grant Management

• Overall financial planning, monitoring and coordination of YUWA’s activities.
• Review and consolidate the financial report of RHRN Coordinating and Coalition partners (monthly, quarterly and annual financial) as needed and in format provided by the donor. 
• Periodic review and consolidation of the budget of the coalition as per need of the programs.
• Ensure financial records are up to date with the latest transactions in accounting software.
• Ensure management of online files and appropriate filling of electronic and hard copies of the financial documents & reports.
• Monitor and ensure expenditure of project funding made in accordance with the allocated budget.
• Verify all bills and invoices including supporting documents against the approved activities for YUWA and its partners.
• Ensure that expenses are timely and appropriately made and charged to the relevant budget line and cost centers.
• Provide periodic reports to the donor organization as per the due date mentioned in the contracts.
• Manage banking transactions related to the project, including preparing bank transfer requests bank and monitoring transfers.
• Reviewing bank reconciliation statements in a monthly or bi-monthly basis based on volume of transactions.
• Review fund requests from the Coalition members and ensure smooth cash flow for the operations. Act as a liaison for smooth cash flows between the donor agency and coalition partners.
• Implement and review financial policies, procedures, and internal control standards to improve financial stewardship and ensure value for money.
• Develop cost efficiency and resource utilization measures, providing cost-benefit analysis and promoting financial benchmarks.
• Ensure compliance with local and international tax regulations, SWC requirements, and donor financial policies.

C. Financial Planning and Budgeting

• Oversee budgeting, forecasting, and financial planning processes.
• Provide support and guidance for planning and budgeting to YUWA’s and Donor guidelines.
• Ensure proper budgetary control, cash flow management, and project funding through timely and relevant information sharing with budget holders and program team.
• Ensure treasury and fund management for timely disbursement of funds to support program activities.
• Contribute to the development of YUWA’s financial strategic direction and priorities.

D. Fiscal Accounting, Compliance, Monitoring, and Reporting

• Review, update, and manage financial systems and internal controls to safeguard organizational assets and resources.
• Coordinate timely, accurate, and complete financial reporting to donors, government agencies, and internal users.
• Ensure adherence to national and international financial reporting standards, including bank and FAMAS reconciliations.
• Conduct financial risk assessments, ensuring implementation of anti-fraud and anti-corruption strategies.
• Ensure financial monitoring, field visits, and technical support to Programs/Projects and Partners, following up on audit findings and monitoring recommendations.
• Coordinate and lead audit preparations, ensuring timely responses to audit queries and implementation of recommendations at all levels.

E. Financial Risk Management and Controls

• Develop and maintain financial risk management strategies to mitigate organizational risks.
• Ensure effective financial controls are in place to prevent significant finance audit risks at both the partner organisations and project levels.
• Facilitate external, statutory, and donor audits, ensuring proper documentation and compliance with financial policies.
• Implement fraud prevention mechanisms and internal financial control checks.

F. Human Resource/Administrative Management

• Review and oversee staff insurances, including medical, accident, property, and asset coverage.
• Review staff travel requests and arrangement of air tickets and other transportation for field visits.
• Ensure proper documentation of staff files and contracts, alerting relevant personnel to required updates.
• Provide feedback on staff working hours and review timesheets.
• Lead staff training on financial policies, internal control procedures, and donor compliance requirements.
• Lead annual procurement activities, ensuring alignment with organizational requirements.
• Oversee procurement processes, including PRF, bidding, contract negotiations, procurement tracking, and document storage.

G. Organizational Development and Team Tasks

• Research and identify areas for financial improvement, setting financial goals and creating detailed implementation plans with program teams. Coordinate with external organizations, donors, government agencies and young people from diverse backgrounds to build strong partnerships that support financial sustainability.
• Promote a culture of financial accountability and transparency, emphasizing value for money in all financial decisions.
• Manage data related to program budgets and expenditures, providing evidence-based recommendations for strategic planning.
• Establish and maintain a financial data tracking system, analyzing results and communicating findings effectively.
• Work closely with other staff and board members to align financial strategies with the organization’s mission and values.
• Establish learning-sharing mechanisms within the finance department to enhance best practices.

H. Accountability

The Finance Manager is directly accountable to National Coordinator for the RHRN2 project and is responsible for overseeing the Finance and Admin Department.

I. Required Professional Experience and Competencies

• At least 5 years of experience leading and managing finance teams, preferably in an development sector or youth led NGOs.
• Strong leadership, coaching, and mentoring abilities.
• Proven knowledge of Generally Accepted Accounting Principles (GAAP) and financial management standards.
• Experience in financial risk management, fraud prevention, and internal control frameworks.
• Ability to analyze and interpret financial data for strategic decision-making.
• Proficiency in financial planning, reporting, and audit compliance.
• Advanced computer skills in Excel, PowerPoint, FAMAS, and other financial software.
• Knowledge of legal frameworks related to taxation, public donations, and investment regulations.
• Strong communication and networking skills with donors, partners, and financial institutions.
• Ability to travel abroad and across the country as required for financial oversight and strategic engagement.

J. Working Relationships

The Finance Manager will establish and maintain effective working relationships with the program department and work in coordination with program coordinators in addition to other team members within the finance department.

K. Duration and Contract

Contract: The contract will be a fixed-term contract until December 2025, with a three-month probation period. This can be a full-time position.

The contract will include details of compensation, benefits, and other relevant terms and conditions discussed during the negotiation process.

Application Process

Interested candidates are requested to submit your resume and cover letter, and any other relevant supporting documents such as portfolio to YUWA’s website www.yuwa.org.np/career by 2nd March, 2025.

Applications will be reviewed on a rolling basis. The applicants will be shortlisted based on these answers and the resume and will be called for a written test followed by an interview. Please note that the applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted. YUWA reserves the right to accept or reject any application without providing any reason, and to take any decision regarding the recruitment process at its sole discretion.