Executive Officer Imprest Account Operator

Executive Officer Imprest Account Operator Pokhara

British Gurkhas Nepal (BGN), UK Ministry of Defence

Apply before 20 Oct 2024

Ref No: 82; Issued date: 02 Oct 2024

Contents:

Location

About the job

Benefits

Things you need to know

Apply and further information

Location:

HQ British Gurkhas Nepal (BGN)

British Gurkhas Nepal (Pokhara)

Nepal

About the job:

Introduction:

Regimental Administrative Office (RAO) is to deliver efficient and effective administrative support to HQ BGN to achieve the wider mission of maintaining the firm base in Nepal in order to enable Gurkha recruiting and welfare services.

In BGN our civilian staff underpin and facilitate our ability to recruit Gurkhas into the British Army.  In BGN we believe your unique experiences, view and understanding of the world provide a vital perspective and contribution to our work.

We recognise that great minds do not think alike and are striving to increase our diversity representation at all levels.  As an equal opportunities employer we hire, train, and promote people based on merit and inspire to create an inclusive workplace free of discrimination. We also offer flexible working arrangements such as flexitime.

All job adverts in BGN are subject to fair and open competition.

This position is advertised at 37 hours per week.

Job description:

• Imprest Account Operator for NPR (includes voucher checking/approving / payment making/booking etc.)
• Responsible for requirement of funding request to British Gurkhas Kathmandu (BGK).
• Maintain debit vouchers for Regimental Administrative Officer’s monthly audit.
• Maintain permanent floats folder.
• Daily/monthly closure of accounts and Cash reconciliation.
• Ensure that only legitimate Service Person and MOD Civilian Staff cash the UK cheque within their limit and forward to Defence Business Services (DBS) on a weekly basis.
• Issue duty trek allowance and reconcile as required.
• Administer and account all travel and subsistence allowance for BGN Civilian Staff (CS), and Potential Recruits during every phase of Gurkha Recruiting.
• Support Recruits Intake (RI) by providing cash to T/Rfn before their departures.
• Payment of Medical Claim for BGP Service Personnel (SP) UKBC & CS.

What you will be doing:

Responsibilities:

• Liaise with Standard Chartered Bank and various other Banks in relation to BGP Imprest Account and banking matters.
• Sending of overpaid pension refund letter to various Banks.
• Pension payment to British Army/Gurkha Contingent Singapore Police Force (GCSPF) Veterans and Voluntary Allotment (VA) to next of keen (NOK) of GCSPF Service personnel.
• Prepare monthly return of GCSPF VA/Pension payment and submit to Executive Office Finance BGK.
• Prepare reports on BA/GCSPF recruiting expenditure and submit to Civ Sec at the end of recruiting season.
• Complete and submit Bank Confirmation Request to National Audit Office (NAO) at the end of fiscal year.
• Any other work tasked by RAO/OC BGP/FSA BGN.
• Line manage staff as per requirement.

You will be an individual with energy, enthusiasm and experience who will relish the opportunity of working in BGN and thrive in a challenging environment. Executive Officer Imprest Account Operator follows the instruction given by the Line Manager adhere to Job Description for guidance and contribute diligently towards the team. Must be able to demonstrate the Behaviours which is available as a link below.

Success Profiles  (click here to learn about Behaviours required for this job)

You must have:

• Excellent written/ spoken English and Nepali language skills.
• Excellent IT knowledge using MS Office tools (Including Outlook, Excel & Word)
• Proven experience, qualifications, and training is preferable for this role to deliver the job responsibility effectively and efficiently.
• You will be assessed on your English language skills and IT knowledge, Accounting/Finance knowledge and skills through a Practical Assessment to qualify for interviews during the sifting and selection process.
• Bachelor’s degree qualification in Accounting or Finance from a reputed institute with 5 years of proven experience is required for this position.

Behaviours:

We'll assess you against these behaviours during the selection process: Click this link: Success Profiles

• Communicating and Influencing
• Leadership.
• Seeing the Bigger Picture.
• Making Effective Decisions.

Benefits & Working Environment:

• Salary 132,987.00 NPR per month (Permanent).
• Gratuity after completing 3 years’ service.
• Dashain Bonus & Retirement Funds (EPF & CIT).
• Annual leave 25 days and public holidays 10 days.
• 100% reimbursement of medical expenses for Job Holder and limited reimbursement for immediate dependents.
• Child allowance up to 18 years.

Things you need to know:

Security:

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is a Govt of Nepal Police Report for employment in Nepal. 

Selection process details: 

This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

We will assess you against these behaviours during the selection process:

• Success Profiles (please ensure you have read this and are well conversant to the behaviours asked for)

There will be an assessment on language (English/Nepali) and IT knowledge is desirable.

Candidates will be required to provide Prior Employment details to include job history; qualification details and previous skills and experience using the BGN Application Form ONLY.  NO CV’s to be attached.

Candidates will be required to provide a statement of suitability of no more than 500 words. Please provide experience relevant to the role.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, caste, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Nationality requirements:

Open to Nepali nationals only.

Working for British Gurkhas Nepal:

British Gurkhas Nepal embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Apply and further information:

• Please use this Application Form.
• No CV and Certificates to be attached.
• Fully Completed Application Forms are to be emailed to: bgn-hr-groupmailbox@mod.gov.uk
• Incomplete Application Forms will not be looked at.
• Selection will take place in the end of October 2024.

Applicants who influence or manipulate the selection/recruitment process in any form/way will disqualify for this job and future employment with BGN.

Contact point for applicants:

Email: bgn-hr-groupmailbox@mod.gov.uk