Executive Assistant
Lotus Embrace is an Australian own and registered business for providing care and support to the people with disability within Sydney region. The mission of Lotus Embrace pty.Ltd services is to offer our clients outstanding, individualised care. Our goal is to strengthen relationships within communities while giving individuals more freedom and control over their lives. As a provider, Lotus Embrace services adheres to the guidelines set by the National Disability Insurance Scheme (NDIS) in delivering their services. We maintain high practice standards and uphold a strict code of conduct to ensure the best possible care for our participants. Our Mission To work in partnership with the community, business and government, to strive for excellence in meeting the holistic needs of our clients through the provision of high-quality supportive, recreational, cultural, sporting and welfare programs. Vision Statement To excel as a community disability services provider. Our Values Our values are centred around our staff, participants and their families or guardians. Respect-We respect people’s decisions, opinions and views. Honesty-We are trustworthy and tell the truth to keep our promise to you. Privacy and Confidentiality-This is of utmost importance as outlined in our Privacy and Confidentiality Policy and Procedure. Development and Improvement- We will identify, with your help, where we can develop projects. We always work to improve our services and to uphold the Service Standards. Your feedback is always valued. Safe and Harmonious working environment-We offer a workplace that provides support, guidance and acceptance to staff and participants. Passion-We have a passion for our work ethics. Every member of staff is passionate about his work and takes the participant as part of the family.
Details / requirements:
- Plan meetings and take detailed minutes
- Write and distribute emails, correspondence memos, faxes and forms.
- Organise and maintain electronic and physical documents
- Update and maintain offices policies and procedures
- Organize and manage event planning
- Administers calendars for Leaders by supporting with their scheduling through assessment of meeting invitations
- Process purchase orders, check requests, employee reimbursements and petty cash vouchers as needed
- Frequently interacts with upper management within and outside their workgroup, external clients
- Administers calendars for Executives by supporting with their scheduling through assessment of meeting invitations
- Provide a full Personal Assistance and administrative service to the whole team within the organisation.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Supports the team by performing tasks related to organisation and strong communication.
- Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Coordinate executive calendars and schedule meetings.
- Conduct research and prepare.
- Should be able to perform both ddministrative and clerical procedures
- Must be able to replemails, make and receive phone calls
- Should have knowledge regarding Microsoft word, Excel and PowerPoint, Microsoft applications
- Banking operations, Up-to date knowledge on NDIS standards, quality indicators and changes.
- Keeping record and reports of staff training, licence, workshops and checks.
- Willing to get trained about software systems applied within Lotus Embrace.
Overview
| Category | Administrative / Management |
| Openings | 1 |
| Salary | Based on experience |
| Position Type | Part Time |
| Position Level | Mid Level |
| Experience | 2+ years |
| Education | Bachelor's degree in a related field |
| Posted Date | 25 Nov, 2024 |
| Apply Before | 26 Dec, 2024 |
| City |
Similar Jobs
KOSHISH
Sr. HR Officer
Working for Access and Creation Nepal (WAC Nepal) Achham
Supply Chain Management (SCM)...
Working for Access and Creation Nepal (WAC Nepal) Achham
Project Coordinator
Lutheran World Relief
Multiple Positions
