Driver- Kathmandu

Opening: 1 position

Location: Kathmandu

Duration: 1 March 2025 to 28 February 2026 (with possibility of extension)

Start date: 1 March 2025

Reports to:

Kathmandu: Logistic Coordinator

Introduction

People in Need (PIN) is a non-governmental, non-profit, international organization founded in the Czech 1992. PIN arrived in Nepal as part of a humanitarian response to the April 25, 2015 earthquake. Since its inception in Nepal, PIN has had a strong role in designing and facilitating systemic solutions advocating for and addressing the needs of vulnerable populations affected by disasters including person categories who live in geographically remote areas of the country, historically marginalized ethnic groups, and those marginalized because of their age and/or gender identity. Currently, PIN Nepal is implementing programmes under three strategic pillars 1) Emergency response and recovery, 2) Climate resilience, and 3) Civil society and inclusive governance. PIN Nepal team works in and promotes strong partnerships with civil society, Government of Nepal, academia, private sector and other key stakeholders in Nepal. Together with them, PIN Nepal has become one of the pioneer organizations advancing programmes such as landslide disaster preparedness and anticipatory action, climate and flood resilient housing, durable local solutions, climate change modelling for more inclusive and efficient local decision-making, girls and inclusive education, waste management and circular economy approaches. PIN is strongly committed for safeguarding of children and vulnerable adults, including persons with disabilities, in line with its safeguarding framework and child protection policy.

Scope of Work

Under the direct supervision of Operation lead and Logistic Coordinator, all drivers will support program team for day-to-day movement in Kathmandu and field offices. S/he will be responsible to i) transport PIN goods and staffs, and ensure their safety during the transportation; ii) ensure that the assigned vehicle is kept in good condition, in accordance with rules defined, and iii) ensure that all administrative arrangements are made for the assigned vehicle.

All PIN staff agree to:

• Comply with all relevant PIN policies, Country Program Policies, and guidelines related to their position.
• Show a strong commitment to the inclusion of all groups within Nepal and dedication to PIN Nepal’s Inclusion Guidelines.
• Perform and accurately complete administrative tasks related to their position.
• Strive for quality in all aspects of their work and ensure the highest quality performance of the Country Program.
• Maintain a positive attitude and promote a professional & productive working environment across all staff, departments, and among all of PIN’s partners.
• Adhere to PIN Code of Conduct and key policies including Anticorruption Policy, Child Protection Policy and Safeguarding Policy.

Main Responsibilities/detailed task

 Driving and passenger safety:

• Allow only authorized personnel to drive PIN vehicles and report any transgression of this rule to the line manager.
• Ensure that only authorized persons are transported, i.e.: PIN personnel, persons working (temporarily) for or in collaboration with PIN, and persons requiring urgent emergency assistance, with the prior authorization of a line supervisor.
• Ensure that all non-PIN passengers that have been authorized by a line supervisor complete and sign the Discharge of Liabilities form prior the movement.
• Ensure that any travel in PIN vehicles and any transportation of non-PIN persons and/or goods has been approved by the line manager.
• Before setting off, inform all passengers that their seatbelts must be fastened, whether in the front or the rear of the vehicle.
• Must never transport passengers in the back of pick-up trucks, other than in an emergency and with the exceptional authorization of the line manager.
• Must drive carefully, comply with the transport rules and the applicable speed limits; must adjust the speed of the vehicle when approaching populated areas, taking into account the condition of the road, the load on the vehicle, the technical condition of the vehicle and the weather conditions, ensuring the safety of both passengers and other drivers.
• Ensure that all security rules established for the Country Program are followed when passing through roadblocks, customs, checkpoints, etc.
• Must not, under any circumstances, smoke in or near PIN vehicles and must ensure that all passengers observe this rule.
• Must be on time and aware of road safety and security situation.

Up keeping of the vehicle

• Ensure that the assigned vehicle contains the Logbook, Discharge of Liabilities, complete First Aid kit, defined tools (jack, straps, ropes, etc.) and other equipment specified in SOP Movements. In the event that any of the defined equipment is missing or faulty, immediately inform the line manager.
• Protect the vehicle as much as possible against risks/accidents/theft, ensuring in particular that the vehicle is parked safely (at night, during holidays, etc.
• Ensure that the vehicle is always clean (inside and out) and in running condition, in accordance with the instructions applicable.
• Each morning, perform daily check of the vehicle as defined in the Checklist of Vehicle Inspections
• Perform or take part in all inspections (daily, weekly, periodic – ABC, etc.) as specified in the Checklist of Vehicle Inspections
• Check the schedule for periodic servicing, and ensure that the vehicle arrives on time.
• Add fuel when the level is below half a tank and before each weekend or public holiday.
• Check that the load is properly secured and distributed, and load/unload his/her vehicle him/herself.
• Check the condition of the vehicle after it has been used by another driver.

Administration and Communication

• Correctly complete and update the Logbook (mileage, petrol receipts, services, repairs, accidents, other incidents, etc.) and disclaimers.
• Must be in possession of a valid driving license and check that the registration documents and other papers in the vehicle are up to date; if they are not, inform the line manager in time to renew the documents before they expire.
• Report all movements as defined by standard SOP movements.
• The driver must not, under any circumstances use the mobile phone while driving. 
• When making deliveries, deliver the shipping documents to the recipient, check the condition of the goods delivered with the recipient and return the duly completed and signed documents to the logistician.
• Must remain close to the vehicle and contactable (mobile telephone) at all times; if he/she needs to leave the vehicle, ensure that another member of staff looks after it during his/her absence.

Reporting

• In the event of mechanical problems, immediately inform the line manager.
• In the event of an accident, inform the line manager, program team, as well as the local authorities.

• SLC/SEE or equivalent preferred.
• Valid driving license and 4WD/Off-road vehicle driving experience
• Excellent road location knowledge of Bagmati Madhesh and Lumbini Province
• Technical skills to assist in vehicle maintenance, if required
• Politeness, maturity and honesty
• Minimum 3 years’ experience as a driver for NGOs/INGOs
• Minimum 3 years’ experience in rural and off roads
• Spoken English/local language and First aid course is a plus

EMPLOYMENT CONDITIONS AND BENEFITS

• Salaries are according to People in Need Salary Scale. Candidates will be informed about the salaries in the beginning of the recruitment process
• Health insurance for both in-patient and out-patient care with maximum benefit limit of NPR 500,000.00 per year per person (Including dependents)
• Accident insurance for all injuries during work time NPR 3,000,000 per year (For Staff only)
• Compensation leave for working overtime when requested by the Line Manager
• Maternity, Paternity and mourning leave as per the labor law
• Communication or internet allowance on monthly basis (Reimbursable)
• Capacity Building program, both internal and external trainings - Induction training, internal online opportunities, such as access to e-learning platform and live webinars
• International environments with opportunities to learn from other country programs and HQ office in Prague
• Per diem for working outside of the duty town depending on the location. Full reimbursement of accommodation and transportation during business trips (as per the organization’s policy)
• Friendly and fair environment in small collective structure where everyone knows each other
• Work hours are from 9:00 am - 5:00 pm, Monday to Friday with 30 mins break for lunch

How to Apply

Submit an updated CV and Motivation letter before the deadline of February 16, 2025. Please note, that applications will be reviewed on a rolling basis, and should a suitable candidate be found before the official closing date, the advertisement might be withdrawn before the deadline thus early submissions are strongly encouraged. No phone calls will be entertained. PIN promotes equal opportunities. Women, Dalits, Minorities (ethnic, sexual & gender), Janajati, persons with disability are strongly encouraged to apply! People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct, and is committed to promoting the welfare of children and adults with whom People in Need is involved. People in Need expects all staff to perform job duties and responsibilities following the People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.

Note- If you need reasonable accommodation (especially for people with disability) to proceed with our recruitment process, please mention so in the cover letter.