Data Assistant (Data Clerk)

JOB PROFILE

Data Assistant (Data Clerk)

Program Department - EuroAsia Unit/ Nepal

MAIN RESPONSIBILITIES:

• Data Collection and Management
• Monitoring and Evaluation
• Coordination
• Documentation
• Other duties as per need.

WORKING RELATIONSHIPS:

This position will perform her / his tasks and responsibilities under the supervision of the Monitoring and Evaluation Officer. This role involves collecting data and monitoring project activities, updating the project database in a web-based information management system (Monitool), measuring project performance, documenting results and insights, and meeting project reporting requirements in a timely manner. Additionally, the Data Assistant will collaborate with the program team/partners to collect and monitor data.

Terms of Reference for this position can be subject to modification depending on the evolution of the situation and the needs. Any significant change will be discussed between the concerned employee and the employer prior to the implementation.

Roles and Responsibilities: 

1. Data Collection and Management:

• Systematically collect data for assessments/research initiatives aligned with program in Nepal under supervision of Monitoring and Evaluation Officer
• Assist in designing and implementing streamlined data collection processes in collaboration with the program team.
• Support to assure data quality during collection, conducting follow-up assessments to address any issues as per MdM protocols.
• Maintain an up-to-date project database (Monitool) with accurate and timely data.

2. Monitoring and Evaluation:

• Support in updating the project's M&E plan and implementing activities in Nepal.
• Assist in assuring project activity quality against established benchmarks, conduct follow-up assessments and report to Monitoring and Evaluation Officer.
• Timely preparation and submission of project monitoring reports and datasets as per reporting requirements to Monitoring and Evaluation Officer.
• Assist to ensure data quality assurance for all collected, analyzed, and reported project data.

3. Coordination:

• Support in coordinating with local authorities and partners for streamlined data collection processes under the delegation of Monitoring and Evaluation Officer

4. Documentation:

• Assist in documenting project-related information and activities.
• Maintain accurate records of data sources, tools, and methodologies used.
• Document and organize supporting materials for all project data.
• Support the development and updating of relevant documentation and manuals.

5. Others:

• Participate in meetings/trainings, as organized or requested.
• Execute any other functions required by the supervisor.

I - Mission context

For more than 40 years, Médecins du Monde (MdM), a campaigning medical organization committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those working for this independent organization do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations. MdM currently works in more than 44 countries across all continents where it focuses on 5 priority areas: caring for the health of migrants and displaced persons, promoting sexual and reproductive health, combating HIV, and reducing the harm and risks associated with drug use, crises and conflicts and environmental health.

MdM has worked in Nepal since 1995: firstly, on Tuberculosis and HIV in western province, then on Sexual and Reproductive Health in Sindhupalchok District. Following the 2015 earthquakes, MdM implemented an emergency response program and then, a post-earthquake early recovery project in the same district.

Since 2018, MdM is working on Environmental Health. The 2018-2019 “Healthy Waste Workers in Kathmandu Valley” program aimed to improve health status of informal waste workers (IWWs) in the Valley, mitigating their occupational risks and environmental exposure, improving access to information, and increasing access to health services in Teku, Shantinagar and Sisdole landfill sites. In continuation, the 3-years program started in 2020, aims to improve health, wellbeing, and livelihood of IWWs in Kathmandu Valley and Sisdole landfill. Considering many occupational activities have impact, MdM is implementing a program environmental and occupational health in Nepalgunj Sub-metropolitan City, Duduwa and Khajura Rural Municipalities, Banke since 2020, towards 2 group of workers exposed to chemicals, physical and infectious toxic factors: waste workers and farmers.

Nepal is currently facing several interrelated societal and environmental challenges that must be addressed together. The country has begun to recover from the 2015 earthquakes, but the COVID-19 pandemic is having a significant impact on the country's economy. Agriculture is the most important economic sector, contributing nearly 27.6% of the national GDP (source: Economic Survey FY 2019-2020), thus 60.4% of Nepali working people depend on agriculture for their livelihood. In addition, the transportation of produce remains a major challenge in this mountainous country where many areas are difficult to access. The process of transitioning to commercial agriculture has begun, resulting in the massive use of chemical inputs to increase production and disastrous consequences for the environment and the health of farmers. This project will continue the development of economic recovery activities, with a focus on organic agriculture and farmers' health, in a target area of 6 rural municipalities. Around these themes, the agricultural cooperatives of the partner will develop several activities such as the creation of model farms, the dissemination of resilient farming methods adapted to climate change via leading farmers, the creation of nurseries to produce locally adapted seeds, training in methods of protection against chemical inputs and awareness of the risks associated with their use etc.

II- Main aims of the post

This position is responsible for executing Monitoring & Evaluation activities in accordance with project requirements, under the direct supervision of the Monitoring and Evaluation Officer. This role involves collecting data and monitoring project activities, updating the project database in a web-based information management system (Monitool), measuring project performance, documenting results and insights, and meeting project reporting requirements in a timely manner. Additionally, the Data Assistant will collaborate with the program team/partners to collect and monitor data.

Terms of Reference for this position can be subject to modification depending on the evolution of the situation and the needs. Any significant change will be discussed between the concerned employee and the employer prior to the implementation.

SKILLS REQUIRED:

Experience

• Minimum 1 years of experience in data management 
• Familiarity with Health Management Information System (HMIS) and Electronic Logistics
• Management Information System (ELMIS) is a plus.

Education and soft skills

• Bachelor’s degree in public health, statistics, or related health fields.
• Detail-oriented with a strong commitment to data accuracy.
• Ability to work collaboratively in a team and in a multicultural environment.
• Effective communication and coordination skills.
• Flexibility to work under pressure and meet tight deadlines.

Hard Skills:

• Proficient in MS Office package (Word, PowerPoint, Advance Excel).
• Experience in data entry and management software.
• Basic understanding of database management and statistical software.

Notes to Candidates:

Nationality: Nepalese Duration: 1 Year (renewal)

Duty Station: Kathmandu

Anticipated Start Date: As soon as possible in February 2024

Number of positions: 1

Closing date of application: 7th January 2024

How to Apply:

Requested to send a letter of interest mentioning position applied with an updated CV in English with 2 references to info.mdmfrance@gmail.com  Médecins du Monde Nepal reserves the right to cancel, postpone or modify the whole recruitment process without providing any reasons whatsoever.

Médecins du Monde (MdM) is an equal opportunity employer. MDM refuses in its action any discrimination for reasons of nationality, race, gender, religion, class, language, origin or political opinion.