Consultant for short video and pamphlet production

IFRC BRC is looking for a consultancy service for short video and pamphlet production.

Interested applicant should submit their expression of interest along with the required documents mentioned in the ToR to Ms. Aliza Baidya at aliza.baidya@ifrc.org by 26 August 2024



Terms of Reference (ToR) - Consultant for short video and pamphlet production

Summary

1. Background 

With the Asia-Pacific experiencing a growth in the frequency and intensity of disasters, investment in reducing our risk to disasters is vital to saving lives and livelihoods, minimising economic loss and ensuring no one is left behind.

The 2022 Asia-Pacific Ministerial Conference on Disaster Risk Reduction presents an opportunity for delegates from across the Asia Pacific to showcase and share experiences, action and innovation to help build a resilient future for the region. This event is scheduled to take place in the Phillipines from 14 to 18 October 2024. 

The British Red Cross is part of Red Cross Delegation to this event and intends to showcase it’s Nature-based Solution intervention in this forum. One of the main tools of presentation will be videography and print medium.

2. Methodology

At start of contract the firm will consult with IFRC/BRC Regional DRR & Climate Change Adviser and IFRC/BRC Nepal team. Focal person to develop a common understanding on content and quality of deliverables expected methodology and process to be undertaken.

For day to day work the consultancy team will closely work with IFRC/BRC Regional DRR & Climate Change Adviser and IFRC/BRC Logistic officer.

3. Deliverables/expected outputs

• HD resolution of 1920 x 1080 pixels in an aspect ratio of 16:9 and should be 5-8 mins video clip existing video clips and images to showcase Nature based Solutions interventions in Dhangadi, Kailali district of Nepal and Bangladesh with English subtitles. The video will include infographics and animation as required to explain the process and plan.
• Design of pamphlet (2 pager) that is suitable to the content and international audience.

4. Timeline

Expected timeframe remains to be completed within 15 days’ time after contract signing. Tentative start date is 1 September 2024.

Payment schedule

Full payment upon 100% completion of final product that is as per TOR and final approval given by IFRC/BRC.

5. Consultancy firm/consultant’s profile

Essential criteria

• At least 5 years of demonstrated experience in production of videographs/designing of print materials for similar type of work for national and international audience. 
• Consultant/ Key team member/s of consultancy firm to hold a master’s degree in mass communications.
• Excellent written/verbal communication and written skills in English

6. Expression of Interest

Nepali based organisations or individual consultant are encouraged to apply.

The interested firm or individual consultant should submit an expression of interest including both a Financial Offer and a Technical Offer. These include the following:

1. Financial Offer - This consists of a detailed financial proposal for the delivery of the services outlined above, with costing broken down significantly for each component and sub-component.

2. Technical Offer - A method statement/proposal outlining the proposed approach to ensure quality is maintained throughout the duration of the contract and how they propose to meet the Terms of Reference. 

a) Curriculum Vitae

• CV(s) of the consultant(s) or firm proposed for the task, with a focus on similar assignments. If multiple people are involved, an outline of roles/ responsibilities also needs to be included. 

b) Evidence of previous work

• Examples of similar communication materials including videos and print materials produced in recent past.
• At least 3 references from the organization(s) for whom those pieces of work were contracted.

c) Timeframe: Tentative start and end date for completion of all deliverables.

d) Female led consultant team/consultant is highly encouraged to apply for this piece of work.

7. Date of application submission

Individual/consultant firm can apply within 10 days of notice published in newspaper or online portal.

10a. Award Procedure

This section outlines and describes the procedure that Red Cross will follow in selecting a consultant to enter into this Contract.

The purpose of the Award Procedure is to enable the Red Cross to assess the relative advantages of each submission meeting the Award Criteria. The assessment of bids in accordance with the Award Procedure will be based on the following criteria:

• Financial offer 30%
• Technical offer 40%

Technical interview/presentation 30%

The financial offer will be assessed on the basis of the total quote submitted for the requirements detailed, rather than the component parts individually.

Following the submission of quotes, the bidder with the lowest total shall receive 100% of the weighting attributed to the Financial Offer (i.e. 30%) award criteria. All subsequent bids will be weighted by calculating a percentage of the lowest price.

The Technical Offer will represent 40% of the overall tender score attainable by Bidders. 

Bidders must note that there must be no changes to the key personnel proposed as part of any tender submission, without the approval and authorisation of the Red Cross. In such circumstances, replacement personnel proposed must be at least equally qualified and skilled as the personnel they are replacing.  Red Cross may veto the proposed replacement personnel with a full explanation as to why the proposed individual is not considered to be suitable.

The Technical Offer shall assess the Bidders response in relation to the criteria as detailed below:

Following the assessment of the Technical offer, the score attained by each Bidder will then be added to their Financial Offer score to give a total tender score out of 70%.

The highest scoring Bidders will then be invited for a technical interview/presentation which will make up the remaining 30% of the score.

10b. Confidentiality and Intellectual Property Rights

“Intellectual Property Rights” refers to any patent, copyright, design right, community design right, registered design, rights in know-how, or any similar right in any part of the world and shall include any applications for the registration of any patents or registered designs or similar rights capable of registration in any part of the world.

Intellectual Property Rights

(a) All Intellectual Property Rights whatsoever in any work produced by the Contractor and/or the Individuals for British Red Cross shall belong to British Red Cross absolutely and the Contractor hereby waives and shall procure that the Individuals (or any individuals it uses in any capacity to provide or assist in providing the Services) waives any moral rights or any other rights whatsoever which it may have in such work and will, at the expense of British Red Cross, take or join in taking such steps to vest such rights in British Red Cross or enforce the same on behalf of British Red Cross as British Red Cross shall require.

(b) The Contractor shall indemnify the British Red Cross (as appropriate) against any costs claims demands expenses or liabilities arising from a claim brought against British Red Cross by a third party alleging infringement of its intellectual property rights arising from use of British Red Cross of the Services provided by the Contractor.

The Red Cross emblem is a protective symbol, the use of which is restricted by international and national law. It may not be reproduced without prior authorisation. For more information, about the emblem, please go to www.redcross.org.uk/About-us/Who-we-are/The-international-Movement/The-emblem.

11. Confidentiality

All information collected by the learning partner on behalf of NRCS and IFRC/BRC will remain the property of NRCS and IFRC/BRC and require explicit permission by both parties for any use not stated here.

12. Application Procedures

Interested candidates should submit their application material by 26 August 2024 to the following  e-mail: aliza.baidya@ifrc.org

Please put Application for “Short Video post-production” in the subject heading. Application materials are non-returnable and only short-listed candidates will be contacted for the next step in the application process.

Application materials should include:

a) Curriculum Vitae

• CV(s) of the consultant(s) proposed for the task, with a focus on similar assignments. If multiple people are involved, an outline of roles/responsibilities also needs to be included.

b) Evidence of previous work

• Examples of similar style reports, grey literature / academic papers and communication materials.
• Three professional references from the organization(s) for whom those pieces of work were contracted.

c) Timeframe

d) Approach paper, including work plan, budget and availability (maximum 2 pages).

13. Documents: (made available to Consultancy firm prior to start of the consultancy)

• Raw video footage
• Information/data
• Key messages and subtitles in English