Consortium Manager

Location: Based in Kathmandu with regular visits to field offices and areas of presence

Duration: Jan 1 2025 to Jan 1 2026 (with possibility of extension)

Reports to: SARATHI Programme Manager

Introduction

People in Need (PIN) is a non-governmental, non-profit, international organization founded in the Czech 1992. PIN arrived in Nepal as part of a humanitarian response to the April 25, 2015 earthquake. Since its inception in Nepal, PIN has had a strong role in designing and facilitating systemic solutions advocating for and addressing the needs of vulnerable populations affected by disasters including person categories who live in geographically remote areas of the country, historically marginalized ethnic groups, and those marginalized because of their age and/or gender identity. Currently, PIN Nepal is implementing programmes under three strategic pillars 1) Emergency response and recovery, 2) Climate resilience, and 3) Civil society and inclusive governance. PIN Nepal team works in and promotes strong partnerships with civil society, Government of Nepal, academia, private sector and other key stakeholders in Nepal. Together with them, PIN Nepal has become one of the pioneer organizations advancing programmes such as landslide disaster preparedness and anticipatory action, climate and flood resilient housing, durable local solutions, climate change modelling for more inclusive and efficient local decision-making, girls and inclusive education, waste management and circular economy approaches. PIN is strongly committed for safeguarding of children and vulnerable adults, including persons with disabilities, in line with its safeguarding framework and child protection policy.

About the Project- “SARATHI”

SARATHI has been designed to support and contribute to the overarching early action and climate resilience aims of BEK’s Resilience, Adaptation and Inclusion in Nepal (RAIN) programme. Project SARATHI is aimed to bring significant value and sustainable scale up to RAIN programme especially in reaching the most vulnerable and marginalised communities at risk of multi hazards in Madhesh, Lumbini and Karnali provinces by 2029. To achieve this, SARATHI will use evidence-based approaches to tailor implementation for building resilience in a systemic way, centred around localisation, inclusion and leveraging fiscal resources to contribute to adaptation across differing contexts in the targeted provinces. SARATHI’s two intermediate outcomes will focus on 1) enhancing community resilience, 2) strengthening sub-national governmental systems in early warning (EW), early action (EA) and adaptation. SARATHI supports the attainment of NDRRMA’s strategic goals to strengthen Early Action, develop multi-hazard EWS and catalyse research and innovation to develop EA plans as per National Disaster Risk Financing Strategy (2020), DRR Policy (2018) and National Strategic Plan for Action (2018-2030).

SARATHI is built around equal and long-term existing partnerships between eligible international-national-local organizations, who bring the requisite knowledge, skills and comparative advantage. Besides, the consortium will partner with, and empower 121 CBOs who represent the most marginalised groups in 15 LGs across 3 provinces. Through trainings and sub-grants, they will actively co-design and participate in EWS, EA and adaptation in their localities. The CBOs, together with national thematic sub-leads and leads, will empower and hold accountable the subnational Local and Provincial Governments (LG, PG), together with the RAIN TA and other stakeholders, with an emphasis on ‘unlocking fiscal resources’ for EW, EA and adaptation.

Furthermore, SARATHI is centred around using science, technology, innovation and evidence of best practice to inform multi-hazard anticipatory action interventions. The consortium, including technical partner, will build on its extensive experience of the RAIN sub-themes and what works and what doesn’t in Nepal, to establish and/or strengthen multi-hazard EWS at the sub-national level, increase access of vulnerable and marginalised groups to risk communication through forecasting, using data management for inclusive and focused EA and adaptation, and supporting coordination across all spheres of government. The learning produced from these interventions will feed into the development of DRR and AA policy frameworks. The consortium will work closely at LG and PG levels with RAIN Technical Assistance (TA), Strategic Learning Unit (SLU) and other RAIN partners to influence government to endorse relevant disaster resilience and adaptation polices and allocate fiscal resources, so that they address gender inequalities, marginalisation and work with socially excluded groups. The consortium aims to directly target 987,299 people, and indirectly benefit 3,478,805 more.

Scope of Work

Under direct supervision of SARATHI Programme Manager, SARATHI Consortium Manager (CM) will lead project team and the project cycle management (PCM), including coordination, implementation, and reporting in collaboration with project team, partners, donor and key stakeholders of the project. CM will lead the programmatic interventions, strategic planning for project implementation, contribute to adaptive management, and ensure that feedback loops are established to improve programming in real time. CM will oversee the partners and ensure their adequate capacities to implement the project and will ensure quality programming including the (sub)grant management.

Key Summary of Functions

• Consortium Manager will oversee SARATHI project’s cycle management, consortium partners management, budget management;
• Provide guidance and leadership to PIN and partner technical leads, provincial and LG SARATHI staffs, for planning, budgeting, implementing and monitoring of planned activities, reviewing the progress including preparing periodic reports;
• Prepare under supervision of and in collaboration with SARATHI Programme Manager all project reports-internal and external (quarterly and annually) such as external donors reports, internal quarterly report (IQR), quarterly project report (QPR), trackers (QPT);
• Support SARATHI Programme Manager to lead monthly, quarterly or (bi) annual learning review meetings with relevant departments and partners to track progress against targets, review project outputs and outcomes, and make necessary adjustments to ensure that the project meets its stated objectives and to take actions for adaptive management;
• Assess the capacity building needs of partners, prepare plans and support for implementation and monitor on regular basis;
• Effectively mainstream cross-cutting issues in the project, including protection, gender, and environment across project planning, implementation and MEAL components;
• Ensure safeguarding of children, vulnerable groups (including people with disabilities) and those in fragile and conflict-affected states at all times during the project implementation;
• In cooperation with the MEAL team, i) CM will lead the creation and oversee the appropriate usage of the Programme Management Dashboard, ii) the development and monthly updating of MEAL plans & activities in the Project Management Plan, including Results Frameworks and Resilience Measurement Framework; Indicator Tracking Tables (ITT), M&E workplan, CFRM system and database, and iii) support external evaluators to plans mid-term and final evaluations; iv) MEAL support to implement the Resilience Framework;
• Work with finance to make sure that all finance-related work follows the financial requirements of the project, including quality and timely reporting from partners;
• Coordinate with relevant government and non-government agencies/ organizations to ensure optimum collaboration, reducing duplication and maximizing the result.

Programme Management

• Lead the project team, provide guidance and support and ensure quality of project delivery and its understanding among the team;
• Together with SARATHI Programme Manager lead on adaptive management and facilitation approach, ensuring the largest impact of the project in line with the developments in the programme areas;
• Support SARATHI Programme Manager and CMT in mobilizing Early Action Fund (EAF) and emergency response;
• Lead and in close collaboration with Programme Manager oversee operational management of the project including following financial, admin, logistics, communications tasks to ensure full compliance with PIN's and donor's financial and procurement procedures;
• Together with HOSO and operations team, ensure management and operation of field office including that for vehicle movement and other logistic, financial and administrative tasks;
• Work closely with HR department with relevant HR processes related to the project team, including recruitment, performance management, professional growth, capacity building and mentoring of national PIN and partners’ staff, including the identification of training needs, development of training plans and ensuring the delivery of appropriate training;
• Coordinate with finance department for financial management of direct costs, project drawing forecast (project staffing, activities, partners’ costs etc.);
• Work closely with logistic department for i) project procurement planning (annual/monthly procurement plan) in line with project work plan, and ii) project documentation & archiving in the internal databases – ELO, Navision, Sharepoint etc., according to PIN and donor guidelines.

Representation and Networking

• Represent PIN and SARATHI project with external stakeholders, including government, non-governmental agencies and donor specially at the provincial, district and local level;
• Ensure that PIN  and SARATHI project is well represented and visible within the broader development partners’ community, among the relevant networks and stakeholders;
• Engage in advocacy and policy dialogues where appropriate, ensuring PIN represents the needs of its beneficiaries and based on its field experience in order to campaign for needed policies, donor commitments etc.
• Ensure that the project related documents such as learning briefs, annual newsletter, and other communication and visibility materials are timely developed and disseminated.

MainStreaming and Quality Management

• Work Closely with MEAL led to ensure that project- based learnings and monitoring/evaluation results are regularly used and reflected in PIN's work, and there is appropriate system in place (eg. the programme Management Dashboard);
• Coordinate with and ensure that MEAL team in collaboration with partner staff provide timely reports in the Programme Management Dashboard and collects adequate evidence to capture the project learnings;
• Coordinate to ensure communication and visibility requirement are fulfilled in line with PIN Media Policy and donor requirements;
• Ensure and monitor all field staff and partners’ adherence to PIN’s policies and internal procedures, protocols and PIN’s Code of Conduct;
• Ensure and strengthen quality focus within the project, across all cross-cutting components.

Management & Fundraising

• Support PIN Nepal’s team in the fundraising for climate change, DRR and early action under Pillar 1 and Pillar 2 initiatives as per the need identified by SARATHI PM and HOP;
• Ensure that the SARATHI team understands governmental programmes, plans and strategies both on provincial and local levels, and ensure that PIN’s proposals and programmatic design are in line with it;
• Ensure aligning with SDGs (and UN agenda);
• Support as per requirement, on writing proposals in cooperation with country team, IFU and KLD advisors.

• Master’s degree in social science/work, disaster risk reduction, climate change adaptation, rural development, economic development or relevant field, with at least 7 years of demonstrated work experience or Bachelor’s degree with 10 years of work experience with an I/NGO in the area of disaster risk reduction, adaptation or crisis management;
• Extensive experience working with diverse stakeholders in DRRM and Anticipatory Action (AA) sector in Nepal, especially with local, district, provincial and federal level actors and vulnerable communities, especially in Madhesh province;
• Sound technical knowledge of DRRM and AA frameworks;
• Strong experience in working in delivering project in partnership with local NGOs, CBOs, and in partnership management;
• Commitment to strengthening of civil society and Community-based organisations (CBOs) and systems-strengthening approaches;
• Proven experience in adaptive management and facilitation approaches;
• Experience in PCM, and programme management including budgeting, planning, quality assurance, reporting and strategic engagement with stakeholders, donors and government;
• Experience in field-based understanding of vulnerabilities, exposure and risk in the multi hazard context of Nepal;
• Demonstrated experience in coordinating diverse teams and maintaining strong relationships with the project team, partners and local stakeholders;
• Outstanding communications and networking skills; with strong command in English and Nepali language- written and spoken.

EMPLOYMENT CONDITIONS AND BENEFITS

• Salaries are according to People in Need Salary Scale. Candidates will be informed about the salaries in the beginning of the recruitment process
• Health insurance for both in-patient and out-patient care with maximum benefit limit of NPR 500,000.00 per year per person (Including dependents)
• Accident insurance for all injuries during work time NPR 3,000,000 per year (For Staff only)
• Compensation leave for working overtime when requested by the Line Manager
• Maternity, Paternity and mourning leave as per the labour law
• Communication or internet allowance on monthly basis (Reimbursable)
• Capacity Building program, both internal and external trainings - Induction training, internal online opportunities, such as access to e-learning platform and live webinars
• International environments with opportunities to learn from other country programs and HQ office in Prague
• Per diem for working outside of the duty town depending on the location. Full reimbursement of accommodation and transportation during business trips (as per the organization’s policy)
• Friendly and fair environment in small collective structure where everyone knows each other
• Work hours are from 9:00 am - 5:00 pm, Monday to Friday with 30 mins break for lunch

How to Apply

Submit an updated CV and Motivation letter before the deadline of November 25, 2024. Please note, that applications will be reviewed on a rolling basis, and should a suitable candidate be found before the official closing date, the advertisement might be withdrawn before the deadline thus early submissions are strongly encouraged. No phone calls will be entertained. PIN promotes equal opportunities. Women, Dalits, Minorities ( ethnic, sexual & gender), Janajati, persons with disability are strongly encouraged to apply! People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct, and is committed to promoting the welfare of children and adults with whom People in Need is involved. People in Need expects all staff to perform job duties and responsibilities following the People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.

Note- If you need reasonable accommodation (especially for people with disability) to proceed with our recruitment process, please mention so in the cover letter.