Chief of Party / Monitoring and Evaluation Lead



1. Chief of Party based in Lalitpur, National Office

World Vision is a child focused relief, development and advocacy organization that contributed to transformation in the lives of millions of children around the world in vulnerable situations. We are driven by Christian values to serve children and families regardless of their religion, age, gender, ethnicity, class and caste.

Here’s where you come in:

WVI Nepal is seeking a Chief of Party (CoP) for the anticipated five years Nepal Early Recovery, Risk Reduction, and Resilience (ER4) Activity- BHA MYAPS. The project focuses on building the capacity of Nepal’s most vulnerable and disaster-prone communities to mitigate, withstand, and recover from disasters. The main purpose of the project is to strengthen Community-Level DRR Interventions: Support preparedness, resilience, and capacity building for vulnerable and remote communities; Capacity Building of Government of Nepal: Strengthen the disaster management capabilities of subnational government entities and improve coordination across all tiers.

This position will be responsible for providing support and coaching to WVIN’s NGO Partners and ensure all NGO Partners adhere required compliances, which includes payment and disbursements; procurement review; monitoring and reporting as per tools with at least 60% visit to the field/Project locations. To ensure stewardship, accountability and transparency in the Finance and SCM sectors through active resourcing and empowerment of PNGOs.

Major Responsibilities

PROJECT LEADERSHIP AND PEOPLE MANAGEMENT

• Direct and oversee grant planning, implementation, monitoring and ensure that all strategic objectives are met through proper design, staffing, and quality assurance.
• Provide critical guidance in enabling understanding, operationalizing, monitoring and managing the grant, including compliance, with support from Grant team
• Ensure proper technical capacity of staff to manage a complex donor-funded project, holding staff accountable for delivery of project outcomes while providing supportive supervision and oversight.
• Closely collaborate with project’s partners, stakeholders, and consultants  to ensure achievement of each milestone effectively.
• Ensure successful start-up of the project, including recruitment of project staff and timely approval of Govt Project Agreement
• Manage project staff according to the HR policies and procedures related to the Grant project.  Supervise, coach and mentor the project staff to ensure high quality performance towards achieving the project goals.
• Manage conflicts and diversity within the team to ensure peaceful working environment to increase team productivity.
• Escalate grant management issues early and openly; resolve grant management issues quickly and fully
• Identify and address project related competency gaps of staff and partners for effective project implementation.
• Grant program results achieved efficiently and effectively, as agreed to in grant agreement.
• Strong Leadership, Commitment
• Personal development of staff and capacity building of partners.
• Project objectives and targets achieved

NETWORKING AND LIAISON

• Develop networks and maintain relationships with relevant Government Departments, the USAID BHA team, local & international partners and WVI Nepal departments to obtain necessary services/support for project implementation
• Professionally represent the organization in all relevant internal & external meetings, strengthening organizational reputation
• Establish project steering committee and attend regular project steering committee meetings to present project progress, any concerns and challenges related to project implementation.
• Direct the project team in facilitating donor and stakeholder field visits and ensure appropriate donor visibility as per visibility guidelines.
• Provide leadership on external engagement communication and actions with key stakeholders, including Government liaison and technical working groups related to the project.
• Position WVI Nepal as a lead agency in Early Recovery, Risk Reduction, and Resilience.
• Attend WVI Nepal’s national/regional meetings to share learnings and project progress.
• Ensure effective and efficient donor correspondence.

QUALITY ASSURANCE

• Ensure all assessments, baseline and evaluations are done following the set standards of the project in a timely manner.
• Ensure that the processes of planning, implementation, monitoring, evaluation and reporting are in place and performed in a timely manner.
• Facilitate to develop all the project plans within the given time frame. (Design, M&E Plans, Annual Plans, DIPs, Resource allocation plans etc.)
• Ensure accurate information is provided to produce high-quality reports.
• Coach and provide guidance to project team to ensure successful execution of Project Implementation Plan (PIP) & detail Implementation Plan (DIP).
• Develop Scope of work for consultants and technical advisors and facilitate regular discussions with consultants, WVI Nepal technical heads and the project team to ensure quality technical inputs for project implementation
• Mobilize technical, human, financial resources and assist stakeholders and community partners to identify and mobilize community resources needed for project implementation.
• Ensure effective and efficient project management and implementation
• Ensure effective monitoring system of project output and outcome and project progress, lessons learnt, best practices, etc. are captured and disseminated as necessary.
• Facilitate local, provincial and national level discussions including reflection and learning.

GRANT COMPLIANCE

• Read and understand all contract documents.
• Ensure compliance with USAID requirements, U.S. government regulations, and World Vision's policies and procedures
• Train project staff on all standards, policies and guidelines on a regular basis.
• Create and maintain the standard documentation as per the Grant requirements.
• Support to finalize the evidence based documentation.

FINANCIAL ACCOUNTABILITY

• Manage grant/project budget within approved spending levels and ensure accurate and timely financial reports to donors and WV USA staff.
• Manage resources with integrity and stewardship in compliance with WVI Nepal’s and grant financial policies and procedures.
• Monitor and approve project expenditures as per specific financial policies and procedures of the grant and WVI Nepal’s LOA.
• Ensure project spending is consistent with the planned project budget, prudent and spent in accordance with donor rules and regulations to ensure low risk audits.

REPORTING and VISIBILITY

• Establish and maintain effective project reporting, evaluation, and communication systems. Ensure high-quality reports are submitted within the stipulated reporting schedule.
• Closely collaborate with Program Development and Quality team on donor positioning, lessons learned, and quality improvements.
• Ensure lessons learnt are captured and documented to be shared with donors and relevant partners.
• Facilitate to provide Government reports as required and in a timely manner
• Develop communication/visibility materials that meet WVI Nepal and donor requirements

Requirements Include:

Required Professional Experience

• Required minimum of seven years of progressively increasing management responsibility in international humanitarian and development projects, at least five years of which must be field based.
• Three years of applicable experience can substitute for a master’s degree.
• Previous Chief of Party, Deputy Chief of Party. or senior management experience in Early Recovery, Risk Reduction, and Resilience.
• Proven leadership skills managing projects of a similar size and scope in developing countries.
• Demonstrated experience in adaptive management and learning techniques is highly encouraged.
• Proven exceptional leadership in the design, management, implementation, monitoring and evaluation  of similar-sized  international donor-supported  programs, with skills in strategic planning and thinking, management, supervision  and  budgeting, and experience managing complex activities involving coordination with multiple program  partner institutions.
• Demonstrated skills building and maintaining relationships with host governments, donors, other donor-funded projects and stakeholders, local organizations, and partners.
• Previous experience in managing a USAID / USAID BHA grant is an asset.
• Strong oral and written communication skills; excellent demonstrated interpersonal and negotiation skills.
• Experience managing required programmatic and financial reporting requirements.
• Ability to integrate teams of professionals around common goals
• Demonstrated accomplishment in working with professionals, ministries and with donor colleagues in country
• Prior experience effectively managing humanitarian and DRR activities involving implementation by multiple sub-awardees. Demonstrated experience recruiting, developing, and managing staff, as well as experience in managing programmatic and financial reporting.
• Prior experience working in South Asia, familiarity with Nepal’s DRR governance, social, political, economic, and cultural landscape, and demonstrated ability to build and maintain relationships with host governments, donors, other donor-funded projects and stakeholders, local organizations, and partners.
• An understanding and demonstrated commitment to the importance of diversity, equity, inclusion, and accessibility.
• Proven success serving in a leadership role for a project addressing issues related to resilience, emergency response, natural resource management, disaster risk reduction through nexus approach, preferably in South Asia.
• Strong presentation and report writing skills

Required Education, training, license, registration and certification

• A Master's degree in related field (Development studies, international relations, Disaster Management, Agriculture/Livelihood/Food Security) or equivalent qualifications

Preferred Knowledge and Qualifications

• Experience with M&E is a plus.

Travel and/or Work Environment

Ability to travel within and outside the country as required

2. Monitoring and Evaluation Lead, Based in Lalitpur, National Office

MAJOR RESPONSIBILITIES:

• Design an appropriate project monitoring and evaluation system suitable for humanitarian response, longer-term recovery and DDR program, building on and strengthening existing M$E systems and processes 
• Develop and implement M & E plan, revise/update as required 
• Determine core information needs of the project management team, partners, different stakeholders and donors and ensure timely collection and provision of accurate information 
• Develop and implement effective monitoring tools and approaches to demonstrate the effectiveness of project interventions. Train staff in tools and ensure quality implementation. 
• Ensure quality data collection, analysis and reporting, including regular updating of project’s Indicator Tracking Table (ITT) 
• Facilitate and coordinate routine monitoring and lead dissemination of findings as well as lead process of applying adaptive management. 
• Annual surveys conducted to collect data on outcome indicators 
• Periodically review the ToC and update the M&E key documents accordingly 
• Develop database to capture routine monitoring and processing functions, installed and maintained; 
• Ensure project participant register maintained and the quality and completeness of data sets monitored 
• Coordinate data collection at project sites to monitor program development and ensure timely compilation and reporting of data aggregation products and analysis produced to meet requirements for quarterly & annual progress reports 
• Design and implement routine data quality assurance practices at all the data collection and management points. 
• Ensure accurate data and information is available in timely manner for all project reporting requirements and support in development of informative, quality project reports in line with BHA,  WVI and Government standards and requirements 
• Oversee timely implementation of all project related research and assessments, including baseline and end evaluation and evidence-based assessment of effectiveness of pilots 
• Lead hire and management of consultants supporting M&E actions, ensuring clarity of TOR, quality of all work, adequate analysis of data and production of reports. 
• Manage conditional cash distribution post distribution monitoring (PDM) conducted by independent firm 
• Ensure the results of the PDM are shared with appropriate audience timely. 
• Capacity gaps related to M & E identified, and appropriate training/supervision plan developed and conducted; 
• Provide technical leadership and support to project and partner staff in planning and implementing M&E systems and activities 
• Conduct operational research and deliver project performance and learning agenda including rapid assessments, PDM, need based survey etc. 
• Ensure project learning, strengths and challenges are properly documented, required adaptions implemented and capacity of project team strengthened as per the learnings 
• Quarterly review meetings and semi-annual learning events conducted as per learning evidence  
• Review the environmental monitoring tools, environmental reports (ESR), guidelines, training materials etc. to ensure that all of these fulfill the donor’s requirement. 
• To conduct spot check of implementation of environmental mitigation measures and environmental monitoring plan 
• To carry out required communication related to environmental safeguard issues with country level project management (CoP) and (USA) level project management and provide regular strategic advisory support to the staff and Management for improving the Environmental Sustainability and Safeguards issues of the project. 
• Oversee the roll out of Community Accountability process such as Program Accountability Framework and Systematic integration of Program Accountability standards. 
• Develop guidelines, appropriate tools and checklists for mainstreaming of program accountability standards and approaches. 
• Monitor effectiveness of Program Accountability strategies 
• Build capacity of relevant staff in Program Accountability integration processes and application and equipped to carryout Program Accountability Principles. 
• Coordinate with the WVI Nepal program accountability point person to identify, document and share learnings and examples of best practice in Social Accountability and Program Accountability aspects.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

• Extensive experience in designing and implementing monitoring and evaluation systems as they are practiced in the context of humanitarian response, longer-term early recovery and DRR programs of similar size and complexity is required (min 5 years).
• Previous experience in a MEAL position in a USAID / USAID BHA grant is an asset. 
• Demonstrated experience in building or strengthening monitoring systems, quantitative and qualitative analysis, survey and sample design, and effectively promoting evidence-based program management with a strong understanding of the risk profile across systematically marginalized and vulnerable groups. 
• Minimum of five years of professional experience in designing and implementing M&E systems in the context of humanitarian response or DRR programs is required 
• Experience in report writing and grant proposal development 
• Experience in monitoring project finances and budgets 
• Experience in leading cross-organizational team to implement M&E processes 
• Master’s degree in Statistics or Economics, Social Sciences, Public Health, Monitoring and Evaluation, etc. or a degree in a relevant field with substantial course work in quantitative methods. 
• Two years of applicable experience can substitute for a master’s degree 
• Background in statistics and research is preferred 
• Field work required at least 30% of the time

Is This Job for You?

World Vision is dedicated to our team members’ development and their success. We aspire for all employees to be fulfilled through their work and their contributions to an organization working to provide long-term sustainable solutions to the world’s most vulnerable people.

Candidates fulfilling the criteria mentioned above may apply by Sunday, 17 November 2024 by logging on to link below for more details on the position and application. **Please note that both positions are contingent on funding approval

1. Chief of Party
2. Monitoring and Evaluation Lead

“World Vision is committed to achieving diversity, as the diversity of our teams is critical to our overall success. WV welcomes applications from qualified professionals all over Nepal. Women, people with disability, and members from other marginalized groups are strongly encouraged to apply.”

“Children and vulnerable adults who come into contact with WV as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that WVI Nepal shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates, in accordance to its Child and Adult Safeguarding Policy. WVI Nepal has zero tolerance to child rights’ violations, by employees and/or affiliates.”

WVI Nepal reserves all rights to qualify/disqualify applications in any case.

People & Culture Department

World Vision International Nepal