Call for Quotation to supply Cloud Based Accounting Software for Nepali Company

Call for Quotation to supply Cloud Based Accounting Software for Nepali Company

SNV Netherlands Development Organization is a not-for-profit international development organization. Founded in the Netherlands in 1965, we have built a long-term, local presence in countries in Asia and Africa. SNV has been working in Nepal since 1980 and is active in Agri-food, Energy and Water sector.

SNV Nepal intends to support its partner company, located within Kathmandu Valley, for proper financial management of their day-to-day business activities hence would like to call for quotation from qualified and reputed Nepali companies to develop and supply Cloud based accounting software having following technical features:

Mandatory features

1. General Requirements

• User-Friendly Interface: Simple, intuitive, and easy-to-navigate for non-technical staff.
• Multi-User Access: Supports multiple users with role-based permissions.
• Scalability: Ability to expand with business growth and integrate additional modules.

2. Core Features

• Financial Accounting:
  • General Ledger
  • Accounts Payable and Receivable
  • Bank Reconciliation
  • Debit and Credit Note Management: Streamlined creation and tracking of credit and debit notes.
• Tax and Compliance:
  • VAT Entry: Automated VAT calculation and filing.
  • PAN Entry: Integration for maintaining PAN records for compliance.
• Sales and Purchase Management:
  • Sales order processing, invoicing, and sales bills generation
  • Purchase order management and estimate bills processing
  • Sundry Debtors and Creditors: Comprehensive tracking and aging reports.
• Inventory Management:
  • Real-time stock tracking
  • Inventory valuation (FIFO, LIFO, and Weighted Average)
• Point of Sales (POS): Seamless POS integration for faster billing.
• Petty Cash Management: Automated cash transaction entries and balance tracking.
• Customer Relationship Management (CRM/CMR):
  • Customer database management
  • Follow-up reminders and sales performance tracking

3. Payroll Management

• Employee payroll processing
• Statutory compliance for deductions and taxes

4. Reporting and Analytics

• Financial Reports: Balance sheet, profit and loss statements, and cash flow reports.
• Customizable Dashboards: Visual summaries of financial performance.

5. Security and Backup

• Data Security: Role-based access control, encryption, and secure login.
• Automatic Backup and Restore: Regular, automated data backup with recovery options.

6. Support and Maintenance

• Technical Support: Comprehensive user support, including training sessions and a knowledge base.

Preferred additional features

• Audit Trail: Track changes for security and compliance.
• Integration with Banking Systems: Automated bank feeds and reconciliation.
• Multi-Currency Support: For international transactions.
• Compatibility: Cloud-based and/or desktop version with mobile access.
• Regular Updates: Compliance updates and feature enhancements.

Submission

Interested companies are required to submit:

• A quotation with offered technical specification of software, delivery date and its cost
• Company profile with registration documents and latest tax clearance documents

The submission should be done to the following email address: nepal@snv.org by 22nd  January 2025, 5 PM Nepal time.