Call for Expression of Interest (EoI) for Vendor Enlistment in Roster/Framework Agreement Year 2025

Call for Expression of Interest (EoI) for Vendor Enlistment in Roster/Framework Agreement Year 2025

Date of Publication: 24th October 2024

Context:

Médecins du Monde (MdM) is an international humanitarian organisation whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care.

For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations here and abroad. It has continued to bear witness to obstacles that exist in accessing healthcare and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations. MdM France currently works in 30 countries across all continents to facilitate access to healthcare through 6 political battles:

Sexual and Reproductive Health Rights, Migration, Exile, Human Rights and Health, Harm Reduction, Environment and Health, Humanitarian Space, Healthcare system

Since its inception in 1995, Médecins du Monde (MdM) has been steadfastly dedicated to advancing healthcare initiatives in Nepal, addressing a diverse array of critical issues. These endeavors encompass a multifaceted approach, targeting key areas such as tuberculosis and HIV management, sexual and reproductive health education and services, as well as fortifying the healthcare infrastructure in both urban and rural settings. Moreover, MdM has been instrumental in orchestrating swift and effective emergency responses across various provinces of Nepal, ensuring timely assistance in times of crisis.

Presently, MdM has turned its focus towards the realm of environmental health, recognizing the pressing need to safeguard the well-being of vulnerable populations. Specifically, the organization is deeply invested in promoting occupational health standards for informal waste workers and marginalized farmers, who often endure hazardous conditions and are exposed to pesticide risks in their daily routines. This holistic approach encompasses a range of cross-cutting activities, notably the integration of occupational health and safety (OHS) measures within broader health system strengthening initiatives. Additionally, MdM remains committed to facilitating access to sexual and reproductive health (SRH) services, recognizing them as fundamental rights that must be upheld. Furthermore, the provision of emergency health services remains a cornerstone of MdM's mission, with dedicated efforts being channelled into the Lumbini and Bagmati provinces to ensure swift and efficient responses to emergent healthcare needs. Through these comprehensive efforts, MdM continues to make invaluable contributions towards enhancing the health and well-being of communities throughout Nepal.

Médecins du Monde (MdM) office is developing a framework agreement/ roaster of potential vendors/suppliers with experience of working in following goods/services. MdM invites “Expression of Interest” (EoI) along with relevant detail for different projects locations.

1. Cleaning Support Service-

• Casual office cleaning worker/individual
• Deep cleaning tiles, floors, carpets

2. Vehicle Hire

Inside, Outside Kathmandu Valley

Sisdole-Nuwakot, Kavrepalanchowk, Sindupalchowk, Rammechhap, Hetauda, Sindhuli

Fields-Banke/Nepalgunj City and project cites Dang, Pyuthan, Kapilvastu, Jajarkot, Surkhet, Bardiya 

The details of each site will be mentioned after supplier screening.

Vehicle types; Car, 4WD (5- and 7-seater options)

3. Photography/ videography – Prfessional cameramen, Drone, Video editing/compilation 

4. Air Ticketing (Domestic, International travels and Visa arrangements, holiday arrangement)

5. Designing (Diary, Brochure, Reports, Poster, BCC/IEC material)

6. Printing (Diary, Brochure, Reports, Poster, Logo/Sticker, Flex & cloth prints, Canvas, display board)

7. General Repair and Maintenance

• Electricity
• Inverter, battery, UPS
• Generator (Honda, Crompton),
• Plumbing,
• Air Condition,
• CCTV
• Intercom telephone
• Doors, windows and locks

8. Courier Services (Domestic/International)

9. Visibility (T-Shirt, Caps, Bags, Cups, Pens, jackets, ID cards, Visiting Cards, token of love Items etc.)

10. IT Equipment Supplies (Laptop, Batteries, Charger, Photocopier, Headphones, Printer, Pen drives, Hard Drives, Telephone sets, Mobile sets, Cartridge Genuine (Canon-337, Canon-057, Canon- IR2425).

11. IT services (Networking, troubleshooting, remote maintenance support)

12. Appliances (Heater, Water dispenser, Fan, Air condition, Hotpot, Kitchenware)

13. Stationeries (Pen, Notebooks, Rulers, Markers, Index files A4 Paper, sticky notes, flip chart, stapler pin different size, paper/binder clips etc.)

14. General items & Cleaning Items (Harpic, Toilet Paper, Paper Towel, Napkin, Room freshener, Soap, Cleaning liquid etc)

15. Hospitality Items Tea – (Bag & Leaf), Milk powder, Coffee, Sugar)

16. Media House (Newspaper advertisements, Online publications, Production house PSA Radio production and broadcasting etc.)

17. Furniture and Furnishing, purchase and repairs (Chair, table, cupboards, curtain, carpets, Partition and workspace etc)

18. Colouring and building Maintenance

19. Hotel Services– (Kathmandu, Sindhupalchok, Ramechhap, Kavre, Dhulikhel, Nagarkot, Chitwan, Hetauda, Simara, Nepalgunj, Dang, Bhaluwang, Pyuthan, Kapilvastu, Surkhet, Bardiya, Kohalpur, Jajarkot)

• Accommodation in BB Plan, EP plans, AP plans
• Food: breakfast, lunch, dinner, Hi-tea, tea/coffee cookies
• Hall/Venue Non-residential workshop
• Hall/Venue Residential workshop

20. Catering Service (tent supplies, chairs, food, musical equipment etc.)

21. Insurance Service Provider (medical, accidental, vehicle, assets, goods, travels)

22. Annual Audit (Statutory audit as per ICAN regulations)

23. Legal Services (Project Agreement, Work permit, Labor regulations, Tax regulations, Safe Abortion Regulations)

24. Translation Services (English to Nepali, Nepali to English, French to English) – Administrative, Health, Social documents.

25. Internet Service

26. Enumerators/Data Collection – Background (Public Health, Medical, experience in development sector)

Interested firms/companies having at least 2 years of experience with working Development Agencies, INGOs and NGOs in providing services as listed above are invited to apply.

Please send an email clearly marked as (EXPRESSION OF INTEREST on one or more items from the list mentioned above to mdm.procurement@gmail.com with the following supporting documents, no later than 15th November 2024.

• Application letter
• Contact details: Name, Phone number, email address, WhatsApp contact details.
• Address: Registered address, store/warehouse address, Branch address (Mention all location of your business)
• Company/ Firm ownership details (more than 1% share)
• Company/ Firm profile if available with experience and client’s references, capacity of team and stocks or outlets.
• Company/ Firm registration
• VAT/PAN registration
• Certification is available: Authorised dealer, Trade, Organic and Environment friendly products.
• Business/Trade Licence if applicable
• Tax clearance certificate FY 2079/80 (preferred FY80/81)

Note:

• Application will not be accepted if the documents are not renewed till FY 2079/80.
• Médecins du Monde (MdM) office is developing a framework agreement/ roaster of potential vendors/suppliers with experience of working in following goods/services.
• This is not a request for quotation, this is request for enrolment into MdM logistics roaster.
• There will be the process of supplier screening and verification by MdM.
• Preference will be given to those supplier meeting environment and sustainability standards.
• Please notify if you are already the past supplier or associated with MdM. Past supplier must go through the same process for the eligibility.
• To avoid/clarify conflict of interest please notify us before if you relate to someone in Médecins du Monde.
• Only shortlisted or selected firms or companies will be contacted by MdM for further process of framework and transaction agreements for the year 2025.