Admin Finance Officer (AFO)

Position: Officer – Admin Finance Officer

Location: Project Office –Humla, Simikot

Application deadline:  22nd  October 2024

Starting Date: 16th October 2024

Duration of Contract: Fixed term till December 2024 (with the possibility of extension)

Gross Salary: NRs.572,000 per annum (commensurate upon qualification and experience)

Snowland Integrated Development Center (SIDC) is a leading non-profit non-governmental autonomous, social development organization in Nepal which is established in 1992. SIDC has been established by the local educated and qualified residents with strong willingness and commitment possessing extensive experience in different sectors under the democratic pattern by holding the election every two years by the general members for the representative of the executive body. The board comprises 9 executive members with a female chairperson including a minimum of 44% of women representation. SIDC has been registered in the district administration in 1992 under the association and affiliation with the Social Welfare Council and NGO Federation of Nepal.

SIDC with the Vision of working with the poor and marginalized people in rural Humla to empower them in the process of meeting their basic needs, improving their livelihoods, and building their socio-economic status upgraded. It has always focused on gender equality and social inclusion. It has been a success to maintain agood relationship among the organizations and the people of the district to make them empowered in field like economic earnings, infrastructure, social mobilization, education, health and awareness, agriculture and husbandry, forestry, knowledge management, and skill development.

Snowland Integrated Development Center (SIDC) with Financial and Technical support from Good Neighbors International (GNI) Nepal is implementing the project titled Integrated Community Development Project (ICDP)-Livelihood & Health and WASH in Humla District. Thus, SIDC invites applications for the following position.

Admin Finance Officer (AFO) -1 (Humla Based)

Job Description 

The incumbent will be mainly focused on the following major duties and responsibilities. 

1. Financial Duties and Responsibilities

A. Accounting

• Lead finance and administration department in the project
• Prepare the finance reports
• Collect, cheque, register and keep track of all order forms, incoming & outgoing invoices, travel claims, according to Nepal law and internal procedures
• Make cash and bank reconciliation every month
• Comply with accounting principles as compiling pertinent financial document in organized manner
• Prepare payroll of staffs on monthly basis
• Support and facilitated external audit function of the organization.

B. Software Operation

• Keep updated record of all financial transactions in the financial software

C. Reporting and Documentation

• Prepare monthly financial report by first week of succeeding month
• Submit to financial report to Donor organization on given deadline 
• Track activity level budgets and reports to concern Authority.
• Financial monitoring of project supported correlatives and other institutions and provide financial guidance as per requirement.

D. Cash Flow/Fund Management

• Maintain cost effectiveness and keep track of budget allocation as per activities
• Carryout daily financial transaction with complete supporting document
• Handle cash and treasury operations with advanced use of spread sheets for tracking expenses and payroll system with tax applications, controls for ensuring proper transactions

E. Compliance

• Implement financial policies, procedures and directives of the organization
• Comply with the national accounting and financial policies and procedures
• Cross verify (compliance and relevancy) all financial transactions done by staffs.

2. Administrative duties and responsibilities

A. General Administration

• Provide administrative support to project office
• Manage water, electricity supply and telephone/internet lines
• Comply with safety of office supplies, materials, equipment and physical facilities
• Maintain office premises to provide good working environment.
• Implement administrative policies and procedures
• Manage administrative function and establish internal administrative systems and controls
• Maintain updated documentation, filing, folders and administrative data management in both hard copy and soft copy version
• Maintenance of attendance register, contracting, logistical arrangement, maintaining of project document folders (staff, contracts, incoming and outgoing letters, etc.)
• Other task as per require of project and organization.  

B. Assets Management

• Maintain office equipment, materials and properties
• Keep records of the office supplies, materials and equipment
• Keep track of proper use, maintenance and repair of physical assets and office including vehicles, equipment, furniture, etc. as necessary

C. Coordination

• Coordinate administrative activities and maintain monthly and yearly timetable
• Support in recruitment process locally and keep the employee records by coordinating with project management team
• Keep track/record of the training and workshops attended by staffs

D. Procurement Function

• As a member of project procurement committee, engage in local procurement process as per procurement guideline
• Roster management of all the materials and service to be bought by project in a given year

E. Inventory Management

• Manage inventory and physically verify as per need
• Prepare the inventory report of furniture, equipment and goods

F. Other Duties

• Perform other duties and responsibilities as assigned by supervisor.
• Academic Qualification and Work Experience
• Bachelors level in management with specialization in accounting
• At least 3 years of experience working in the sector of finance and administration in development and audit form.
• Preference will be given to female with knowledge of using financial software.

Eligible and interested candidates are encouraged to apply with their current CV, Cover Letter and other earned documents to the email address info@sidcnp.org or at SIDC Office (087-680059, 9843231077), Simikot-5, Humla by 22nd October-2024 within office hour. Please indicate the position you are applying for.

Only applicants who are short-listed will be contacted for the further recruitment process. Applications received after the deadline will not be considered. Canvassing at any stage of the recruitment process shall lead to automatic disqualification of the candidate. Telephonic inquiries shall not be entertained. Applicants from marginalized groups, women, and local residences are especially encouraged to apply.