Admin & Finance Officer (AFO)

VACANCY

About Support Nepal

Support Nepal (SNP) is a not-for-profit, non-government organization working strategically to restore imbalances and inequalities being faced by minority and marginalized groups since 1996. Development of training, networking, models of effective development practice, research and influencing policy has been the focus of SNP’s strategic works. The increasing focus of SNP has been on developing processes that promote the inclusion of the minority and marginalized groups in the social and public decision making.

Job Summary:

The Admin & Finance Officer (AFO) will be responsible for the overall financial management and implementation of the project on a day-to-day basis, including personnel, subcontracts, training, administrative support and financial management activities including procurement.

Duty Stations: Kathmandu (travel to field at least 30%).

Financial Responsibilities:

• Carry out day–to–day accounting transactions including book keeping and bank reconciliations. Entry in transaction/voucher in to True Books Accounting software.
• Responsible for ensuring that all the invoices and supporting documents are checked verified before making payment.
• Preparing the work plans, budget plan, travel plans, procurement plans to facilitate the implementation of the project.
• Financial/accounting support for Programme during meeting, orientation and workshop as required.
• Support to prepare monthly forecast for operational and programme expenses based on annual work plan.
• Prepare monthly, half-yearly and year-end closing of accounts.
• Assist the external auditor during organization and project audit and follow up auditor’s recommendation.
• Responsible for compliance of financial policy and internal control system while making payment.
• Calculate the taxes on applicable deducted sources, deposit them in timely manner to the tax office and maintain ETDS.
• Responsible to maintain procurement policies and compliance as required.
• Any other tasks assigned.

Administrative Responsibilities:

• Keep an up to date inventory list of equipment, assets, and means of transportation and the relevant contracts.
• Ensure the Fixed Asset register is maintained, regularly updated and physical verification is done periodically.
• Responsible for regular maintenance of office and office equipment.
• Keep files complete and up to date and maintain quality and accessibility of archive and files, and confirm administrative procedures and filing procedures.
• Support in staff management including preparation and maintenance of personal file of each of project’s staff members and manage leave record accordingly;
• Develop and maintain relationship with donors/partners, banks, vendors, line agencies, communities, organizational staff in order to facilitate good financial management system and practices

Requirements:

Essential skills:

• Master’s and /or bachelor degree in Management/Commerce or equivalent.
• Progressive professional experience of more than 3 years of work experience in Financial Management ideally in development sector.
• Understanding of GON rules and regulations, acts and policies regarding non-profit/social sector associations and good knowledge of non-profit sector financial management.
• Experience with accounting software packages preferably True books.
• Able to use computer to run office application software packages.
• A willingness to travel frequently often to remote areas.
• Excellent written and spoken in English and Nepali. 
• Good communication and negotiation skills, with an aptitude for external representation and networking.
• Excellent computer skills including Word, Excel and PowerPoint.
• Self-motivated and capable of managing work independently.

Interested and qualified applicants are encouraged to apply by/before 30 August 2024 and send a cover letter, updated CV and expected salary to supnep@gmail.com. We strongly encourage and seek applications from women, people from marginalized groups. Applications from women and other minority groups are preferred.

Only shortlisted candidates will be contacted for further process. Support Nepal reserves all the rights to reject any or all applications without assigning any reasons. Telephone inquiries will not be entertained.