Admin Finance Officer

Village Development and Save the Environment Forum (VDSEF) Nepal Kalikot

Vacancy Announcement

Date of publication: (Date 28th July 2024)

Village Development & Save the Environment Forum (VDSEF) Nepal is a non-profitable organization working in Kalikot district for more than 24 years in the field of poverty reduction and protecting and promoting the Economic, Social, and Cultural rights of marginalized and disadvantaged communities. VDSEF Nepal has previous working experiences collaborating with different Civil Society Organizations (CSOs) and government authorities for improving livelihoods, health, and human rights of marginalized and vulnerable communities such as women including single mothers, youths, Children-friendly able and elderly persons, Dalit, and ethnic minorities. VDSEF Nepal has been implementing “Strengthening Maternal Neonatal Health Services in Partnership with the Local Government (स्थानीय सरकारको साझेदारीमा मातृ तथा नवजातशिशु स्वास्थ्य सेवा सुदृढिकरण) project in partnership with One Heart Worldwide in Kalikot District from 2023 AD. Now we hereby invite applications from suitable and qualified Nepalese citizens for the following positions:

Details of Announcement:

1. Position: Admin Finance Officer

Report to: Project Coordinator

Supervision: Support Staff

Purpose of the Position:

The Admin Finance Officer will be responsible for financial management, office administration and logistics management of the OHW project in the District Project Office.   

Duty Station: District Headquarters with a minimum of 30% field visits. 

Major Duties and Responsibilities:

• Properly register and file all correspondence and official documents
• Provide support during the conduction of program activities, training and meetings
• Procurement of stationery/supplies following procurement policy
• Arrange for travel, transportation, accommodations and other logistics support
• Ensure maintenance of the logbook for the official vehicle and timely servicing and maintenance of the office vehicle
• Prepare and submit monthly attendance, travel and leave records
• Prepare monthly payroll, deposit salary at the staff bank account and contribution to the SSF account
• Prepare tax reports for employees, vendors and contracts and arrange payments to the tax office in a timely manner
• Maintain personnel records of project staff as per organization guidelines
• Maintain a record of supplies and equipment received 
• Establish and timely update the inventory records and conduct physical verification as required
• Orient the HFOMC/construction committee of BC construction/renovation on financial guidelines, and procedures, collect and submit the supporting documents for advance settlement timely
• Review and process invoices, bills and documents received for payments and maintain financial transactions in accounting software timely
• Ensure all expenses are within the assigned budget code and check the completeness of all required supporting documentation for all payments vouchers
• Cross-verify bills and documents received for payments on a regular basis and document it
• Support supervisor for preparation of monthly fund forecast and request
• Prepare monthly financial reports including reconciliations of general ledger accounts
• Prepare bank reconciliation and outstanding advance statement
• Handle Petty cash as per organization policy
• Any other tasks assigned by the Supervisor

Job Specifications (minimum job requirements):

Academic qualifications and work experience: 

• Bachelor’s degree in Business Administration/ Studies, or equivalent. 
• Minimum two years of work experience in finance, administration and logistics. 

Skills and abilities

• Experience utilizing computers including knowledge of MS Excel, MS Word, MS Office, and Accounting software. 
• Fluency in English and Nepali language. 

APPLICATION Method:

Qualified Nepali citizens meeting the above criteria are requested to send his/her updated CV and application with two references to vacancy.vdsef@gmail.com or direct to VDSEF-Nepal, Khadachakra,1 Manma Kalikot Head Office by 3 August, 2024 before 5.00 pm.

Applications from marginalized, disadvantaged communities and local residents are highly encouraged to apply, and only shortlisted candidates will be invited for further process. Telephone inquiries will not be entertained.